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- Tasks: Support administrative functions in a dynamic prison environment, ensuring efficient operations.
- Company: Join a leading independent provider of community health and care services.
- Benefits: Competitive salary, pension, discounts, and access to mental health resources.
- Why this job: Make a real difference in people's lives while developing your skills in a supportive team.
- Qualifications: Strong organisational skills, IT proficiency, and experience with confidential information.
- Other info: Inclusive culture with opportunities for career development and innovative project contributions.
The predicted salary is between 20400 - 28600 £ per year.
Join our dedicated team at HMP Chelmsford, committed to providing a safe and supportive environment for incarcerated individuals. We are currently seeking a skilled and organized Administrator to support the administrative functions within the prison facility. As an Administrator at HMP Chelmsford, you will play a crucial role in ensuring the efficient operation of administrative processes within the prison. This position requires a detail-oriented and proactive individual who can manage various administrative tasks effectively.
Working hours: Monday to Friday, 9:00–17:30 (40 hours per week). Please note that there is no parking available on site but there are car parks located within walking distance.
Responsibilities:- Management of the internal clinics, booking appointments, liaising with clinicians to schedule clinic dates.
- Booking of external hospital appointments for patients that have been referred to secondary care.
- Requesting medical information from patient’s community GPs and ensuring we obtain this information within a specific time frame so that we are able to continue care.
- Providing medical records following GDPR.
- General Admin duties (scanning, post, photocopying, filing, creating letters etc.).
- Receive and appropriately code safeguarding information/requests; training provided.
- Action and record requests appropriately with deadlines recorded.
- Monitoring of phone lines/answering queries.
- Coordinate MDTs; diaries, ensure invitations are sent and track responses.
- Take minutes at MDTs.
- Ordering and maintenance of Equipment/Supplies.
- Collate basic information in response to requests.
- Excellent numeracy and literacy.
- Competent IT skills including Word, Outlook, and Excel.
- Previous general office experience.
- Experience of working with confidential and sensitive information and data.
- Experience of using Microsoft packages.
- Excellent communication and interpersonal skills.
- Good organisational skills.
- Accuracy/attention to detail.
- Ability to prioritise own workload.
- Effective time management.
- Ability to work on own initiative, and build and develop relationships.
- Excellent telephone manner.
- Experience working within Healthcare.
- Experience using SystemOne.
- A salary of £25,467.00 per annum with access to our group pension.
- Free tea, coffee and milk at your base location.
- Membership of My Reward Hub, giving you access to discounts on everyday purchases and cashback offers.
- Access to wages as you earn them to help cover life’s emergencies.
- Online and face-to-face help with mental and physical wellbeing, including resources and coaching.
- Access to eLearning, bespoke career pathways and continuing professional development opportunities.
- An open, inclusive culture with opportunities to contribute ideas and secure funding for innovative projects.
We change lives by transforming health and care. Established in 2006, we are one of the UK’s leading independent providers of community health and care services, working with health and care commissioners and communities to transform services with a focus on experience, efficiency and improved outcomes. We deliver and transform adult and children’s community health services, primary care services including urgent care, sexual health, dermatology and MSK services as well as adult social care and wellbeing services. Across England, we support communities of many millions and directly help more than half a million people each year - guided by our simple values: we care, we think, we do. We’re committed to equal opportunities and welcome applications from a broad, diverse range of people who want to join our team. We’re a Disability Confident Committed company, so we work to provide facilities, work environment adjustments and technical solutions to be as inclusive of everyone.
Administrator - HMP Chelmsford in Essex employer: HCRG Care Group
Contact Detail:
HCRG Care Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator - HMP Chelmsford in Essex
✨Tip Number 1
Network like a pro! Reach out to current or former employees at HMP Chelmsford on LinkedIn. A friendly chat can give us insider info about the role and the team, plus it shows our genuine interest.
✨Tip Number 2
Prepare for the interview by practising common questions related to administration in healthcare settings. We can even role-play with a friend to boost our confidence and refine our answers.
✨Tip Number 3
Showcase our organisational skills during the interview. Bring examples of how we've managed multiple tasks effectively in previous roles. This will highlight our ability to handle the busy environment at HMP Chelmsford.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets noticed. Plus, we can keep track of our application status easily.
We think you need these skills to ace Administrator - HMP Chelmsford in Essex
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrator role at HMP Chelmsford. Highlight your relevant experience, especially in managing administrative tasks and working with confidential information. We want to see how your skills align with our needs!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about this role and how you can contribute to our team. Be sure to mention any specific experiences that relate to the responsibilities listed in the job description.
Show Off Your IT Skills: Since the role requires competent IT skills, make sure to mention your proficiency in Microsoft Word, Outlook, and Excel. If you have experience with SystemOne or similar software, don’t forget to include that too – it could give you an edge!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at HCRG Care Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrator role at HMP Chelmsford. Familiarise yourself with tasks like managing internal clinics and booking appointments. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss how you manage your workload and prioritise tasks. Use specific examples from your previous experience to illustrate your organisational skills, especially when handling confidential information or coordinating meetings. This will highlight your ability to thrive in a busy environment.
✨Demonstrate Effective Communication
As an Administrator, you'll need excellent communication skills. Prepare to discuss how you've effectively communicated with colleagues, clinicians, or patients in the past. Practising common interview questions can help you articulate your thoughts clearly and confidently during the interview.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the challenges faced in the role, or opportunities for professional development. This shows your enthusiasm for the position and helps you gauge if the workplace is the right fit for you.
