At a Glance
- Tasks: Support three Board members with diary management, meeting coordination, and travel arrangements.
- Company: Join a dynamic team in a hybrid work environment.
- Benefits: Flexible working, professional development, and a chance to work closely with senior leaders.
- Other info: Opportunity for career growth and to work on exciting governance projects.
- Why this job: Be the backbone of the Board, making a real impact in a fast-paced setting.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
The predicted salary is between 40000 - 50000 £ per year.
My client is seeking a highly organised and proactive Executive Assistant to provide comprehensive support to three Board members. This is a trusted role requiring exceptional attention to detail, high levels of accuracy, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will act as a key point of contact, ensuring the Board members are always supported efficiently and professionally.
Key Responsibilities
- Provide full executive support to three Board members, including complex diary and meeting management.
- Coordinate Board meetings, preparing agendas, papers, and presentations with a high degree of accuracy.
- Take detailed and precise minutes, tracking actions and following up as required.
- Manage confidential and sensitive information with discretion and professionalism.
- Arrange travel, accommodation, and itineraries, ensuring all details are accurate and well-organised.
- Act as a liaison between Board members and internal/external stakeholders.
- Prepare correspondence, reports, and briefings, ensuring consistency, accuracy, and attention to detail.
- Maintain organised records and filing systems (digital and physical).
- Support wider governance processes and ad-hoc projects as required.
Skills & Experience Required
- Proven experience as an Executive Assistant, ideally supporting senior leaders or Board-level executives.
- Exceptional attention to detail and a demonstrable commitment to accuracy.
- Strong organisational and time-management skills, with the ability to prioritise effectively.
- Excellent written and verbal communication skills.
- High level of discretion, integrity, and professionalism.
- Confidence working independently as well as collaboratively.
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Comfortable working in a hybrid environment, with 2 days per week in the office.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
EA in Reading employer: Hays
Join a dynamic and supportive team as an Executive Assistant, where your organisational skills will be valued in a hybrid work environment that promotes flexibility and work-life balance. Our company fosters a culture of collaboration and professional growth, offering opportunities to engage with senior leadership while managing diverse responsibilities that contribute to the success of the organisation. With a commitment to employee development and a focus on maintaining high standards of professionalism, we provide a rewarding workplace for those seeking meaningful employment.
StudySmarter Expert Advice🤫
We think this is how you could land EA in Reading
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an EA role. You never know who might have the inside scoop on opportunities that aren't advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership. Show them you’re not just another candidate; you’re genuinely interested in their mission and how you can support their Board members effectively.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to convey information clearly and professionally. Consider mock interviews or even chatting with friends to refine your pitch.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we’re here to help you every step of the way!
We think you need these skills to ace EA in Reading
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the EA role. Highlight your experience supporting senior leaders and managing complex diaries. We want to see how your skills match what we're looking for!
Showcase Attention to Detail:Since this role requires exceptional attention to detail, ensure your application is free from typos and errors. We appreciate a polished presentation that reflects your commitment to accuracy.
Be Clear and Concise:When writing your cover letter, get straight to the point. Clearly outline your relevant experience and why you’re the perfect fit for supporting our Board members. We love a straightforward approach!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and keep everything organised. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Hays
✨Master the Art of Diary Management
As an Executive Assistant, you'll be juggling multiple schedules. Before your interview, practice discussing how you've managed complex diaries in the past. Be ready to share specific examples of how you prioritised conflicting appointments and ensured smooth scheduling for senior leaders.
✨Showcase Your Attention to Detail
This role demands exceptional accuracy, so prepare to demonstrate your attention to detail. Bring along samples of agendas or minutes you've prepared, and be ready to explain how you ensure everything is precise and well-organised. Highlight any tools or methods you use to maintain high standards.
✨Communicate with Confidence
Strong communication skills are key for this position. During the interview, practice articulating your thoughts clearly and concisely. You might even want to prepare a brief presentation on a relevant topic to showcase your ability to convey information effectively, just like you would in a Board meeting.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills in a fast-paced environment. Think of scenarios where you've had to manage confidential information or handle last-minute changes. Prepare structured responses using the STAR method (Situation, Task, Action, Result) to illustrate your experience and approach.
