Senior Project Administrator in London

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. We foster a culture of inclusion throughout our company and within our communities.

We believe building engineering is more than systems and structures; it’s about powering progress and enabling innovation. As part of HDR's Building Engineering Services Group, you’ll help design the critical infrastructure that supports the digital age and shapes the spaces where people work, connect, and thrive. Your work will directly support technological advancement, sustainability, and human experience.

This isn’t just a job; it’s a chance to lead innovation, engineer impact, and build a legacy of excellence.

We’re looking for a Senior Project Administrator to play a pivotal role in supporting major projects and senior project teams within a fast-paced, professional environment. As a Senior Project Administrator, you’ll be the backbone of project delivery, working closely with Project Managers, Directors, and multidisciplinary teams to ensure projects run smoothly from start to finish.

• Take responsibility for a wide variety of executive-level and specialized project-related administrative and accounting functions.
• Work independently and exercise considerable discretion with sensitive and confidential information.
• Manage multiple complex paper and electronic files, including high-level documents and records.
• Compose and develop correspondence and complex reports.
• Manage project insurance matters.
• Apply company quality assurance guidelines and procedures and independently monitor for quality assurance.
• Manage project documents and files.
• Answer questions regarding company policies, procedures and guidelines.
• Organise and coordinate meetings, and assist with presentations.
• Work with complex contracts and sub-agreements.
• Track and monitor project budgets, workloads and schedules.
• Actively participate in project reviews.
• Exhibit professionalism with clients and corporate executives.
• Work closely with multiple executives, Project Managers and project teams.
• Exercise good judgment and discretion, and independently resolve problems and issues relating to administrative project functions.
• Handle client invoicing, manage collections, complete project budgets and ensure compliance with project contractual obligations as needed.
• Oversee activities of other administrative project support staff as needed.
• Perform other duties as needed.

• HND, HNC or equivalent qualifications.
• A minimum of 4 years proven experience as a Project Administrator or a Senior Administrative role.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• An attitude and commitment to being an active participant of our employee-owned culture is a must.

HDR is our company. Together, we build on each other’s life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute.