At a Glance
- Tasks: Support a charitable organisation by managing vehicle fleet administration and operations.
- Company: Join a mission-driven charity making a difference in the community.
- Benefits: Gain valuable experience in a structured environment with potential for future opportunities.
- Other info: Short-term role with a chance to contribute to meaningful work.
- Why this job: Perfect for detail-oriented individuals looking to make an impact while honing administrative skills.
- Qualifications: Experience in administration or fleet support, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 24000 - 28000 £ per year.
We are recruiting for a Temporary Fleet Administrator to support a busy charitable organisation with the day-to-day administration of its vehicle fleet and operational activities. This is a short-term opportunity, ideal for someone with strong administrative skills who enjoys working in a structured, process-driven environment.
Key Responsibilities
- Providing administrative support to the fleet and operations team
- Maintaining accurate fleet records, databases, and documentation
- Logging vehicle information including servicing, maintenance, MOTs, insurance, and compliance checks
- Supporting the coordination of vehicle servicing, repairs, and inspections
- Processing invoices, purchase orders, and related fleet documentation
- Responding to routine queries from drivers, suppliers, and internal stakeholders
- Updating reports and spreadsheets relating to fleet usage and availability
- Supporting internal processes and ensuring records are kept up to date and audit-ready
- Assisting with general operations and administrative tasks as required
Skills & Experience Required
- Previous experience in an administrative, operations, or fleet support role
- Strong attention to detail with a high level of accuracy
- Confident handling data, records, and compliance-related information
- Good organisational skills and ability to prioritise tasks
- Clear written and verbal communication skills
- Proficient in Microsoft Office, particularly Outlook and Excel
- A reliable, methodical, and proactive approach to work
- Ability to work effectively as part of a team and support operational service delivery
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Fleet Administrator in Reading employer: Hays
Join a dedicated charitable organisation as a Fleet Administrator, where your administrative skills will contribute to meaningful operational activities. Enjoy a supportive work culture that values attention to detail and offers opportunities for personal growth within a structured environment. This temporary role not only provides valuable experience but also allows you to make a positive impact in the community while working alongside a passionate team.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Administrator in Reading
✨Tip Number 1
Network like a pro! Reach out to your connections in the fleet and operations sector. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of fleet management. Familiarise yourself with common industry terms and practices, so you can impress the hiring team with your expertise.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've maintained records or managed data in previous roles. This will demonstrate your attention to detail and methodical approach.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Fleet Administrator in Reading
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your administrative skills and experience relevant to fleet management. We want to see how your background aligns with the responsibilities listed in the job description.
Showcase Attention to Detail:Since this role requires a high level of accuracy, include examples in your application that demonstrate your attention to detail. We love seeing how you’ve maintained records or handled compliance-related tasks in the past.
Keep It Clear and Concise:When writing your cover letter or any additional information, keep it straightforward. We appreciate clear communication, so make sure your points are easy to understand and directly related to the role.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at Hays
✨Know Your Fleet Basics
Before the interview, brush up on basic fleet management concepts. Understand what a fleet administrator does and be ready to discuss how you can support vehicle servicing, maintenance, and compliance checks. This shows you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences that highlight your organisational skills. Talk about how you've maintained accurate records or managed multiple tasks efficiently. This will demonstrate your ability to thrive in a structured, process-driven environment.
✨Be Data Savvy
Since the role involves handling data and documentation, make sure to mention your proficiency in Microsoft Office, especially Excel. You could even bring along a sample spreadsheet you've worked on to showcase your skills. This will give you an edge in the interview.
✨Communicate Clearly
Practice clear and concise communication. Be prepared to answer questions about how you handle routine queries from drivers and suppliers. Good verbal and written communication skills are crucial for this role, so make sure you convey your thoughts effectively during the interview.
