At a Glance
- Tasks: Assist in processing high-volume purchasing tasks and manage supplier documentation.
- Company: Join a leading global manufacturer committed to innovation and sustainability.
- Benefits: Gain valuable experience in a dynamic environment with potential for career growth.
- Other info: Fast-paced role requiring strong organisational skills and effective communication.
- Why this job: Be part of a team shaping the future of mobility while developing your skills.
- Qualifications: GCSE/A-Level education and previous administrative experience preferred.
The predicted salary is between 31500 - 38500 £ per year.
Hays are delighted to be working with our global client, one of the world’s most successful premium manufacturers of cars, motorcycles, and provider of premium services. Our client demonstrates a commitment to innovation, sustainability, and product responsibility all the way from development to production. Their aim is to play a dynamic and innovative role in shaping the face of mobility. Our client highly values each and every person; their passion, commitment, uniqueness and contribution to shaping the future success of their business.
Key Responsibilities
- The assistance provided will involve processing high-volume, quick turnover purchasing process tasks, using purchasing database systems, including SAP SRM, Portal-M and COUPA.
- Verify Supplier certificate management status – tracking and expiry monitoring.
- Request Supplier sustainability self-assessment questionnaires and onboard Suppliers onto B2B portal.
- Process low-value, high-volume purchase orders by following purchasing procedural instructions.
- Support central purchasing functions with tender management assistance and document record keeping.
- Data input into purchasing task trackers and dashboards.
Note: although in support of purchasing colleagues in Munich, all communication will be conducted in the English-language. Processes are established – the role is to undertake these tasks as instructed by the process documentation in a structured and consistent way.
Qualifications/Experience
- Educated to GCSE/A-Level equivalent.
- Previous experience of working in an administrative, office-based role.
- Effective organisational and time management skills.
- Proactive with offering support and ability to react quickly.
- Ability to multi-task and prioritise in a fast-paced environment.
- Good communication and interpersonal skills.
- Proficiency in Microsoft Office (Excel, Word, TEAMS).
- English language skills required.
Purchasing Assistant in Sheffield employer: Hays
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StudySmarter Expert Advice🤫
We think this is how you could land Purchasing Assistant in Sheffield
✨Get Savvy with Industry Perks
Join procurement and purchasing forums or groups where pros hang out, like CIPS (Chartered Institute of Procurement & Supply). They'll share the inside scoop on job openings that might not show up on traditional job boards!
✨Show Off Your Skills
Consider creating a portfolio that outlines your achievements in procurement, like cost-saving initiatives or supplier management strategies. Having tangible evidence of your skills can really set you apart when applying to companies like Hays.
✨Tap into Your Network
Leverage LinkedIn to connect with professionals in procurement—follow relevant hashtags, join groups, and engage in discussions. This is a great way to get noticed by potential employers before they even post a job!
✨Keep Your Eyes on Job Boards
With full-time positions, timing can be everything. Set alerts on job boards specifically for procurement roles. Don't wait for a job posting to close; apply through our website as soon as you see a fit—being proactive can give you the edge!
We think you need these skills to ace Purchasing Assistant in Sheffield
Some tips for your application 🫡
Show Off Your Procurement Know-How:When you're crafting your CV, make sure to highlight any procurement-specific skills you've got. Talk about your experience with supplier negotiations, cost analysis, or inventory management. If you’ve used software like SAP or Oracle, don’t forget to mention that too – it shows you know your way around the tech side of things!
Quantify Your Achievements:In procurement, numbers matter. Use your CV and cover letter to showcase any quantifiable achievements you've made in reducing costs or improving efficiencies. For example, mentioning that you helped save 20% on purchasing costs last year is way more impressive than just saying you managed the budget!
Tailor Your Cover Letter to Hays:Your cover letter should read like you’re chatting directly to Hays. Research the company’s procurement strategy, mention how your skills align with their goals, and share your enthusiasm for contributing to their success. This personal touch can really set you apart from the crowd!
Professional Certs Can Go a Long Way:If you've got any procurement-related certifications, such as CIPS or APICS, make sure they're front and centre on your CV. These qualifications show you're serious about your career in procurement and are committed to continuous learning. It’s a great way to signal your expertise and dedication to potential employers like Hays.
How to prepare for a job interview at Hays
✨Show Off Your Negotiation Skills
In procurement, strong negotiation skills are key. Be ready to share examples of past negotiations where you've successfully saved costs or improved supplier terms. We want to hear how you approached those situations and the strategies you used to achieve positive outcomes!
✨Know Your Tools
Make sure you’re familiar with procurement software and tools commonly used in the industry, such as SAP Ariba or Coupa. Come prepared to discuss any experiences you've had with these tools or similar platforms, as we need someone who can hit the ground running at Hays!
✨Understand Market Trends
As a procurement professional, being aware of market trends can set you apart. Brush up on recent developments in supply chain management or procurement best practices and think about how they could impact your role at Hays. Bringing a current perspective will show your enthusiasm for the industry.
✨Demonstrate Your Team Player Attitude
A full-time position means you'll be working closely with various teams. Be prepared to discuss how you collaborate with others, manage conflicts, and build relationships with stakeholders. Sharing anecdotes about past teamwork experiences will highlight your ability to fit into Hays's culture.
