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For Companies At a Glance
- Tasks: Process supplier invoices and payments while maintaining accurate vendor data.
- Company: Join a dynamic finance team with a focus on innovation.
- Benefits: Flexible working options and opportunities for career growth.
- Other info: Collaborative culture with a focus on process improvement.
- Why this job: Make an impact in finance while developing your skills in a supportive environment.
- Qualifications: Experience in Accounts Payable and strong attention to detail required.
The Accounts Payable Clerk is responsible for ensuring the accurate and timely processing of supplier invoices and payments, maintaining high-quality vendor master data, and supporting the integrity of the purchase-to-pay process. This role includes responsibility for master data cleansing, with a particular focus on validating and updating missing or incorrect supplier bank details.
Key Responsibilities
- Invoice Processing & Payments
- Process high volumes of purchase invoices accurately and in a timely manner
- Match invoices to purchase orders and goods received notes (2-way/3-way matching)
- Resolve invoice discrepancies in collaboration with internal departments and suppliers
- Prepare and process supplier payment runs (BACS, CHAPS, Faster Payments, etc.)
- Ensure all payments are approved in line with company policies
- Supplier Account Management
- Maintain strong relationships with suppliers, responding to queries and resolving issues promptly
- Perform regular supplier statement reconciliations and resolve outstanding balances
- Monitor aged payables and escalate overdue or disputed items
- Master Data Management & Cleansing
- Maintain and update supplier master data within ERP/accounting systems
- Identify and cleanse duplicate, incomplete, or inaccurate vendor records
- Ensure consistency and standardisation of supplier data across systems
- Review and update supplier profiles to maintain data integrity and audit compliance
- Bank Detail Validation & Missing Data Matching
- Identify suppliers with missing or incomplete bank details and proactively obtain required information
- Validate new and updated bank details in line with internal controls and fraud prevention procedures
- Cross-check bank details against supporting documentation and supplier confirmations
- Liaise with suppliers and internal teams to match and complete missing payment information
- Support implementation of controls to minimise risk of fraudulent or incorrect payments
- Controls, Compliance & Reporting
- Ensure adherence to internal controls, policies, and financial regulations
- Assist in audit processes by providing supporting documentation and explanations
- Contribute to process improvements within the AP function
- Prepare reports on invoice processing, payment status, and data quality metrics
Key Skills & Experience
- Previous experience in an Accounts Payable or finance administration role
- Strong understanding of AP processes, including invoice matching and payment runs
- Experience maintaining vendor master data and performing data cleansing activities
- Familiarity with ERP/accounting systems (e.g., SAP, Oracle, Dynamics, Sage)
- High level of accuracy and strong attention to detail
- Good organisational and time management skills
- Strong communication skills, both written and verbal.
What you'll get in return
Flexible working options available.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.
Accounts Payable Specilist in Wilmslow employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Specilist in Wilmslow
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world, especially those who work in accounts payable. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your AP knowledge. Be ready to discuss invoice processing and vendor management. We want you to show off your skills and experience, so practice common interview questions related to the role.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in the interviewer’s mind. Plus, it shows your enthusiasm for the role, which is always a bonus.
✨Tip Number 4
Apply through our website for the best chance at landing that accounts payable gig! We’re all about making the process smooth and easy for you, so don’t miss out on the opportunity to join our team.
We think you need these skills to ace Accounts Payable Specilist in Wilmslow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in Accounts Payable and finance administration. Use keywords from the job description to show we’re a perfect match for each other!
Showcase Your Skills: Don’t forget to emphasise your attention to detail and organisational skills. We love candidates who can demonstrate their ability to manage high volumes of invoices accurately and efficiently.
Be Clear and Concise: When writing your cover letter, keep it straightforward. We appreciate clarity, so make sure you explain how your previous roles have prepared you for this position without rambling on.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Hays
✨Know Your Numbers
Brush up on your understanding of key financial metrics and accounts payable processes. Be ready to discuss how you’ve handled high volumes of invoices and any specific systems you've used, like SAP or Oracle.
✨Master Data Matters
Since this role involves maintaining vendor master data, prepare examples of how you've managed data cleansing in the past. Highlight your attention to detail and any experience with identifying and resolving discrepancies.
✨Communication is Key
Strong communication skills are essential for this position. Think of instances where you’ve successfully resolved supplier queries or collaborated with internal teams. Be ready to showcase your ability to maintain strong relationships.
✨Show Your Process Improvement Mindset
Employers love candidates who can contribute to process improvements. Come prepared with ideas or examples of how you’ve streamlined invoice processing or enhanced compliance in previous roles.