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- Tasks: Support daily office operations and provide excellent client service.
- Company: Dynamic workplace focused on collaboration and inclusivity.
- Benefits: Pension scheme, bonus, gym contributions, and 28 days leave.
- Other info: Flexible hours with opportunities for travel and career growth.
- Why this job: Join a vibrant team and enhance your organisational skills in a busy environment.
- Qualifications: Experience in office administration and strong communication skills.
The predicted salary is between 25000 - 30000 £ per year.
We are seeking an organised and proactive Office Administrator to support the smooth day-to-day running of the office. This is a varied, client-facing role requiring excellent communication skills, flexibility to cover holidays, and a willingness to travel to other office locations when required. The successful candidate will be confident dealing with clients, highly organised, and able to manage multiple administrative tasks in a busy office environment.
Responsibilities
- Office Administration (Primary): Coordinate daily office operations to ensure an efficient and professional working environment; manage daily incoming and outgoing post, including sorting, distribution and external mail handling; maintain accurate records, filing systems and office documentation; order and manage office supplies and liaise with the Group Operations Manager.
- Client & Visitor Support: Act as a professional and welcoming first contact for clients, visitors and callers; handle client enquiries confidently and courteously, escalating where necessary; support meeting arrangements, including room bookings and refreshments.
- Support & Coordination: Provide administrative support to teams across the business if capacity allows; cover colleagues’ duties during holidays and periods of absence, ensuring continuity of service; support between offices, including occasional travel to other locations; assist with ad-hoc projects and administrative tasks as required.
Skills & Experience
- Essential: Previous experience in an office coordination or administrative role; confident and professional manner when dealing with clients and external contacts; strong organisational skills with the ability to prioritise workload effectively; excellent verbal and written communication skills; proficient in Microsoft Office (Word, Outlook, Excel); flexible approach to work, including holiday cover and varying responsibilities; willingness and ability to travel occasionally to other office locations.
- Desirable: Experience supporting multiple teams or offices; knowledge of facilities or office management processes.
Personal Attributes
- Reliable, adaptable and proactive.
- Approachable with a positive, can-do attitude.
- Able to work independently as well as part of a team.
- Comfortable in a busy, client-focused environment.
Working Hours
Full-time, Monday to Friday 8:30 – 16:30. Flexibility required to meet business needs and cover holidays.
Benefits
- Scottish Widows Pension Scheme.
- Bonus scheme.
- 28 days annual leave (plus public holidays).
- Happy People / Perks at Work benefits portal.
- Cycle to Work scheme.
- Life Assurance.
- Gym membership contribution.
- Flu vaccinations.
Equal Opportunity
HCR is an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Office Administrator in Cambridge employer: HCR Law
Contact Detail:
HCR Law Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Cambridge
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Administrator role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to office administration. Think about how you can showcase your organisational skills and client-facing experience. We want you to shine when it’s your turn to impress!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Apply through our website for the best chance at landing that Office Administrator gig. We love seeing applications come directly from motivated candidates like you, so don’t hesitate to hit that apply button!
We think you need these skills to ace Office Administrator in Cambridge
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight your previous experience in office coordination and any relevant skills that match the job description. We want to see how you can bring your unique flair to our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your communication skills and explain why you're the perfect fit for this client-facing role. Don’t forget to mention your flexibility and willingness to travel – we love that!
Show Off Your Organisational Skills: In your application, give examples of how you've managed multiple tasks in a busy environment. We’re looking for someone who can juggle responsibilities like a pro, so let us know how you’ve done this in the past!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at HCR Law
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Administrator role. Familiarise yourself with the responsibilities listed in the job description, such as managing office supplies and handling client enquiries. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained efficiency in a busy environment.
✨Practice Your Communication Skills
As you'll be the first point of contact for clients and visitors, it's crucial to convey confidence and professionalism. Practice common interview questions and answers with a friend or family member, focusing on clear and concise communication. This will help you feel more at ease during the actual interview.
✨Be Ready to Discuss Flexibility
The job requires a flexible approach, including covering for colleagues and occasional travel. Prepare to discuss your availability and willingness to adapt to changing circumstances. Share any relevant experiences where you've successfully adjusted to new challenges or responsibilities.