Project Administrator - Business Development & Events

About Us

At HDR, we specialise in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That’s why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.

We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That colouring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.

Primary Objectives

The primary objective of a Project Coordinator – Business Development & Events is to provide administrative and coordination support across Business Development (Winning Work), Events, and Project teams. The role will support the preparation and administration of bids and opportunities, assist in the planning and delivery of events and client engagement activities, and provide project and administrative support to ensure the efficient running of team operations.

Key Responsibilities

• Provide administrative support across Business Development and Events teams
• Add and maintain new opportunities within company systems using bid and fee information
• Support the administration and tracking of pipeline opportunities and project information
• Assist in the organisation and coordination of events, webinars, meetings, and client hospitality
• Support event communications, including email invitations, attendee lists, and promotional materials
• Provide support during events to ensure smooth delivery
• Maintain event databases, contact lists, and intranet pages
• Schedule and coordinate meetings, including preparing agendas and taking minutes where required
• Record meeting actions and follow up where necessary
• Manage diaries and coordinate internal and external meetings
• Prepare, format, and collate documents, reports, and presentations
• Ensure documents are formatted in line with company templates and standards
• Maintain organised electronic filing systems and project documentation
• Liaise with internal teams, clients, and external suppliers in a professional manner
• Respond to internal and external queries and provide administrative support as required
• Assist with research and information gathering ahead of meetings
• Provide general administrative and operational support to the team
• Undertake ad hoc duties to support team activities and business needs

Role and Performance Competencies

• Strong organisational and time management skills with the ability to manage multiple tasks
• Good attention to detail and accuracy in documents and data management
• Strong communication and interpersonal skills
• Ability to work both independently and as part of a team
• Professional and positive approach when dealing with colleagues, clients, and suppliers
• Good administrative, document management, and coordination skills
• Ability to prioritise workload and meet deadlines
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Willingness to learn new systems and processes
• Flexible and proactive approach to work
• Ability to maintain confidentiality and handle sensitive information appropriately

What We Believe

HDR is our company. Together, we build on each other’s life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organisational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Required Qualifications

• Bachelor’s degree
• A minimum of 5 years related experience
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• An attitude and commitment to being an active participant of our employee‑owned culture is a must

Primary Location: United Kingdom – England – London

Industry: Building Engineering

Schedule: Full‑time

Employee Status: Regular

Business Class: Marketing and Admin

Job Posting: Mar 30, 2026

At HDR, we are committed to the principles of employment equity. We are an affirmative action and equal opportunity employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.