At a Glance
- Tasks: Support HR functions, manage calls, and assist in recruitment processes.
- Company: Join a dynamic team focused on business administration.
- Benefits: Gain valuable experience while earning a qualification and developing your skills.
- Other info: Enjoy a structured apprenticeship with a supportive work environment.
- Why this job: Kickstart your career in HR with hands-on experience and professional growth.
- Qualifications: Strong communication and organisational skills are essential.
Overview
HR Administration role. Seeking an individual with strong verbal and written communication skills, excellent organisational abilities, and the capacity to manage multiple tasks effectively. The role includes handling telephone calls, supporting the recruitment process, taking and distributing minutes, and compliance checks.
About the Employer
HDS Personnel has developed a reputation for providing a quality, multi-skilled workforce in the Essex area. Formed in 1987, HDS Personnel has expanded to serve a range of firms within the Port of Tilbury and externally. The mission is to provide tailor-made solutions to clients’ labour requirements while maintaining an excellent reputation for customer care and staff welfare and development.
What You’ll Do
- Handle incoming telephone calls, respond to queries or direct them to the appropriate team.
- Support the recruitment process, including drafting and posting job adverts, screening CVs, contacting candidates, and coordinating interviews.
- Accurately take and distribute minutes for meetings.
- Coordinate and deliver company inductions for new starters within Personnel & Securities, ensuring all necessary documentation (contracts, declarations, policies) is provided, signed, and filed correctly.
- Conduct right-to-work checks in line with current legislation and monitor visa expiry and compliance.
- Liaise with internal departments including Payroll, Operations, Training, and Health & Safety to ensure smooth information flow and task coordination.
- Maintain up-to-date employee records, including driving licence checks, booking health assessments, tracking training assessments, and monitoring SIA licence validity.
- Prepare and participate in biannual training file audits with the Port of Tilbury.
- Ensure compliance with GDPR in all administrative processes.
- Maintain and update the HRIS system throughout the employee lifecycle and provide first-line support for staff HRIS queries.
- Perform general office administration duties and support the management team as needed.
- Undertake any reasonable tasks or projects requested by management.
What We’re Looking For
- Previous administrative experience desirable.
- Excellent organisational skills with the ability to manage multiple tasks effectively.
- Strong written and verbal communication skills.
- High attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to handle sensitive information with discretion and integrity.
Skills & Qualifications
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Presentation skills
- Administrative skills
- Team working
- Initiative
Course Information
- Course: Business administrator (level 3)
- Level: 3
- Route: Business and administration
- Apprenticeship Level: Advanced
Working Arrangements
- Working Week: Monday to Friday, 08:30 - 16:00 (subject to change with needs of the business).
- Expected Duration: 1 Year 1 Month
- Training Provider: DAVIDSON TRAINING UK LIMITED
HR Admin Apprentice in Tilbury employer: HDS PERSONNEL LIMITED
HDS Personnel is an excellent employer for those looking to kickstart their career in HR, offering a supportive work culture in the vibrant location of Tilbury. With a focus on employee growth, you will receive hands-on training and mentorship while contributing to a dynamic team that values communication and collaboration. The company also provides unique opportunities to engage with various aspects of HR and compliance, ensuring a rewarding and meaningful apprenticeship experience.
StudySmarter Expert Advice🤫
We think this is how you could land HR Admin Apprentice in Tilbury
✨Tip Number 1
Make sure to brush up on your communication skills! Whether it's handling phone calls or taking minutes, being clear and concise is key. Practise with friends or family to get comfortable.
✨Tip Number 2
Organisational skills are a must for this role. Try using tools like to-do lists or digital planners to manage your tasks effectively. The more organised you are, the better you'll perform!
✨Tip Number 3
Get familiar with the recruitment process. Research common interview questions and think about how you can support the team. Showing initiative will definitely impress potential employers!
✨Tip Number 4
Don't forget to apply through our website! We want to see your application and help you land that HR Admin Apprentice role. It's a great way to kickstart your career in business administration!
We think you need these skills to ace HR Admin Apprentice in Tilbury
Some tips for your application 🫡
Show Off Your Communication Skills:Since we're looking for someone with strong verbal and written communication skills, make sure your application reflects that. Use clear and concise language, and don’t shy away from showcasing any relevant experience you have in this area.
Organise Your Application:Just like in the role, organisation is key! Structure your application neatly, using headings and bullet points where necessary. This not only makes it easier for us to read but also shows off your organisational skills right from the start.
Tailor Your Application:Take a moment to tailor your application to the HR Admin Apprentice role. Highlight any experience or skills that align with the job description, especially those related to managing multiple tasks and supporting recruitment processes.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s straightforward and ensures your application gets to the right place without any hiccups. Plus, it shows you're keen on joining us at StudySmarter!
How to prepare for a job interview at HDS PERSONNEL LIMITED
✨Show Off Your Communication Skills
Since this role requires strong verbal and written communication skills, make sure to practice articulating your thoughts clearly. During the interview, be concise but thorough in your answers, and don’t hesitate to ask for clarification if you don’t understand a question.
✨Demonstrate Your Organisational Skills
Prepare examples of how you've managed multiple tasks effectively in the past. You could mention any tools or methods you use to stay organised, like to-do lists or digital planners. This will show that you can handle the demands of the HR Admin role.
✨Be Ready for Recruitment Process Questions
Familiarise yourself with the recruitment process, as you’ll be supporting it. Think about what makes a good candidate and how to assess applications. You might even want to prepare a few questions about their current recruitment strategies to show your interest.
✨Know the Company and Its Values
Research the company’s culture and values before the interview. Being able to discuss how your personal values align with theirs can set you apart. It shows that you’re not just looking for any job, but that you genuinely want to contribute to their team.
