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- Tasks: Provide top-notch admin support and keep the office running smoothly.
- Company: Join a dynamic team at a leading company near Stansted Airport.
- Benefits: Earn up to ÂŁ50,000 with great perks and career growth.
- Other info: Fast-paced environment with opportunities to develop your skills and advance your career.
- Why this job: Be the backbone of the office and make a real difference every day.
- Qualifications: Experience as an Executive Assistant and strong organisational skills are a must.
The predicted salary is between 42000 - 58000 ÂŁ per year.
The Executive Assistant & Office Manager provides high‑level administrative support to senior leadership while ensuring smooth and efficient day‑to‑day office operations. The role enables executives to maximise productivity, meet strategic objectives, and focus on high‑impact work.
Key Responsibilities:
- Deliver advanced administrative support to multiple senior leaders, including complex diary management, travel coordination, and meeting organisation.
- Prepare high‑quality board packs, reports, presentations, and confidential correspondence.
- Oversee office operations ensuring facilities, supplies, equipment, and workspace standards are maintained.
- Participate in workspace redevelopment initiatives.
- Manage expense processing, travel budgets, invoices, and cost tracking.
- Maintain key governance records, including the Gifts & Hospitality register and Directors’ notices.
- Act as central liaison between executives, colleagues, and external stakeholders.
- Coordinate senior visitors, new starters, inductions, access passes, and parking.
- Oversee IT and office services in collaboration with internal SMEs, ensuring compliance, safety, and operational efficiency.
- Assign tasks and coach the PA, setting standards, monitoring progress, and supporting development.
- Support cyclical HR‑related activities including performance and talent processes.
Decision‑Making & Challenges:
- Balancing multiple competing demands and reorganising schedules at short notice.
- Handling highly confidential and sensitive information with discretion.
- Navigating complex stakeholder needs while maintaining neutrality and professionalism.
- Making informed decisions around procurement, office inventory, and future workspace use.
Knowledge, Experience & Skills:
- Significant experience in Executive Assistant and people management, including line‑management responsibility.
- Exceptional attention to detail and strong organisational skills.
- Proven ability to manage sensitive information with professionalism.
- Experienced in event and meeting planning, including stakeholder coordination.
- Strong problem‑solving skills; able to escalate or resolve issues independently.
- Excellent interpersonal and written communication skills.
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Understanding of workplace health & safety practices and regulations.
- Self‑starter with the ability to prioritise and manage workload autonomously.
Environmental & Safety Responsibilities:
- Follow all environmental and energy‑management policies.
- Ensure personal and colleague safety at all times.
- Adhere to company rules, procedures, and training requirements.
- Report hazards and maintain compliance in all office‑related operations.
Please apply online or send your CV to.
Executive Assistant / Office Manager in Sevenoaks employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant / Office Manager in Sevenoaks
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills as an Executive Assistant align with their needs. We want to see that you’re not just a fit on paper, but also a great match for the team!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your experience in managing complex schedules and handling sensitive information—key skills for this role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant / Office Manager in Sevenoaks
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Executive Assistant & Office Manager role. Highlight your organisational skills, attention to detail, and any relevant experience in managing sensitive information.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific examples of how you've successfully managed multiple tasks or supported senior leaders in the past.
Showcase Your Communication Skills: Since this role requires excellent written communication, ensure your application is clear, concise, and free of errors. This is your opportunity to demonstrate your professionalism and attention to detail right from the start!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive and tech-savvy!
How to prepare for a job interview at Hays
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant and Office Manager. Familiarise yourself with diary management, travel coordination, and office operations. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
Prepare examples that highlight your exceptional attention to detail and strong organisational skills. Think of specific situations where you successfully managed multiple tasks or handled sensitive information. This will show the interviewers that you can handle the demands of the job.
✨Demonstrate Discretion and Professionalism
Since the role involves handling confidential information, be ready to discuss how you've maintained discretion in previous positions. Share experiences where you navigated sensitive situations while maintaining professionalism, as this is crucial for the role.
✨Be Ready to Discuss Problem-Solving
Prepare to talk about challenges you've faced in previous roles and how you resolved them. Highlight your strong problem-solving skills and ability to make informed decisions, especially in high-pressure situations. This will reassure the interviewers that you can handle the complexities of the position.