At a Glance
- Tasks: Support tender submissions and coordinate documentation for a dynamic Pre-Construction team.
- Company: Reputable civil engineering firm focused on sustainable projects across the UK.
- Benefits: Competitive salary, office-based role, and opportunities for professional growth.
- Other info: Fast-paced environment with multiple deadlines and regular team interactions.
- Why this job: Join a collaborative team and make a real impact in the construction industry.
- Qualifications: Strong admin skills, attention to detail, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 30000 £ per year.
A well-established and reputable organisation delivering civil engineering and infrastructure projects across multiple sectors throughout the UK. The business operates within a collaborative and quality-driven environment, focused on securing sustainable and profitable workstreams.
Role Purpose
To support the successful coordination and delivery of tender submissions within the Pre-Construction team. This role provides essential administrative and document control support, ensuring that all tender documentation is accurate, compliant, and submitted in line with client requirements and deadlines.
Main Responsibilities
- Tender Administration & Coordination
- Provide administrative support to the Pre-Construction team across all tender and framework activities.
- Coordinate tender documentation from initial receipt through to submission and post-submission stages.
- Maintain tender registers, trackers, submission schedules, and pipeline information.
- Monitor opportunity trackers and assist with identifying suitable opportunities for review.
- Support the preparation and submission of PQQs, ITTs, and framework applications.
- Document Management & Compliance
- Compile, format, and quality-check tender submission documents to ensure accuracy and consistency.
- Manage electronic filing systems, ensuring records are well maintained and easily accessible.
- Upload and download documents via procurement portals and e-tendering systems.
- Maintain libraries of company policies, accreditations, and standard submission content.
- Ensure all documentation meets required compliance and client specifications.
- Stakeholder Coordination
- Liaise with internal teams including estimators, planners, and bid writers to obtain information for submissions.
- Coordinate input from external partners and supply chain contacts.
- Monitor clarification deadlines and support the management of client queries and responses.
- Arrange meetings, workshops, interviews, and presentation logistics.
- Administrative Support
- Administer central team inboxes, prioritising and distributing communications effectively.
- Assist with the preparation of supporting documents such as CVs, case studies, and project references.
- Support document control processes including revisions, updates, and distribution.
- Assist with general administrative duties across the Pre-Construction function.
- Contribute to lessons learned and feedback processes following submissions.
Skills & Knowledge
Essential
- Strong administrative background with experience in document management or coordination roles.
- Excellent written communication and document formatting skills.
- High level of accuracy and attention to detail.
- Strong organisational and time management skills with the ability to manage multiple deadlines.
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Ability to work collaboratively within a team environment.
Desirable
- Previous experience within construction, civil engineering, or infrastructure sectors.
- Experience using e-tendering platforms or document management systems.
- Understanding of tendering or pre-construction processes.
- Awareness of handling confidential or commercially sensitive information.
Attitudes & Behaviours
- Positive, proactive, and dependable approach to work.
- Strong team player with a collaborative mindset.
- Professional and approachable with strong interpersonal skills.
- Ability to remain organised and calm under pressure.
- High level of integrity and confidentiality.
- Self-motivated with a willingness to learn and develop.
- Flexible and adaptable to changing priorities.
- Strong sense of ownership with a focus on delivering high-quality work.
Working Environment
- Office-based role within a collaborative Pre-Construction team.
- Fast-paced environment with multiple concurrent deadlines.
- Regular interaction with internal departments and external stakeholders.
This role offers an excellent opportunity for an organised and detail-focused administrator to contribute to a high-performing Pre-Construction team. The successful candidate will play a vital role in ensuring the delivery of high-quality tender submissions and supporting the continued growth of the business.
Tenders & Proposals Administrator in Preston employer: Hays
Join a well-established and reputable organisation in Preston, where you will thrive in a collaborative and quality-driven environment. As a Tenders & Proposals Administrator, you will benefit from a supportive work culture that prioritises employee growth and development, alongside competitive remuneration and a structured work-life balance. This role not only offers the chance to contribute to impactful civil engineering projects but also provides opportunities for professional advancement within a dynamic team.
StudySmarter Expert Advice🤫
We think this is how you could land Tenders & Proposals Administrator in Preston
✨Tip Number 1
Get to know the company inside out! Research their recent projects and values. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for the interview process. It’s all about making connections!
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to tender administration and document management. Role-play with a friend or use online resources to boost your confidence.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a thank-you email expressing your appreciation for the opportunity. It shows professionalism and keeps you fresh in their minds.
We think you need these skills to ace Tenders & Proposals Administrator in Preston
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Tenders & Proposals Administrator role. Highlight your relevant experience in document management and coordination, and show us how your skills align with what we're looking for.
Show Off Your Attention to Detail:Since this role requires a high level of accuracy, be sure to demonstrate your attention to detail in your application. Use clear formatting and check for any typos or errors before hitting send – we want to see that you can present information clearly!
Be Organised:We love a candidate who can juggle multiple tasks! In your application, mention any experience you have managing deadlines or coordinating projects. This will show us that you can thrive in our fast-paced environment.
Apply Through Our Website:To make sure your application gets to us directly, apply through our website. It’s the best way to ensure we see your application and can get back to you quickly. We can't wait to hear from you!
How to prepare for a job interview at Hays
✨Know Your Tender Basics
Before the interview, brush up on the fundamentals of tendering and proposals. Understand the key processes involved, such as PQQs and ITTs, so you can confidently discuss how your skills align with the role.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Discuss how you've managed multiple deadlines in previous roles, especially in document management or coordination tasks, to demonstrate your fit for this fast-paced environment.
✨Familiarise Yourself with Document Management Tools
If you have experience with e-tendering platforms or document management systems, be ready to talk about it. If not, do a bit of research on common tools used in the industry to show your proactive approach and willingness to learn.
✨Emphasise Team Collaboration
This role requires strong teamwork, so think of instances where you've successfully collaborated with others. Be prepared to share how you liaised with different departments or external partners to achieve a common goal.
