Systems Coordinator - temporary in Worcester

We are looking for a strong, systems savvy administrator who is astute, personable and who can work with pace, agility, and responsiveness to business needs on a fixed term contract basis. This role would be ideal for a recent graduate, with an interest in HR who is keen to gain corporate experience. This fixed‑term role will support the HR and Learning & Development teams in the ongoing development of our workflows and various applications and HR systems. You will play a key role in improving the usability of our HRIS and LMS, and helping to systemise HR processes to reduce manual administration and improve efficiency.

Responsibilities

• HRIS, Data & Systems Support: Carry out high‑volume data entry and data maintenance activities in Excel and within the HRIS, ensuring records are complete, up to date and well‑structured. Use Excel to cleanse, manipulate and validate data (e.g. VLOOKUPs/XLOOKUPs, simple formulas, filters, pivot tables where required). Present data in a clear, logical and easy‑to‑read format for HR colleagues and stakeholders. Support ongoing HRIS improvements, including identifying data gaps, inconsistencies and opportunities to streamline system usage.
• Process Improvement & Documentation: Assist with writing, reviewing and updating process maps for HR and L&D processes. Map existing HR processes and identify opportunities to systemise and automate steps where possible. Support initiatives aimed at reducing manual intervention and improving efficiency across HR activities. Ensure documented processes are clear, practical and easy for others to follow.
• Team Support: Carry out new joiner onboarding calls and graduation calls on a rota basis. Provide induction packs to new joiners and ensure that hiring managers / heads of office are kept up to date. Support the development of the tech to enable a less administrative process. Provide administrative and coordination support to the HR and L&D teams as required. Maintain confidentiality and handle sensitive employee data in line with data protection requirements.
• LMS Support To The Learning Team: Assist with organising the LMS to improve usability and navigation. Review learning categorisation to ensure learning is easy for employees to find and relevant to their role. Support tagging, naming conventions and content organisation to improve the overall learner experience. Work with L&D colleagues to ensure learning pathways and resources are clearly structured and accessible.

About You

Knowledge & Experience: Strong attention to detail with a high level of accuracy when working with data. Comfortable working with large volumes of information and repetitive tasks while maintaining accuracy. Confidence using Excel for data cleansing and manipulation (including VLOOKUPs/XLOOKUPs and basic formulas). Ability to organise, structure and present data in a clear and user‑friendly way. Strong written communication skills, with the ability to produce clear process documentation.

Skills And Behaviours: Detail‑focused & methodical – enjoys working with data and spotting inconsistencies. Systems‑minded – thinks about how processes can be simplified, automated or improved. Organised & structured – able to manage multiple tasks and priorities effectively. Problem‑solving mindset – identifies issues and suggests practical improvements. Collaborative – works well with HR, L&D and wider stakeholders. Adaptable – comfortable working in a project‑based, fixed‑term environment.

About Us

HCR is a leading law firm offering a supportive environment and opportunities for growth.

Benefits of working with us as an Onboarding and Systems Coordinator:

• 28 days annual leave (plus public holidays)
• Bonus scheme
• Life Assurance
• Scottish Widows Pension Scheme
• Healthcare cash‑plan
• 1/3 gym membership contribution
• Electric vehicle scheme
• Happy People/Perks at Work benefits portal
• Cycle to Work scheme
• Flu vaccinations

As an equal opportunities employer, we don’t just accept differences, we celebrate them. We want to attract a diverse and ambitious workforce that reflects all backgrounds and skills to create a workplace that is supportive and inclusive, recognises and nurtures talent, and which works together to achieve the best outcome for our clients. We are privileged to be an armed forces‑friendly organisation. We also want you to achieve your absolute best during the recruitment process. Please let us know of any changes we can make at any point that will help support your application. If this opportunity sounds of interest to you, please make an application and submit your CV.