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For Companies At a Glance
- Tasks: Join us as an Office Administrator, managing correspondence and supporting our team daily.
- Company: We're a dynamic company located in Huddersfield City Centre, focused on smooth office operations.
- Benefits: Enjoy flexible hours, competitive salary, and a supportive work environment.
- Why this job: This role offers hands-on experience, a chance to develop skills, and contribute to a thriving team culture.
- Qualifications: Ideal candidates have admin experience, strong communication skills, and proficiency in Microsoft Office.
- Other info: Part-time hours may be considered for the right candidate.
The predicted salary is between 20000 - 30000 £ per year.
Office Administrator/Secretary
Huddersfield City Centre
Full-time hours, 8.30am–5pm. The hiring manager could also consider someone wanting part-time hours.
Salary FTE: £25,000
Your new role
The Office Administrator will play a crucial role in ensuring the smooth operation of our office. This position requires a detail-oriented individual with excellent organisational skills. The successful candidate will be responsible for a variety of administrative tasks, including occasional letter writing for stakeholders, in which accuracy will be essential.
Key Responsibilities:
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Scanning documents and uploading to the correct folders.
- Prepare and distribute letters, memos, and other documents for internal and external stakeholders.
- Maintain organised and up-to-date records and files.
- Assist with the preparation of reports, presentations, and other materials.
- Provide general administrative support to the team as needed.
Qualifications:
- Proven experience as an Office Administrator, Administrative Assistant, or similar role.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
- Ability to convert word documents into PDF format.
Preferred Skills:
- Experience in letter writing or professional correspondence.
- Familiarity with office management procedures and basic accounting principles.
If you’re interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Secretary employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretary
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, particularly the Microsoft Office Suite. Being able to demonstrate your proficiency in Word, Excel, PowerPoint, and Outlook during the interview can set you apart from other candidates.
✨Tip Number 2
Prepare examples of your previous experience that showcase your organisational skills and attention to detail. Think about specific situations where you successfully managed multiple tasks or improved office efficiency, as these will resonate well with the hiring manager.
✨Tip Number 3
Practice your verbal communication skills, especially if you have experience in handling correspondence. Be ready to discuss how you approach professional writing and ensure you can articulate your thoughts clearly during the interview.
✨Tip Number 4
Research the company and its culture before the interview. Understanding their values and how they operate can help you tailor your responses and show that you're genuinely interested in becoming a part of their team.
We think you need these skills to ace Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Office Administrator or similar roles. Emphasise your organisational skills and any specific tasks you've handled that align with the job description.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and attention to detail. Mention your proficiency in Microsoft Office Suite and any experience with letter writing or professional correspondence.
Highlight Relevant Skills: In your application, clearly outline your skills that match the qualifications listed, such as problem-solving abilities and experience with office management procedures. Use specific examples to demonstrate these skills.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Hays
✨Showcase Your Organisational Skills
As an Office Administrator, being detail-oriented and organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously, highlighting your ability to keep everything in order.
✨Demonstrate Communication Proficiency
Since the role involves handling correspondence, be ready to discuss your written and verbal communication skills. You might want to prepare a brief example of a professional email or letter you've written, showcasing your clarity and professionalism.
✨Familiarise Yourself with Microsoft Office
Proficiency in Microsoft Office Suite is essential for this role. Brush up on your skills in Word, Excel, and PowerPoint, and be prepared to discuss how you've used these tools in previous roles to enhance productivity.
✨Prepare for Problem-Solving Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you faced challenges in an administrative capacity and how you resolved them. This will demonstrate your critical thinking and adaptability.
