Community Team Administrator - Devizes

Full time - 37.5 hours per week. We are seeking to recruit an enthusiastic and motivated Administrator to provide day to day support to a team of administrators for the Devizes community team and Overnight Nursing team. We are a busy, friendly team, who would welcome the opportunity to work with a new member of staff willing to contribute to the on-going development of the services we provide.

Main Responsibility:

• Maintain systems to collate information and reports regarding team and staff activity for management purposes and ensure that information and records are updated and maintained.
• Data entry, word processing, storage of data in line with Community Team processes and Trust procedures.
• Maintain filing systems for: electronic files; paper files; personal files; team notice board; patient records; archive filing.
• Monitor and maintain adequate supply of stationery in line with team budget. Order stationery online; process goods received in line with Trust procedures.
• Order non-stock items as directed by Team Leader/team members.
• Order online clinical stocks on behalf of clinicians as directed by Team Leader.
• Advise the Transport Department of collections and deliveries for clinical waste and file records.
• Support administrative colleague with checking of invoices as required.
• Maintain records for Community Team vehicles, liaising with Transport Department and Team Leader to organise service and repairs.
• Ensure all office equipment is in working order, reporting faults and monitor progress of repair.
• Keep record of equipment on loan, reporting faults and ordering consumables.
• Collect, distribute and prepare post sending out to other departments/sites/agencies. Open all post as directed by Team Leader.

The Ideal Candidate:

• RSA II or equivalent in typing/word processing.
• To have worked previously in a medical, health or social care environment.
• Knowledge of data protection and confidentiality.
• Knowledge of databases and spreadsheets.
• IM&T literate.
• Regular use of Databases, Word processing packages, spreadsheets.
• Interpersonal skills.
• Flexible.
• Efficient, courteous telephone manner.
• Ability to remain calm in a pressured environment.
• Ability to prioritise workload.
• Good communication skills.
• Calm and approachable.
• Able to work within a multi-disciplinary team.
• Able to work unsupervised.
• Willing to work in other areas as and when required.

Package Description:

• Competitive Pay & Pension: Receive a salary of £22,369 with company pension.
• Professional Growth: Join our Strive for Better networks, connecting with professionals nationwide to develop and share best practices.
• Exclusive Rewards: Access discounts and offers at leading supermarkets, retailers, and experience providers through our Reward Gateway.
• Wellbeing Support: Benefit from our 24/7 free wellbeing service, including counselling, career coaching, and legal advice.
• Flexible Pay Options: Track earnings and access wages through Wagestream, providing financial flexibility.
• Learning & Development: Enhance your career with support from our Learning and Development team, access e-learning, career pathways, and funding opportunities.
• Recognition & Involvement: Celebrate achievements with local and national awards, contribute ideas for service improvements, and stay informed through regular leadership updates.

About the Company:

We change lives by transforming health and care. Established in 2006, we are one of the UK's leading independent providers of community health and care services, working with health and care commissioners and communities to transform services with a focus on experience, efficiency and improved outcomes. We deliver and transform adult and children community health services, primary care services including urgent care, sexual health, dermatology and MSK services as well as adult social care and wellbeing services. Across England, we support communities of many millions and directly help more than half a million people each year - guided by our simple values: we care, we think, we do. We're committed to equal opportunities and welcome applications from a broad, diverse range of people who want to join our team. We’re a Disability Confident Committed company, so we work to provide facilities, work environment adjustments and technical solutions to be as inclusive of everyone.

While it doesn’t happen often, sometimes a role is very popular, and we’ll need to close it earlier than the date we’ve shown here. If you’re keen to join our team, we’d love to hear from you so please apply as soon as you can. As you’d expect, safeguarding and protecting the children, young people and vulnerable adults that we work with is of the utmost importance so we have policies and procedures in place to promote safeguarding and safer working practices and everyone who joins the team is subject to a safer recruitment process, including the disclosure of criminal records and vetting checks.

Finally, we need to let you know that the company you’ll work for is part of HCRG Care Group Holdings Limited and by applying for this job we’ll need to process and hold information about you. If you would like to know a little more about how we use your information, please see our website's privacy policy.