At a Glance
- Tasks: Support governance and compliance in a dynamic, global travel tech environment.
- Company: Join HBX Group, the leading tech partner in travel with a vibrant team culture.
- Benefits: Attractive benefits, career development, and multicultural work environment.
- Other info: Opportunity to build global relationships and grow your career in beautiful locations.
- Why this job: Be part of a transformative journey in the travel industry and make a real impact.
- Qualifications: 1-4 years in company secretarial or governance roles; detail-oriented and tech-savvy.
The predicted salary is between 49500 - 60500 £ per year.
HBX Group is the world’s leading technology partner, connecting and empowering the world of travel. We’re game-changers, disruptors, the people who bring together local and global brands in accommodation, transport, activities and payments through our network of 300,000 hotels worldwide, 60,000 hard to reach high value clients such as tour operators, travel agents and loyalty schemes across 140 source markets. We are tech-driven, with a customer-first philosophy, and commercial teams whose knowledge and relationships on the ground are second to none.
The Company Secretary Administrator will support the Group Company Secretarial function in maintaining robust governance across a global, multi-entity structure, ensuring compliance with:
- UK Companies Act 2006 (for UK entities)
- Spanish Listing Rules / CNMV requirements (for the parent company)
- EU Market Abuse Regulation (MAR)
- Internal governance frameworks
- Other identified regulations.
The role is focused on operational delivery, accuracy, and efficiency, enabling the senior CoSec team to deliver board excellence, regulatory compliance and scalable global governance.
Key Responsibilities
- Board & Committee Support
- Global Entity Management & Subsidiary Governance
- Statutory Compliance (UK + International)
- Corporate Reporting & Market Disclosure Support
- Shareholder & Stakeholder Coordination
- Technology, Data & Process Excellence
- Team & Functional Support
Experience & Qualifications
Essential
- 1–4 years’ experience in: Company secretarial, Corporate legal support and Governance administration
- Understanding of basic company law and governance principles.
- Experience supporting multi-entity environments or professional services firms.
- Experience with governance systems (e.g. Diligent)
- Detail-driven: Strong accuracy in handling governance records and filings
- Organised & delivery-focused: Able to manage multiple deadlines across jurisdictions
- Confidential & trustworthy: Handles sensitive, market-related information appropriately
- Tech-enabled mindset: Comfortable with digital tools and data systems including Microsoft office
- AI-curious: Keen interest in exploring how AI tools can improve processes, increase efficiency and achieve time savings.
- Collaborative: Works effectively in a global, cross-functional environment
- Adaptable: Able to operate in a fast-moving, scaling travel-tech business
Desirable
- Exposure to: Listed company environment and international entity management
- Studying towards ICSA/CGI or a CILEX qualification or similar
At HBX Group, we believe that diversity drives innovation and makes travel a force for good. We're committed to creating an inclusive workplace where everyone feels valued and respected, embracing different backgrounds, perspectives and talents. Join us and be part of a team where diversity and equal opportunities really do make a difference.
You will have the opportunity to work for a company that is going through significant change in becoming the world´s leading travel services provider. We are looking for people that are ready to ride the wave in this exciting journey.
As well as an attractive benefits package you will be able to work:
- Within an innovative, engaging and multicultural environment.
- Have the opportunity to build strong and lasting business relationships and friendships from around the world.
- Have the opportunity in developing your career locally or within one of our beautiful working locations across the globe.
Company Secretary Administrator in City of London employer: HBX Group
At HBX Group, we pride ourselves on being an excellent employer that fosters a dynamic and inclusive work culture. Our Global Corporate Secretary Paralegal role not only offers competitive benefits and a supportive environment but also provides ample opportunities for professional growth in a multicultural setting. Join us to be part of a team that values innovation and compliance, ensuring your contributions are meaningful and impactful.
StudySmarter Expert Advice🤫
We think this is how you could land Company Secretary Administrator in City of London
✨Get Involved in Industry Events
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✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like HBX Group.
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When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like HBX Group.
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We think you need these skills to ace Company Secretary Administrator in City of London
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to HBX Group.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of HBX Group. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at HBX Group
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with HBX Group, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at HBX Group, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for HBX Group could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at HBX Group as they’re likely seeking a candidate who can enhance their workplace culture.
