Personal Assistant to CFO & Chief People Officer

To provide administrative support to the leadership teams across Finance and the People team, supporting the UK & Ireland CFO and Chief People Officer in a PA capacity.

This position is a 14 month fixed term contract and we are seeking someone that can start in April.

Key accountabilities

• Proactive organisation and diary management for the CFO and Chief People Officer including arranging internal and external meetings, coordinating schedules, meetings and appointments, preparation of agendas, documents, and materials.
• Provide practical and confidential secretarial administration support as directed by the CFO or Chief People Officer and proactively identify where additional support can be given.
• Take meeting minutes and actions and distribute to relevant stakeholders in a timely manner.
• Organise offsite meetings and Town Halls, providing knowledge and expertise in managing venues and costs. Draft agendas, prepare, and collate presentations.
• Create PowerPoint presentation slides for various meetings, ensuring they are to an advanced standard and consistent with the brand guidelines.
• Arrange all travel requirements across time zones, including flights, hotel bookings, etc., and provide extensive travel itineraries.
• Understand the need for confidentiality.
• Provide administrative support for the wider Executive team where required to allow the team to prioritise effectively and focus on strategic, high-priority and value-adding tasks and projects.
• Proactive involvement in projects on an ad hoc basis as required.
• Provide cover for the Executive Team’s Personal Assistants where required.

Skills & experience

• Previous experience in a similar role is preferable.
• Ability to handle a varied workload and competing priorities.
• Strong diary management and scheduling.
• Professional and diplomatic when liaising with internal and external contacts.
• Ensuring all documents, correspondence, and arrangements are accurate and high-quality.
• Handling sensitive information appropriately and maintaining trust.
• Being proactive in identifying and resolving issues before they escalate.
• Skilled in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with calendar management tools and online meeting platforms.
• Comfortable handling expense systems and document management software.
• Experience in arranging complex travel itineraries, including flights, accommodation, and transfers.
• Able to shift priorities quickly and adapt to changing demands.
• Personal drive and resilience in established and new/changing situations.
• A team player with strong interest in the performance of the business as a whole.
• Bright, energetic and positive with a ‘can do’ attitude and a focus on getting things done.

Other

This role is offered on a hybrid basis.

As an equal opportunities employer, we are committed to creating an inclusive environment for all employees, recognising that a diverse and inclusive workplace is a creative and prosperous one.

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