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- Tasks: Support students and staff in a dynamic university environment, handling admissions and examinations.
- Company: Join a world-class university known for its excellent employee satisfaction and hybrid work model.
- Benefits: Earn £22 per hour with holiday pay and enjoy a flexible working arrangement.
- Other info: This temporary role lasts until March 2026, with a mix of on-site and remote work.
- Why this job: Be part of a vibrant academic community while gaining valuable experience in higher education administration.
- Qualifications: Experience in higher education administration and strong communication skills are preferred.
Undergraduate Administrator London March 2026 Temporary £22 per hour Higher Education Experience
Role: Undergraduate Administrator
Rate: £22 per hour + holiday PAYE
Length: until March 2026
Location: London (Mainly hybrid)
Your new company My client is aWorld-class university that has a great working environment based in a greatLocation in London. This company operates a hybrid mode with one of the bestEmployee satisfaction scores in the Higher Education sector.
The institute is looking for a UG Administrator until August 2026. They are operating a 3-day on-site model except for the following weeks (non-negotiable):
25 Sept-5 Oct1 Dec – 12 Dec9 March – 20 March
There will also be one Saturday working during the period, on 13 September.
The role is a Monday to Friday role – 35 hours per week.
Your new role
- Acting as the first point of contact and providing information for staff, students and other internal and external visitors and callers to the Undergraduate Office.
- Supporting start of term preparations, including correspondence with new students, registering students and dealing with enquiries.
- Processing undergraduate UCAS applications using college systems and UCAS weblink, including downloading application forms, printing application forms and associated materials.
- Reviewing and scoring UCAS applications on various parameters such as grades, personal statement and reference, based on guidelines set by the department
- Evaluating the strengths and weaknesses of UCAS applications and making recommendations to the admissions tutor.
- Arranging offer holder days, including inviting candidates, responding to enquiries, liaising with student helpers and academic staff and administering the offer holder days.
- Corresponding with applicants (email requests, letters, telephone) and Central Admissions on a range of admissions enquiries
- Updating decisions on applications to college systems and liaising with Central Admissions
- Liaison with other College divisions such as the Registry, Accommodations Office, Disability Office, Tuition Fees and International Office.
- Maintenance and updating of undergraduate student records on departmental and college systems.
- Support the running of college open days, and liaising with students, guests, staff and sponsors.
- Coordination and supervision of paid student helpers for UG admissions events (offer holder/open days).
- Assisting the Examinations Officer and Teaching Support Manager with the day-to-day running of the examinations process.
- Collating all examination materials for review by the external examiners.
- Liaising with academic staff to ensure comprehensive responses to external examiner comments.
- Collection, distribution and safe storage of draft examination papers to and from academic staff and external examiners.
- Arranging for the printing of examination papers.
- Maintaining and storing the stocks of examination stationery.
- Responsible for setting up examination rooms, liaising with the Computing Support Group to ensure all furniture and equipment for exams is in working order, including arranging special requirements as necessary for students taking their examinations.
- Managing invigilators during the exam period.
- Organising and minuting the examiners\’ meetings
- Organising the safe storage and secure disposal of students\’ examination scripts.
- Support other teaching team members at busy times of year, to ensure efficient service delivery, as directed by the Teaching Support Manager, in tasks such as student enquiries, exam administration, coursework submission, casual worker checks and administration of open days and offer holder days.
What you\’ll need to succeed
What you need to do now
If you\’re interested in this role, click \’apply now\’ to forward an up-to-date copy of your CV, or call us now.
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Undergraduate Administrator employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Undergraduate Administrator
✨Tip Number 1
Familiarise yourself with the specific admissions and examination processes in higher education. Understanding how UCAS applications are processed and what criteria are used for evaluating them will give you an edge during interviews.
✨Tip Number 2
Network with current or former employees of the university. They can provide valuable insights into the work culture and expectations, which can help you tailor your approach when discussing your fit for the role.
✨Tip Number 3
Prepare to demonstrate your organisational skills by thinking of examples where you've successfully managed multiple tasks or projects. This is crucial for a role that involves coordinating events and handling student records.
✨Tip Number 4
Showcase your IT skills, particularly with Microsoft Office. Be ready to discuss how you've used these tools in previous roles to enhance efficiency or manage data, as this is essential for the administrative aspects of the job.
We think you need these skills to ace Undergraduate Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in higher education administration. Focus on roles where you've dealt with student records, admissions processes, or any similar responsibilities that align with the Undergraduate Administrator position.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Emphasise your experience with UCAS applications, communication skills, and ability to work under pressure, as these are crucial for the role.
Highlight Relevant Skills: In your application, clearly outline your skills in IT, particularly with Microsoft Office, and your attention to detail. Mention any experience you have with confidential materials and how you’ve successfully managed time-sensitive tasks in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which is essential for this role.
How to prepare for a job interview at Hays
✨Show Your Higher Education Experience
Make sure to highlight any previous experience you have in a higher education setting. Discuss specific roles or tasks you've undertaken that relate to programme administration, admissions, or examinations.
✨Demonstrate Strong Communication Skills
Prepare to showcase your excellent written and verbal communication skills. You might be asked to provide examples of how you've effectively communicated with students, staff, or external parties in past roles.
✨Emphasise Attention to Detail
Given the nature of the role, it's crucial to demonstrate your accuracy and attention to detail. Be ready to discuss situations where your meticulousness made a difference, especially in processing applications or managing records.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle real-life scenarios, such as dealing with confidential information or managing multiple deadlines. Think of examples from your past experiences that illustrate your problem-solving skills and proactive approach.