At a Glance
- Tasks: Support the Global Medical team with admin tasks and project coordination.
- Company: Join a leading pharmaceutical company in a dynamic London office.
- Benefits: Hybrid working, competitive salary, and opportunities for professional growth.
- Other info: Great chance to learn and grow in a collaborative environment.
- Why this job: Be part of a team that drives impactful projects in healthcare.
- Qualifications: Experience in admin support and strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
Role: Team Assistant (Admin)
Department: Medical Affairs
Location: London, UK
Hybrid Working: 3 days on-site required (min expected)
IR35 Status: Inside
Role Duties:
- Provide effective operational support to the Global Medical team with a strong focus on:
- Operational processing of purchase requisitions and purchase orders.
- Organising paperwork and contract signatures.
- Set up of new suppliers working closely with Procurement.
- Working closely with team members on goods receipting and tracking budget spend.
- Maintaining and updating accurate records to keep track of status and progress.
- Provide effective administrative support to the Global Medical team with a focus on:
- Coordination and set up of Leadership meetings, managing logistics and ensuring agendas and corresponding documentation are available and distributed.
- Attend key meetings and take minutes as needed.
- Management of diaries and scheduling of meetings.
- Coordinate with administrative support staff across the wider Ipsen team.
- Be the back-up for the Executive Assistant to cover for holidays or other absence.
- Manage travel, calendar and visitor logistics (including itineraries).
- Review and gain approval for expenses.
The individual will be expected to:
- Learn functional aspects of the business to help support organisation requirements.
- Provide highly proactive communication and organisation skills, engaging and supporting stakeholders to meet operational deadlines.
- Proactive engagement with staff & key stakeholders, across and outside of the business to help drive forward the Department.
- Supporting timely delivery of project activities.
- Support preparation of business documentation.
- Support current processes and continuous improvement activities.
Education / Certifications:
- Ideal: GCSE/A Level (or equivalent) with degree or appropriate administrational qualification.
- Minimum: Administration related experience.
Mandatory Experience:
- 4 years minimum experience as in either Administrative support for Director levels and/or Finance & Procurement administration roles.
- Experience of planning and executing events.
- Experience in communicating with stakeholders at all levels within a large organisation.
- Experience working with systems such as: Adobe Sign, Ariba, SAP, Concur.
Ideal/ Desirable Experience:
- Experience working in the Pharmaceutical sector.
Team Assistant in Slough employer: Hays
Ipsen is an exceptional employer that fosters a collaborative and inclusive work culture, particularly within the Medical Affairs team in London. With a strong emphasis on employee growth and development, we offer comprehensive training opportunities and a supportive environment that encourages proactive communication and teamwork. Our hybrid working model allows for flexibility while ensuring that our team members are engaged and connected, making Ipsen a rewarding place to build a meaningful career.
StudySmarter Expert Advice🤫
We think this is how you could land Team Assistant in Slough
✨Unlock Networking Opportunities
Dive into industry-specific events like pharmaceutical conferences and seminars, where you can meet hiring managers from companies like Hays. These are goldmines for making connections and learning about job openings before they hit the mainstream job boards.
✨Join Relevant Professional Bodies
Get involved with organisations such as the Royal Pharmaceutical Society or your local pharmaceutical professionals' network. Being an active member can boost your credibility and may even lead to job referrals in top organisations like Hays.
✨Leverage Internships for Full-time Roles
If you can, consider pursuing internships in the pharmaceutical industry, especially with companies like Hays. These opportunities often pave the way for full-time positions and allow you to demonstrate your capabilities firsthand.
✨Tailor Your Approach
When you're applying for roles, don't rush it! Take the time to customise your applications for specific positions, showcasing relevant skills and experiences that align with what Hays is looking for. A tailored application can really make you stand out!
We think you need these skills to ace Team Assistant in Slough
Some tips for your application 🫡
Showcase Your Relevant Experience:When applying for a role in the pharmaceutical industry, it's crucial to highlight any relevant experience you have. Whether that's internships, lab work, or even related coursework, make sure to weave this into your CV and cover letter. We want to see how your background aligns with the role you're applying for at Hays!
Emphasise Your Understanding of Regulations:The pharmaceutical industry is heavily regulated, so it's important to indicate your familiarity with industry standards and regulations. In your cover letter, mention any training or certifications you've received that are relevant, or discuss projects where you’ve navigated compliance. This will show Hays that you're not just a fit for the job but also a safety-conscious candidate!
Tailor Your CV to Be Result-Driven:Craft your CV to highlight quantifiable achievements, especially if you have previous roles in pharmaceuticals or related fields. Use metrics to demonstrate your impact, such as improved processing times or successful project completions while working on trials. This analytical approach will resonate well with hiring managers at Hays!
Convey Your Passion for the Industry:In your cover letter, express why you are passionate about working in the pharmaceutical sector. Whether it’s your desire to contribute to groundbreaking drug research or improve patient outcomes, let it shine through! At Hays, we value candidates who are truly enthusiastic about their work—you might just stand out from the crowd.
How to prepare for a job interview at Hays
✨Understand the Science
Make sure you brush up on key pharmaceutical concepts and recent developments in the industry. You might get asked some technical questions during the interview at Hays that show your grasp of drug development processes or regulatory requirements, so be ready to discuss them clearly.
✨Showcase Relevant Experience
If you have any hands-on experience or internships in a laboratory setting, be sure to highlight these in your responses. Think about the projects you worked on, the methodologies you used, and the impact you made. It's all about telling a story that connects your background to the role you're applying for.
✨Know Their Products
Take some time to familiarise yourself with Hays’s product range and recent breakthroughs. Understanding their portfolio not only shows your enthusiasm for the role but also allows you to ask insightful questions that demonstrate your interest in actively contributing to their projects.
✨Be Ready for Regulatory Scenarios
In a full-time pharmaceutical role, understanding the regulatory landscape is crucial. Prepare for situational questions that may test your problem-solving skills concerning compliance and safety standards. You could be asked how you'd handle a hypothetical issue regarding a drug’s market release, so think through your approach.
