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For Companies At a Glance
- Tasks: Be the friendly face of our office, greeting visitors and handling calls.
- Company: Join a key player in the construction industry with a strong reputation.
- Benefits: Enjoy flexible part-time hours, free parking, and competitive pay.
- Why this job: Gain valuable experience in a professional setting while working with a supportive team.
- Qualifications: Previous reception or admin experience is essential; professionalism and flexibility are key.
- Other info: This temporary role lasts approximately 4 weeks, with potential for extension.
Your new company
I am currently working with a key construction client who is looking for a part-time, temporary reception administrator to work with the team for approx. 4 weeks from April.
Your new role
You will be the first point of contact for visitors and customers to the office where you will greet them in a welcoming manner, answer the phone, take messages and transfer calls where relevant. You will complete visitor logs, book meeting rooms and complete any other ad-hoc administration tasks, including processing expenses and typing up documents.
What you'll need to succeed
To be considered for this role, you must have previous experience in a similar Reception and Administration role. You will be professional and well-presented, have an excellent telephone manner and be comfortable picking up ad-hoc administration tasks along with your reception duties. You will need to be flexible around hours as the part-time element of the role could change from week to week.
What you'll get in return
This is a temporary position that is expected to last for 4 weeks, with the potential for extension. Part-time hours of work which will be 2 days per week minimum but could be up to 4 depending on workload. One of these days must be a Friday and you will finish at 1pm. Flexibility will be key for this role. Free parking, opportunity to build temporary experience within a reputable company. The hourly rate is £14.50/hour, which is inclusive of holiday pay.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Reception / Administrator employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Reception / Administrator
✨Tip Number 1
Make sure to showcase your previous experience in reception and administration roles during any informal conversations or networking opportunities. Highlight specific tasks you've handled that align with the job description, such as greeting visitors or managing phone calls.
✨Tip Number 2
Demonstrate your flexibility by being open to discussing your availability for different working hours. Since the role requires adaptability, showing that you can accommodate changing schedules will make you a more attractive candidate.
✨Tip Number 3
Prepare to discuss your telephone manner and customer service skills in detail. You might be asked to role-play a scenario where you answer a call or greet a visitor, so practice how you would handle these situations professionally.
✨Tip Number 4
Research the construction company you'll be working with. Understanding their values and recent projects can help you tailor your conversation and show genuine interest in the role and the organisation.
We think you need these skills to ace Reception / Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in reception and administration roles. Emphasise your professional presentation, excellent telephone manner, and any specific administrative tasks you've successfully handled.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role. Mention your flexibility with hours and your ability to handle ad-hoc tasks, as these are key aspects of the job.
Highlight Relevant Skills: In your application, clearly outline skills that match the job description, such as customer service, communication, and organisational abilities. Use specific examples from your past experiences to demonstrate these skills.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Hays
✨Dress to Impress
Make sure to dress professionally and appropriately for the role. A well-presented appearance will create a positive first impression, especially since you'll be the first point of contact for visitors.
✨Showcase Your Communication Skills
Since excellent telephone manner is crucial for this position, practice clear and polite communication. Be prepared to demonstrate your ability to handle calls and messages effectively during the interview.
✨Be Ready for Flexibility Questions
Given the part-time nature of the role and the potential for changing hours, be prepared to discuss your availability and flexibility. Highlight any previous experiences where you adapted to changing schedules.
✨Prepare for Administrative Tasks
Familiarise yourself with common administrative tasks such as booking meeting rooms and processing expenses. You might be asked about your experience with these duties, so having examples ready will help you stand out.
