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For Companies At a Glance
- Tasks: Support property management and handle administrative tasks in a dynamic office environment.
- Company: Join a vibrant commercial and residential property company in the heart of York.
- Benefits: Enjoy flexible part-time hours with potential for permanent employment.
- Why this job: Be the first point of contact and make a real impact in a friendly team.
- Qualifications: Experience in admin roles is preferred; strong communication and organisational skills are essential.
- Other info: Ideal for students seeking valuable work experience while studying.
A commercial and residential property company based in Central York are looking for a Secretary and Administrator on a temporary to permanent basis. The role is to support the fee earners and support the general office function. The role is for 2 days a week fully office based ideally on Wednesday and Fridays.
Role Overview: As Secretary and Administrator, you will play a key role in supporting the day-to-day operations of the business. You will be the first point of contact for clients and visitors, manage administrative tasks, and provide essential support to the property management team.
Key Responsibilities- Provide administrative support to the property management and fee earners
- Manage incoming calls, emails, and correspondence
- Maintain and update property records, databases, and filing systems
- Prepare documents, reports, and presentations as required
- Handle confidential information with discretion
- Proven experience in an administrative or secretarial role (property sector experience is a plus)
- Excellent organisational and time-management skills
- Strong keyboard skills
- Strong written and verbal communication abilities
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Ability to work independently and as part of a team
- Friendly, professional, and customer-focused attitude
If you’re interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Secretary and Administration employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretary and Administration
✨Tip Number 1
Familiarise yourself with the property sector. Understanding the basics of commercial and residential property management will give you an edge in interviews, showing your genuine interest in the field.
✨Tip Number 2
Highlight your organisational skills during any discussions. As a Secretary and Administrator, being organised is crucial, so be ready to share examples of how you've successfully managed multiple tasks or projects in the past.
✨Tip Number 3
Prepare to discuss your experience with Microsoft Office Suite. Since proficiency in Word, Excel, and Outlook is essential for this role, think of specific instances where you've used these tools effectively in previous jobs.
✨Tip Number 4
Showcase your communication skills. As the first point of contact for clients and visitors, being friendly and professional is key. Practice articulating your thoughts clearly and confidently to make a great impression.
We think you need these skills to ace Secretary and Administration
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative or secretarial roles, especially if you have any background in the property sector. Use keywords from the job description to align your skills with what the company is looking for.
Craft a Strong Cover Letter: Write a cover letter that showcases your organisational and time-management skills. Mention your proficiency in Microsoft Office Suite and how your friendly, professional attitude makes you a great fit for the role.
Highlight Key Responsibilities: In your application, emphasise your ability to manage incoming calls, emails, and correspondence. Provide examples of how you've maintained records and prepared documents in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Secretary and Administrator role.
How to prepare for a job interview at Hays
✨Showcase Your Organisational Skills
As a Secretary and Administrator, you'll need to demonstrate your organisational prowess. Prepare examples of how you've effectively managed multiple tasks or projects in the past, highlighting your ability to prioritise and stay on top of deadlines.
✨Familiarise Yourself with Property Management
If you have experience in the property sector, be sure to discuss it during the interview. If not, do some research on common practices and terminology in property management to show your interest and willingness to learn.
✨Demonstrate Your Communication Skills
Since you'll be the first point of contact for clients and visitors, it's crucial to exhibit strong verbal and written communication skills. Practice articulating your thoughts clearly and consider preparing a brief introduction about yourself that reflects your professional attitude.
✨Prepare for Common Administrative Questions
Anticipate questions related to your experience with administrative tasks, such as managing correspondence or maintaining records. Be ready to provide specific examples of how you've handled these responsibilities in previous roles.
