Project Administrator in London

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Primary Objectives

In the role of Project Administrator, we rely on you to provide an effective, efficient, and professional support service to the Commissioning Management Team and project staff. Assist the Senior Project Administrator in the delivery of its key objectives in compliance with the quality management systems. Carry out general administrative duties as directed by the Directors. These duties will include but not be limited to the production of letters, emails, spreadsheets, reports, database maintenance and filing management.

Responsibilities

• Create Pursuits and Live Bid folders for received information.
• Assist team to see that all documentation produced is formatted to the required template.
• Produce weekly pursuit and revenue forecast reports from Internal platform.
• Maintain client contacts in CRM system.
• Assist with actions from monthly Board Meetings.
• Answer incoming calls and greet visitors where required.
• Assist in the structure and updating of both hard and soft copy filing. Ensuring that all documentation is readily available and current.
• Provide support in the delivery of key objectives in compliance with the quality management systems.
• Assist with the development and implementation of administrative systems where required.
• Maintain computer records.
• Respond to customer queries.
• Assist with Resource Allocation Reviews.
• Provide staff utilisation reports.
• Provide cost reports.
• Manage the travel and accommodation booking process for staff.
• Keep abreast of travel compliance, including but not limited to Brexit and Covid.
• Create and update electronic records of engineer movement with the ability to report on trends.
• Consider supplier pricing and advise on potential options for money saving.
• Assist with ensuring Personal Protective Equipment (PPE) is up to date and received by engineers.

Preferred Skills & Experience

• High attention to detail and deadlines.
• Proficient with Microsoft Office Suite including Outlook.
• Ability to work with and take direction from multiple levels of professional staff.
• Ability to work under pressure in a team environment with strong attention to detail and ability to work independently.
• An attitude and commitment to being an active participant of our employee-owned culture is a must.
• Experience working in a similar Project Accountant role is highly advantageous.

Required Qualifications

• High School diploma or equivalent.
• Self-motivated, detail-oriented professional, ability to multitask a must.
• Proficiency with MS Office including Word and Outlook.
• Ability to handle confidential information.
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment.
• Excellent verbal and written communication skills including grammar, punctuation, proofreading, spelling and telephone skills.
• An attitude and commitment to being an active participant of our employee-owned culture is a must.

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.