At a Glance
- Tasks: Support the legal team with admin, compliance, and operational tasks to keep everything running smoothly.
- Company: Join a dynamic law firm focused on efficiency and teamwork.
- Benefits: Competitive salary, 26 days holiday, training opportunities, and a holiday bonus scheme.
- Other info: Enjoy a supportive culture with opportunities for career growth and development.
- Why this job: Gain valuable experience in a professional environment while supporting important legal operations.
- Qualifications: Strong organisational skills and excellent communication abilities are essential.
The predicted salary is between 30000 - 40000 £ per year.
The Assistant to the Legal Practice Manager supports the efficient running of the firm by providing high-quality administrative, organisational, and operational assistance. This role ensures that the Practice Manager can focus on strategic, compliance, and performance-related responsibilities while day-to-day tasks are handled promptly and professionally.
Key Responsibilities
- Operational Support
- Act as a first point of contact for internal queries, directing issues appropriately and ensuring smooth communication across the firm.
- Compliance & Risk Management
- Assist with maintaining compliance registers (SRA, GDPR, AML, complaints, risk assessments).
- Help prepare documentation for audits, file reviews, and regulatory reporting.
- Ensure policies, procedures, file reviews and templates are kept up to date and accessible.
- HR & People Support
- Support HR administration including absence tracking, training records, appraisal scheduling, and recruitment logistics.
- Maintain confidential personnel files and ensure accurate data entry into HR systems.
- Assist with internal communications and staff engagement initiatives.
- Support the onboarding and offboarding of staff, including preparing induction materials and coordinating training schedules.
- Finance & Reporting
- Help prepare monthly management reports, KPI dashboards, and compliance summaries.
- Support the Practice Manager in monitoring budgets and operational expenditure.
- Client & Complaint Administration
- Support client complaint processes and maintain internal complaints records alongside independent complaints handler.
- Help coordinate responses to client enquiries and ensure high standards of professionalism.
- Project & Systems Support
- Assist with implementing new systems, processes, and technology improvements.
- Help coordinate internal projects such as policy updates, office moves, or IT upgrades.
- Maintain project trackers and ensure deadlines are met.
Requirements
- Strong organisational skills with the ability to prioritise competing demands.
- Excellent written and verbal communication skills.
- High level of discretion and professionalism, especially when handling confidential information.
- Competent IT skills, including MS Office and case management systems.
- Experience in a legal or professional services environment is desirable but not essential.
- Ability to work proactively, solve problems, and support colleagues at all levels.
- Experience in a legal, professional services, or regulated environment (desirable).
- Strong administrative background with evidence of managing multiple tasks effectively.
- Competent IT skills, including MS Office (Word, Excel, Outlook) and familiarity with case management systems.
- Experience supporting compliance, HR, finance, or operational functions (advantageous).
- Understanding of GDPR, confidentiality requirements, and professional conduct standards (desirable).
Benefits
- Competitive salary dependent on experience
- 26 days holiday plus Bank Holidays
- Holiday bonus scheme (up to 12 additional days leave)
- Pension scheme
- Parking (on a first come first served basis)
- Comprehensive training and development opportunities including support to study for professional qualifications
- Cycle to work scheme
- Firm funded eye tests
- Medicash Plan
StudySmarter Expert Advice🤫
We think this is how you could land Legal Operations Assistant in Cardiff
✨Get Involved in Law Societies
Join local law societies and attend their events – they're often a goldmine for networking and job opportunities in the legal field. Plus, it’s a great way to meet other budding lawyers and experienced solicitors who could provide vital insights and connections.
✨Tap into Online Legal Communities
Don’t underestimate the power of online platforms like LinkedIn and specific legal forums. Get active in discussions or share your thoughts on recent legal developments – this not only builds your visibility but also showcases your passion and knowledge in law.
✨Attend Career Fairs and Workshops
Look out for career fairs and workshops specifically focused on law. Many law firms, including HCB Widdows Mason, will be scouting for fresh talent, so bring your A-game and don’t shy away from making a memorable impression.
✨Leverage Your University’s Career Services
If you’re still in university or have recently graduated, latch onto your career services! They often have connections with law firms looking for graduates and can guide you through the application process tailored for the legal sector.
We think you need these skills to ace Legal Operations Assistant in Cardiff
Some tips for your application 🫡
Highlight Your Legal Knowledge:When applying for a full-time role in legal services at HCB Widdows Mason, make sure to demonstrate your understanding of key legal principles and areas of law relevant to the position. Include any specific coursework, modules, or certifications, like LPC or BPTC qualifications, that showcase your legal expertise directly on your CV.
Showcase Your Research Skills:In the legal field, strong research skills are crucial. Use your application to illustrate how you've utilised these skills in past studies or work experiences – whether that's through past internships or significant projects. Mention any legal databases or tools you’re proficient in, as this can give you an edge.
Tailor That Cover Letter!:Your cover letter is your chance to shine! Make it personal by expressing your genuine interest in HCB Widdows Mason and the specific role of Legal Operations Assistant. Talk about why you want to be part of their team, how your unique experiences align with their values, and why you’re passionate about the legal sector.
Stay Formal but Friendly:While we all know the legal world can be pretty formal, don’t be afraid to let a bit of personality shine through in your written application. Use a respectful tone, but feel free to inject a little warmth; this approach can help you stand out and show you're a great fit for HCB Widdows Mason’s culture!
How to prepare for a job interview at HCB Widdows Mason
✨Know Your Legal Principles
Brush up on foundational legal principles relevant to the specific area of law you’re applying for, whether it’s corporate, criminal, or family law. We might get asked situational questions to test your knowledge, so being articulate about key concepts will make you stand out.
✨Be Ready for Case Studies
Full-time legal roles often involve case studies during interviews. Prepare to analyse a hypothetical case and discuss your approach to it. Practising this with a peer or mentor can help us refine our reasoning and articulate a solid legal argument.
✨Show Off Your Research Skills
As legal professionals, strong research skills are a must. Have examples ready of how you've effectively used legal databases or conducted thorough legal research in your past experiences. It's a great way to demonstrate your readiness for the role at HCB Widdows Mason.
✨Exude Professionalism and Confidence
In the legal field, professionalism is key. During the interview, we should maintain good eye contact and communicate clearly to show that we’re not just knowledgeable, but also confident. This can make a positive impression on your potential colleagues at HCB Widdows Mason.
