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- Tasks: Support the Director with administrative tasks, diary management, and report preparation.
- Company: Join a dynamic council team focused on delivering high-quality services.
- Benefits: Enjoy a collaborative work environment and gain valuable experience in a political setting.
- Why this job: Perfect for those seeking to develop organisational skills while making a real impact.
- Qualifications: No specific qualifications required; just bring your enthusiasm and willingness to learn.
- Other info: This role covers a temporary absence, offering a unique opportunity to step into a vital position.
The predicted salary is between 28800 - 43200 £ per year.
Personal Assistant to Director/Assistant Director
- To provide an effective, efficient, customer focused and confidential personal administrative support service to the Director, to ensure that they are effectively assisted in meeting the requirements of their roles.
- To plan, organise and prioritise their own work and co-ordinate the work of their respective Director, actively contributing to wider team working and planning to ensure allocated work is completed on time. The post includes responsibility for disseminating service/director/cluster information and guidance across the wider PA Business Support staff within the nominated ‘cluster’
- To be part of and contribute to the wider PA team supporting the Extended Leadership Team, working with colleagues to ensure effective processes and systems are in place to deliver high quality service; preparing a full spectrum of information and reports and providing an essential support service to an Director and at times the wider DMT across the Council’s ‘Clusters’ / Directorates, contributing to the delivery of services.
- This post requires extensive knowledge of the council and the ability to work in a busy, politically challenging environment.
- Planning, organising and prioritising work for their nominated Directors by; undertaking diary management, monitoring emails, screening telephone calls, providing informed and sensitive responses, preparing a full spectrum of information and reports, interpreting data and providing relevant recommendations for action. Planning and informing the Director’s workload(s) so as to allow then to use their time in the most efficient way. Acting with trust and integrity within a political environment
Reporting procedure
Candidate will be line managed by the Business Resource Manager, and will have line management responsibility for 2 PA’s supporting AD’s in the Resources Directorate.
· Any milestones for completion of particular projects
Role is to cover a sickness absence so no specific milestones needed.
· Whether the services will need to be provided to any other bodies
PA to Director only supports 1 Director, so although team working is needed there if no cross body working required
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- Yes, I am currently eligible to work (work permit/visa/citizenship) in the country to which I am applying.
- No, I am not currently eligible to work (work permit/visa/citizenship) in the country to which I am applying.
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Personal Assistant to Director/Assistant Director employer: HCRG Workforce Solutions
Contact Detail:
HCRG Workforce Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Director/Assistant Director
✨Tip Number 1
Familiarise yourself with the council's structure and key personnel. Understanding the hierarchy and the roles of different departments will help you navigate the political environment more effectively and demonstrate your knowledge during interviews.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss specific tools or methods you use for prioritising work, as this is crucial for a Personal Assistant role.
✨Tip Number 3
Network with current or former employees in similar roles. They can provide insights into the day-to-day responsibilities and expectations, which can help you tailor your approach and questions during the application process.
✨Tip Number 4
Prepare to discuss your experience with diary management and communication skills. Being able to articulate how you've handled sensitive information and maintained confidentiality will be key in demonstrating your suitability for this position.
We think you need these skills to ace Personal Assistant to Director/Assistant Director
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the responsibilities and requirements of the Personal Assistant position. Highlight key skills such as diary management, communication, and organisational abilities in your application.
Tailor Your CV: Customise your CV to reflect relevant experience that aligns with the job. Emphasise your administrative skills, ability to work in a politically sensitive environment, and any previous experience supporting senior management.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and your enthusiasm for the position. Mention specific examples of how your skills and experiences make you a suitable candidate for supporting the Director.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Personal Assistant role.
How to prepare for a job interview at HCRG Workforce Solutions
✨Know Your Director's Needs
Before the interview, research the specific needs and priorities of the Director you will be supporting. Understanding their style and preferences will help you demonstrate how you can effectively manage their workload and contribute to their success.
✨Showcase Your Organisational Skills
Be prepared to discuss your experience with diary management, prioritising tasks, and handling multiple responsibilities. Use examples from your past roles to illustrate how you have successfully organised and streamlined processes in a busy environment.
✨Demonstrate Discretion and Integrity
As a Personal Assistant, you'll be privy to sensitive information. Highlight your ability to handle confidential matters with discretion. Share examples of situations where you've maintained confidentiality and acted with integrity in a professional setting.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in real-life scenarios. Prepare by thinking of challenges you've faced in previous roles and how you resolved them, particularly in politically sensitive environments.
