At a Glance
- Tasks: Support tender submissions and manage essential documents for civil engineering projects.
- Company: Reputable organisation in civil engineering with a collaborative culture.
- Benefits: Permanent position with a structured work schedule and supportive team environment.
- Other info: Opportunity for growth in a quality-driven environment.
- Why this job: Join a dynamic team and contribute to impactful infrastructure projects across the UK.
- Qualifications: Strong admin skills, document management experience, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
Reporting To: Pre-Construction Director
Business Unit: Pre-Construction
Location: Preston (Office-Based)
Hours: 40 hours per week
Monday - Thursday: 08:00 - 17:00 (45-minute lunch) & Friday: 08:00 - 15:30 (30-minute lunch)
Contract: Permanent
A well-established and reputable organisation delivering civil engineering and infrastructure projects across multiple sectors throughout the UK. The business operates within a collaborative and quality-driven environment, focused on securing sustainable and profitable workstreams.
This role provides essential administrative and document control support, ensuring that all tender documentation is accurate, compliant, and submitted in line with client requirements and deadlines.
Main Responsibilities
- Tender Administration & Coordination
- Document Management & Compliance
- Compile, format, and quality-check tender submission documents to ensure accuracy and consistency
- Maintain libraries of company policies, accreditations, and standard submission content
- Assist with the preparation of supporting documents such as CVs, case studies, and project references
- Support document control processes including revisions, updates, and distribution
Strong administrative background with experience in document management or coordination roles. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint). Experience using e-tendering platforms or document management systems. Flexible and adaptable to changing priorities. Strong sense of ownership with a focus on delivering high-quality work. Office-based role within a collaborative Pre-Construction team.
The successful candidate will play a vital role in ensuring the delivery of high-quality tender submissions and supporting the continued growth of the business.
Proposals Administrator (Permanent) in Preston employer: Hays
Join a well-established and reputable organisation in Preston, where you will thrive in a collaborative and quality-driven environment. As a Proposals Administrator, you will benefit from a supportive work culture that prioritises employee growth and development, alongside a commitment to delivering sustainable projects. With a focus on accuracy and compliance, this role offers meaningful contributions to the success of civil engineering and infrastructure initiatives across the UK.
StudySmarter Expert Advice🤫
We think this is how you could land Proposals Administrator (Permanent) in Preston
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show us that you understand their values and how your skills can contribute to their success. Tailor your answers to reflect what they’re looking for!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to build your confidence. Focus on articulating your experience with document management and tender administration clearly and concisely.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about joining our team.
We think you need these skills to ace Proposals Administrator (Permanent) in Preston
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Proposals Administrator role. Highlight your experience in document management and any relevant administrative skills that match what we're looking for.
Showcase Your Skills:In your cover letter, showcase your proficiency in Microsoft Office and any experience with e-tendering platforms. We want to see how your skills can contribute to our collaborative environment.
Be Clear and Concise:When writing your application, be clear and concise. Use bullet points where necessary to make it easy for us to see your qualifications and experiences at a glance.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Hays
✨Know Your Tender Basics
Before the interview, brush up on the fundamentals of tender administration. Understand the key components of a tender submission and be ready to discuss how you would ensure accuracy and compliance in your work.
✨Showcase Your Document Management Skills
Be prepared to share specific examples from your past experiences where you successfully managed documents or coordinated submissions. Highlight your proficiency with Microsoft Office and any e-tendering platforms you've used.
✨Demonstrate Flexibility and Adaptability
This role requires someone who can handle changing priorities. Think of instances where you've had to adapt quickly in a previous job and be ready to discuss how you managed those situations effectively.
✨Emphasise Team Collaboration
Since this position is within a collaborative Pre-Construction team, be sure to express your enthusiasm for teamwork. Share examples of how you've worked well with others to achieve common goals, especially in high-pressure environments.
