At a Glance
- Tasks: Support the CEO with diary management, meeting coordination, and travel arrangements.
- Company: A leading media organisation in Glasgow with a dynamic work culture.
- Benefits: Competitive pay of £19.09 per hour and exposure to senior leadership.
- Other info: Perfect for those looking to make an impact in a high-profile setting.
- Why this job: Gain valuable experience in a fast-paced environment while supporting top executives.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
The predicted salary is between 38000 - 40000 € per year.
Your new company is a large and well-established private sector media organisation based in Glasgow seeking a skilled Executive Assistant to provide short-term cover supporting their CEO.
Your new role involves providing high-level support to the CEO, ensuring the smooth day-to-day running of their schedule and priorities. Your responsibilities will include:
- Complex diary management, coordinating meetings and priorities
- Accurate and efficient minute taking at senior leadership meetings
- Arranging and managing UK and international travel bookings
- Providing comprehensive administrative support
- Acting as a key point of contact for stakeholders, both internal and external
This is a fast-paced role where organisation, discretion, and adaptability are key.
What you'll need to succeed:
- Proven experience supporting at Executive or CEO level
- Strong organisational skills with the ability to manage competing priorities
- Excellent written and verbal communication skills
- Experience with minute taking and managing senior-level diaries
- A proactive, professional, and highly confidential approach
- Ability to hit the ground running in a busy environment
What you'll get in return:
- Competitive PAYE rate of 19.09 per hour
- Opportunity to work within a high-profile media organisation
- Exposure to senior leadership and strategic operations
- A dynamic and engaging working environment
Personal Assistant - Temporary employer: Hays
Join a large and well-established private sector media organisation in Glasgow, where you will thrive in a dynamic and engaging work environment. As a Personal Assistant, you will gain invaluable exposure to senior leadership and strategic operations while enjoying competitive pay and the opportunity to develop your skills in a fast-paced setting. This company values discretion, professionalism, and adaptability, making it an excellent employer for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant - Temporary
✨Tip Number 1
Network like a pro! Reach out to your connections in the media industry, especially those who might know someone at the company you're eyeing. A friendly chat can sometimes lead to insider info or even a referral.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. Knowing their recent projects or values can help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As a Personal Assistant, you'll need to convey information clearly and professionally. Try mock interviews with friends or family to get comfortable with articulating your thoughts.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Personal Assistant - Temporary
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Personal Assistant. Highlight your experience in diary management and supporting senior executives, as these are key for this position.
Craft a Compelling Cover Letter:Your cover letter should reflect your personality and enthusiasm for the role. Mention specific skills that align with the job description, like your organisational prowess and ability to handle confidential information.
Showcase Your Communication Skills:Since excellent communication is crucial, ensure your written application is clear and concise. Use professional language but let your personality shine through to make a memorable impression.
Apply Through Our Website:We encourage you to apply directly through our website. This not only streamlines the process but also shows your commitment to joining our team at StudySmarter!
How to prepare for a job interview at Hays
✨Know Your Diary Management
Since the role involves complex diary management, brush up on your skills in this area. Be prepared to discuss how you’ve successfully managed competing priorities in the past and share specific examples of tools or methods you use to stay organised.
✨Master Minute Taking
As minute taking is a key responsibility, practice summarising meetings succinctly. Bring a sample of minutes you've taken before, if possible, to showcase your ability to capture essential information accurately and efficiently.
✨Showcase Your Communication Skills
Excellent written and verbal communication is crucial for this position. During the interview, be clear and concise in your responses, and don’t hesitate to ask clarifying questions if needed. This demonstrates your proactive approach and attention to detail.
✨Demonstrate Discretion and Professionalism
Given the confidential nature of the role, be ready to discuss situations where you’ve had to handle sensitive information. Highlight your understanding of discretion and professionalism, as these traits are vital for supporting a CEO effectively.
