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For Companies At a Glance
- Tasks: Manage bookings, maintain facilities, and support events in a dynamic media environment.
- Company: Join a respected global media and broadcast organisation focused on innovation.
- Benefits: Gain valuable experience, develop skills, and work in a creative atmosphere.
- Why this job: Be at the heart of media production and make a real impact on exciting projects.
- Qualifications: Strong admin skills and proficiency in Microsoft 365; passion for media is a plus.
- Other info: Opportunity to grow your career in a vibrant and supportive team.
A media production training and innovation centre providing practical support for modern filming and content creation workflows.
GENERAL RESPONSIBILITIES
- Manage diary and bookings for multiple specialist areas within the centre, ensuring all spaces are scheduled efficiently.
- Maintain the centre to a high standard so it is always presentable for internal teams and visitors.
- Oversee upkeep of furnishings and equipment.
- Coordinate any specialised cleaning or maintenance tasks.
- Keep all internal calendars fully updated and accurate.
- Arrange demonstrations and events additional meeting space where needed.
- Gather information from relevant stakeholders to prepare monthly reporting for senior leadership.
- Raise purchase orders and track spend using internal finance systems.
- Maintain adequate supplies (stationery, refreshments) and ensure smooth running of office amenities.
- Monitor and log centre expenditure, ensuring purchase orders and invoices are recorded correctly.
- Maintain and update the full centre inventory in collaboration with area leads.
- Liaise with IT support teams to resolve technical issues and track progress.
- Coordinate building-related matters with facilities teams to ensure timely resolution of maintenance issues.
- Act as Fire Warden and First Aid lead for the centre, ensuring all required training is completed and up to date.
- Manage visitor enquiries with professionalism, providing accurate information and directing queries to the appropriate teams.
- Act as a key contact and representative for the centre, maintaining strong working relationships with internal departments.
SUPPORT DURING DEMOS
- Liaise with site partners to arrange parking, access, staffing lists and guest registration.
- Coordinate equipment loans and returns, organise couriers, and maintain accurate tracking of all items.
- Assist the team in setting up and packing down demonstrations.
EVENT SUPPORT
- Support in planning and coordinating events such as launches, content shoots, knowledge sharing sessions and training days.
- Provide operational support during events to ensure smooth delivery.
- Represent the centre at selected industry events and exhibitions within the UK and Europe on a case-by-case basis.
MONTHLY SEMINAR PROGRAMME SUPPORT
- Coordinate session dates with technical staff and ensure timely publication of new content.
- Log incoming enquiries and maintain data records for reporting and analysis.
- Collaborate with marketing teams on awareness and promotional activity.
TRAINING PROGRAMME SUPPORT (ICE PROGRAMME)
- Existing trainers: Manage booking requests and issue assignment forms.
- Act as point of contact for admin or payment queries.
- Gather quotes, raise purchase orders, and ensure end-to-end completion through invoicing.
- Maintain an accurate log of all bookings, quotes and outstanding items.
- New trainer requests: Validate requirements before onboarding.
- Guide new trainers through the registration process and share programme information.
What you’ll need to succeed
- Experience in administration, team support or PA.
- Strong proficiency in Microsoft 365 tools.
- Excellent coordination, organisation and prioritisation skills.
- Confident communicator with the ability to build and maintain strong relationships with colleagues, clients and external partners.
- Proactive approach to identifying improvements and ensuring follow through.
- Interest in technology, media environments or production workflows is advantageous (not essential).
What you need to do now
If you’re interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Facilities Coordinator in Slough employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator in Slough
✨Tip Number 1
Networking is key! Reach out to people in the industry, attend events, and connect with professionals on LinkedIn. You never know who might have a lead on your dream job!
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to their goals. This will help you stand out as a candidate who truly cares.
✨Tip Number 3
Practice your communication skills! Whether it's answering common interview questions or discussing your experience, being articulate and confident can make a huge difference in how you're perceived.
✨Tip Number 4
Don’t forget to apply through our website! It’s a great way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Facilities Coordinator in Slough
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities Coordinator role. Highlight your experience in administration and team support, and don’t forget to showcase your proficiency in Microsoft 365 tools. We want to see how your skills match what we’re looking for!
Show Off Your Coordination Skills: In your application, emphasise your coordination and organisation skills. Give examples of how you've managed multiple tasks or projects simultaneously. We love seeing proactive candidates who can juggle responsibilities like a pro!
Communicate Clearly: As a Facilities Coordinator, strong communication is key. Make sure your written application is clear and concise. Use professional language but keep it friendly – we appreciate a personable touch that reflects your ability to build relationships!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Hays
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Facilities Coordinator. Familiarise yourself with the job description and think about how your past experiences align with the tasks mentioned, like managing bookings or coordinating events.
✨Show Off Your Organisational Skills
Since this role requires excellent coordination and prioritisation skills, be ready to share specific examples from your previous jobs where you successfully managed multiple tasks or projects. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Brush Up on Tech Savvy
Given the emphasis on technology and media environments, it’s a good idea to highlight any experience you have with Microsoft 365 tools or similar software. If you’ve worked with internal finance systems or inventory management, mention that too!
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, or upcoming projects. This shows your genuine interest in the role and helps you assess if the company is the right fit for you.
