At a Glance
- Tasks: Coordinate travel arrangements for employees, including flights, hotels, and transport.
- Company: Join a well-established company known for its commitment to employee growth and satisfaction.
- Benefits: Enjoy 30 days holiday, health cash plan, life assurance, and flexible working hours.
- Other info: This is a maternity cover role for 9-12 months with potential for future opportunities.
- Why this job: Be part of a dynamic team that values your input and offers real-world impact.
- Qualifications: No specific qualifications required; just a passion for travel and organisation.
The predicted salary is between 24000 - 36000 £ per year.
You will be joining a long established successful company who has made a significant impact within their market industry due to hard work, determination and investment. Over the next few years the company have developed growth plans to improve and sustain their leading reputation whilst rewarding their most important resource; the employees.
They are recruiting for a Travel Coordinator. This role is to cover maternity for 9-12 months. The hours of work are Monday-Thursday 8-5 and Friday 8-3. Salary can be discussed at interview stage and you get 30 days holidays, health cash plan, life assurance.
The Role
- To work closely with employees to determine their travel needs, provide options and book accordingly to include but not limited to booking international and domestic flights, carparks, trains, hotel, accommodation, dining and car-hire.
- To work closely with the talent acquisition team to book flights and accommodations for interview candidates and new start employees.
- To book and arrange travel needs for client trips and maintain contact with the clients to ensure satisfaction with arrangements.
- To book and make payment for requested departmental team building activities.
- To provide a quick response to reactive travel issues/changes that arise during travel, such as delays and cancelling, changing or rescheduling arrangements as necessary which may be outside of normal working hours.
- To research travel options in terms of airlines, accommodation and communicating the information to the relevant employee and gaining confirmation of suitability prior to making the booking.
- To prepare employee travel itineraries and distribute travel arrangements and schedules to all appropriate staff to ensure that all employees who are travelling have the necessary documentation before they leave for their trip.
- To escalate and obtain approval from management for travel requests or concerns and expenses which exceed established limits.
- Advise travellers of and assisting with any needs for specialised travel documents such as passports.
- To review monthly reports issued by the contracts and business development department on contracts awarded or schedule meetings to allow the planning of future travels.
- To produce monthly reports/summary on costs associated with business travel such as flight costs, accommodations costs etc.
- To obtain car hire pictures from travellers to challenge any car hire damage claims received.
- To check and approve payments on 4P systems and allocate to the correct jobs codes.
- To research and negotiate reduced business corporate rates for hotels/accommodation where possible and ensure that corporate rates are honoured.
- Manage the financial aspects of all travel related activities by checking and approving payments on the 4P system and allocating to the correct job codes, continuously tracking travel expenditures on company credit cards.
- Any other duties deemed necessary by management.
Whatever your ambition in your job search – we share it. We’re invested in life-long partnerships that empower both people and businesses to succeed. Our robust relationships with employers across the world of work, the latest insights and deep industry knowledge, means we have the best roles for you, at all stages of your career journey. Because at Hays, we’re Working for your tomorrow.
If interested in this role and would like to know more information please call Brian in Hays on 02838445800 4677583.
Travel Coordinator employer: Hays
Join a well-established and successful company in Banbridge as a Travel Coordinator, where your contributions will be valued and rewarded. With a strong commitment to employee growth, a supportive work culture, and generous benefits including 30 days of holiday and a health cash plan, this role offers a meaningful opportunity to make an impact while enjoying a balanced work-life schedule. Embrace the chance to develop your skills in a dynamic environment that prioritises both personal and professional development.
StudySmarter Expert Advice🤫
We think this is how you could land Travel Coordinator
✨Tip Number 1
Familiarise yourself with the travel industry, including current trends and popular destinations. This knowledge will help you engage in meaningful conversations during interviews and demonstrate your passion for the role.
✨Tip Number 2
Network with professionals in the travel sector, either through LinkedIn or local events. Building connections can provide valuable insights and potentially lead to referrals for the Travel Coordinator position.
✨Tip Number 3
Prepare to discuss your problem-solving skills, especially in handling travel disruptions. Think of examples from past experiences where you successfully managed unexpected changes, as this is crucial for the role.
✨Tip Number 4
Research the company’s values and culture. Understanding their approach to employee satisfaction and travel management will allow you to tailor your responses in the interview, showing that you’re a great fit for their team.
We think you need these skills to ace Travel Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in travel coordination or related fields. Emphasise skills such as organisation, communication, and problem-solving, which are crucial for this role.
Craft a Compelling Cover Letter:Write a cover letter that showcases your passion for travel coordination. Mention specific experiences where you successfully managed travel arrangements or resolved issues, demonstrating your ability to handle the responsibilities outlined in the job description.
Highlight Relevant Skills:In your application, focus on skills that align with the job requirements, such as negotiation for corporate rates, managing travel budgets, and providing excellent customer service. Use examples to illustrate these skills in action.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is essential for a Travel Coordinator.
How to prepare for a job interview at Hays
✨Know the Company
Before your interview, take some time to research the company. Understand their values, mission, and recent developments in the travel industry. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Demonstrate Your Organisational Skills
As a Travel Coordinator, organisation is key. Be prepared to discuss specific examples from your past experiences where you successfully managed multiple travel arrangements or resolved issues quickly. Highlight your ability to stay calm under pressure.
✨Prepare for Scenario Questions
Expect questions that assess how you would handle real-life travel scenarios, such as last-minute changes or client complaints. Practise your responses to these types of questions to demonstrate your problem-solving skills and adaptability.
✨Showcase Your Communication Skills
Effective communication is crucial in this role. Be ready to explain how you would liaise with employees, clients, and vendors. Use examples to illustrate your ability to convey information clearly and maintain positive relationships.
