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- Tasks: Lead and manage timetabling functions, ensuring smooth processes for students and staff.
- Company: Join a dynamic team in a hybrid role at a reputable educational institution.
- Benefits: Flexible hours, hybrid working, and on-site parking.
- Why this job: Make a real difference in education by optimising timetables for better learning experiences.
- Qualifications: Experience with databases and timetabling processes, plus strong analytical skills.
- Other info: Temporary role until October 2026 with great career development opportunities.
The predicted salary is between 13 - 16 £ per hour.
The following information aims to provide potential candidates with a better understanding of the requirements for this role.
Temporary role until Oct 2026 – Starting ASAP – 18.5 hours per week – Hybrid
Your new role:
- Effectively lead, co-ordinate and manage the administration functions of all timetabling requirements, ensuring the end-to-end business processes are delivered to target.
- Provide specialist guidance and appropriate technical support on the timetabling software to stakeholders.
- Extract and analyse specialised timetabling data and produce reports as requested.
- Lead and coordinate specific school’s timetables to ensure this works efficiently and effectively for students and staff.
What you'll need to succeed:
- Significant working knowledge and experience of databases with knowledge of timetabling processes and principles.
- Experience of using the SCIENTIA system.
- Strong analytical skills with the ability to organise, analyse and disseminate significant amounts of information with attention to detail and accuracy.
- Must be able to attend Cardiff campus as and when required.
What you'll get in return:
- 18.5 hours per week – flexible on how hours are worked.
- Hybrid working.
- Temporary role until 23rd October 2026.
- On-site parking.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Scientia Timetabler employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Scientia Timetabler
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who have experience with the SCIENTIA system. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by brushing up on your analytical skills. Be ready to discuss how you’ve organised and analysed data in the past. We want to see your attention to detail shine through!
✨Tip Number 3
Don’t just apply and wait! Follow up on your applications. A quick email or call shows your enthusiasm and keeps you on their radar. Plus, it’s a great way to ask any questions you might have.
✨Tip Number 4
Check out our website for more opportunities! We regularly update our listings, and applying directly through us can give you an edge. Let’s get you that role!
We think you need these skills to ace Scientia Timetabler
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience with databases and timetabling processes. We want to see how your skills align with the role, so don’t be shy about showcasing your relevant experience!
Show Off Your Analytical Skills: Since this role requires strong analytical skills, include examples of how you've organised and analysed data in the past. We love seeing attention to detail, so make it clear how you ensure accuracy in your work.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid jargon unless it’s relevant to the role. Make it easy for us to see why you’re a great fit!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Hays
✨Know Your Timetabling Stuff
Make sure you brush up on your knowledge of timetabling processes and the SCIENTIA system. Be ready to discuss how you've used these in past roles, as this will show your expertise and confidence in handling the responsibilities of the position.
✨Data Analysis is Key
Since the role involves extracting and analysing timetabling data, prepare to showcase your analytical skills. Bring examples of reports you've created or data you've worked with, and be ready to explain your thought process behind them.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific timetabling challenges. Think about potential scenarios you might face and how you would resolve them. This will demonstrate your problem-solving abilities and your understanding of the role.
✨Show Your Team Spirit
As you'll be coordinating with various stakeholders, highlight your teamwork skills. Share examples of how you've successfully collaborated with others in previous roles, especially in a hybrid working environment, to ensure smooth operations.
