At a Glance
- Tasks: Coordinate health and safety training while providing PA support to a Consultant.
- Company: Dynamic organisation based in Reading with hybrid working options.
- Benefits: Flexible working, competitive salary, and opportunities for professional growth.
- Other info: Proactive individuals will thrive in this collaborative environment.
- Why this job: Join a supportive team and make a difference in training delivery across the UK.
- Qualifications: Experience in PA or coordination roles with strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
New Permanent PA role as a PA and Training Coordinator, reporting to the Director of Corporate Services. Based in Reading, with up to 3 days hybrid working.
Role Overview
This role coordinates the delivery of health and safety training across the UK while also providing PA support to a Consultant. It involves organising training logistics, maintaining records, supporting consultancy activities, and ensuring efficient workflow and reporting.
Key Responsibilities
- PA Support
- Manage the Consultant’s diary, meetings, and travel arrangements
- Prepare, proofread, and format reports, proposals, and correspondence
- Process expenses, support client fee and time reviews
- Maintain work trackers, dashboards, and project logs
- Monitor emails and manage client communications when required
- Training Coordination
- Organise training schedules, venues, travel, and materials
- Maintain CRM systems, training records, and delegate information
- Liaise with internal teams and clients to coordinate training delivery
- Support reporting, presentations, and progress tracking
- Ensure timely invoicing and accurate administration
- Maintain SharePoint/Teams systems and documentation
- General Support
- Act as a key point of contact for training delivery
- Support process improvements and collaboration across Microsoft 365
- Provide additional administrative support as needed
Skills & Experience
- Experience in a PA or coordination role
- Strong organisational, communication, and stakeholder management skills
- Proactive, detail-oriented, and able to manage multiple priorities
- Advanced Microsoft 365 skills (essential), especially Word; Excel preferred
- Experience with diary management, scheduling, and reporting
- Professional, collaborative, and adaptable approach
What you need to do now
If you are interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
PA in Reading employer: Hays
Join a dynamic team in Reading where your role as a PA and Training Coordinator will not only support essential health and safety training across the UK but also offer you the chance to thrive in a collaborative and supportive work environment. With up to three days of hybrid working, we prioritise work-life balance while providing ample opportunities for professional growth and development. Our commitment to employee well-being and continuous improvement makes us an excellent employer for those seeking meaningful and rewarding careers.
StudySmarter Expert Advice🤫
We think this is how you could land PA in Reading
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a PA role, and who knows? They might just have the perfect opportunity waiting for you.
✨Tip Number 2
Prepare for interviews by researching the company and the role. Understand their values and how you can contribute as a PA. This will help you stand out and show that you're genuinely interested in the position.
✨Tip Number 3
Practice your communication skills! As a PA, you'll need to manage diaries and liaise with various stakeholders. Role-play common scenarios with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace PA in Reading
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your PA and coordination experience, especially with diary management and training logistics, to show us you're the right fit.
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re interested in the role and how your background aligns with our needs. Keep it professional but let your personality come through!
Show Off Your Microsoft 365 Skills:Since advanced Microsoft 365 skills are essential for this role, make sure to mention any relevant experience you have with Word, Excel, and Teams. We want to see how you can hit the ground running!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Hays
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the PA and Training Coordinator role. Familiarise yourself with the key responsibilities like diary management, training coordination, and stakeholder communication. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple priorities or coordinated events. Be ready to discuss how you maintain work trackers and manage schedules effectively.
✨Brush Up on Microsoft 365
As advanced Microsoft 365 skills are essential for this job, make sure you're comfortable using Word, Excel, and Teams. You might be asked about specific features or how you've used these tools in previous roles, so have some examples ready to demonstrate your proficiency.
✨Prepare Questions for Them
Interviews are a two-way street, so think of insightful questions to ask about the company culture, team dynamics, or training processes. This not only shows your interest but also helps you determine if the role is the right fit for you.
