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For Companies At a Glance
- Tasks: Manage meeting logistics, take minutes, and ensure action points are followed through.
- Company: Join Birmingham City Council, a vibrant local authority committed to public service.
- Benefits: Competitive hourly rate, flexible working, and supportive team environment.
- Why this job: Be at the heart of operations and contribute to high-level decision-making.
- Qualifications: Ownership, independence, and confidence in managing secretarial functions.
- Other info: Hybrid working with designated in-office days for key meetings.
A full-time Secretary needed on a temporary, ongoing basis – hybrid working start ASAP start
Your new company
You\’ll be joining Birmingham City Council, one of the largest local authorities in the UK, serving a vibrant and diverse community. The Council is committed to delivering high-quality public services and fostering a collaborative, inclusive workplace. You\’ll be part of a team that values initiative, professionalism, and a strong sense of civic responsibility. This is a full-time temporary on-going position, offering hybrid working and 9am-5pm working hours. When in office, you will be based out of Birmingham Council House.
Your new role
This is a hybrid role with key meetings held in-office, so presence on-site is essential during designated days. You\’ll be the go-to person for managing meeting logistics, taking minutes, and ensuring action points are followed through with precision and professionalism.You\’ll be responsible for preparing and organising meeting packs, running meetings smoothly, and keeping everyone on track with deadlines. A key part of the role includes supporting the Commercial Board, where accurate minute-taking and follow-up are critical.
What you\’ll need to succeed
We\’re looking for someone who takes ownership, works independently, and manages the secretarial function with confidence. You\’ll be trusted to run things your way-bringing structure, clarity, and energy to a fast-paced environment. So if you\’re someone who thrives on initiative, enjoys being at the heart of operations, and knows how to keep things moving, we\’d love to hear from you.
What you\’ll get in return
In return, you\’ll receive a competitive hourly rate of £20.27, including holiday pay. You\’ll benefit from flexible working arrangements, a supportive team environment, and the opportunity to contribute meaningfully to high-level meetings and decision-making processes.
What you need to do now
If you\’re interested in this role, click \’apply now\’ to forward an up-to-date copy of your CV, or call us now.
If this job isn\’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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Secretary employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretary
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Secretary role, and who knows? They might just have the inside scoop on openings at Birmingham City Council or similar organisations.
✨Tip Number 2
Prepare for those interviews! Research the Council's values and recent projects. When you walk in, show them you’re not just another candidate; you’re someone who genuinely cares about their mission and can bring that energy to the team.
✨Tip Number 3
Practice your minute-taking skills! Since this role involves managing meeting logistics and taking minutes, brush up on how to capture key points quickly and accurately. Maybe even ask a friend to run a mock meeting so you can get some practice in.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect with us directly. So go ahead, hit that 'apply now' button!
We think you need these skills to ace Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Secretary role. Highlight your organisational skills, attention to detail, and any relevant experience in managing meetings or taking minutes.
Craft a Compelling Cover Letter: Use your cover letter to showcase your personality and enthusiasm for the role. Mention why you’re excited about working with Birmingham City Council and how you can contribute to their mission of delivering high-quality public services.
Be Clear and Concise: When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, so avoid jargon and focus on what makes you the perfect fit for the job.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Hays
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Secretary at Birmingham City Council. Familiarise yourself with key tasks like managing meeting logistics and taking minutes. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Initiative
During the interview, highlight examples from your past where you've taken ownership of tasks or improved processes. The Council values initiative, so share specific instances where you brought structure and clarity to a fast-paced environment. This will illustrate that you can thrive in their dynamic setting.
✨Prepare for Practical Scenarios
Expect to be asked about how you would handle real-life scenarios related to the role. Think about how you would manage meeting packs or follow up on action points. Practising these scenarios can help you articulate your thought process and problem-solving skills effectively.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions that show your interest in the role and the organisation. Inquire about the team dynamics or how success is measured in the Secretary position. This not only demonstrates your enthusiasm but also helps you gauge if the role is the right fit for you.
