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- Tasks: Support various business functions with essential administrative tasks and event coordination.
- Company: Join a well-established, professional organisation in the heart of Cambridge.
- Benefits: Enjoy flexible hours, free parking, and excellent public transport links.
- Why this job: Perfect for balancing work-life while making a real impact in a supportive team.
- Qualifications: Strong organisational skills and IT proficiency, especially in Microsoft Office, are essential.
- Other info: This is a part-time role (20 hours/week) with no hybrid working; office-based only.
The predicted salary is between 10600 - 12800 £ per year.
Your new company is a well-established and professional organisation based in Cambridge seeking a highly organised and proactive Administration Assistant to support a range of business functions. This is an excellent opportunity to join a friendly and collaborative team in a varied and rewarding role.
Your new role as Administration Assistant will involve providing essential administrative support across the organisation, including to senior leadership and key departments. Your responsibilities will include:
- Organising company events and meetings, including booking venues, catering, travel, and accommodation
- Managing company diaries and coordinating schedules
- Liaising with IT consultants and supporting general office IT needs
- Handling incoming calls, post, couriers, and office supplies
- Maintaining office equipment and ensuring servicing is up-to-date
- Filing and document management using SharePoint
- Updating spreadsheets and tracking key data such as insurance renewals and training records
- Supporting travel arrangements for staff attending group events
- Preparing presentations and compiling data for senior management
- Acting as First Aider and Fire Marshal (training provided if needed)
To succeed in this role, you will be an experienced administrator with excellent organisational and communication skills. You should be confident managing multiple priorities, working independently and as part of a team. Strong IT skills, particularly in Microsoft Office (Word, Outlook, PowerPoint, Excel, Teams), are essential. Experience supporting senior management and coordinating events or meetings will be highly beneficial.
This is a varied and engaging role within a supportive and collaborative team. This part-time role (20 hours per week) offers great flexibility in choosing your working hours. You’ll benefit from free parking and excellent public transport links. The role is fully office-based with no hybrid working, so you will need to be able to travel to the office on the days you work. The salary is £26,500 - £32,000 full-time equivalent and will be offered pro rata'd and dependent on experience.
This is a fantastic opportunity for someone looking for a flexible part-time role that fits around other commitments. With 20 hours per week, this position offers the perfect balance of professional engagement and personal flexibility. Whether you’re returning to work, seeking a better work-life balance, or simply looking for a rewarding administrative role in a supportive environment, this role provides variety, responsibility, and the chance to make a real impact within a well-established organisation.
If you’re interested in this role, click 'apply now' to forward an up-to-date copy of your CV. If this job isn’t quite right for you but you are looking for a new position, please contact us for a confidential discussion about your career.
Part Time Team Administrator (Cambridge) employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Team Administrator (Cambridge)
✨Tip Number 1
Familiarise yourself with the company culture and values. Research their recent projects or events to understand what they prioritise. This knowledge will help you tailor your conversations during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with current or former employees on platforms like LinkedIn. Engaging with them can provide insights into the team dynamics and expectations, which can be invaluable when preparing for your interview.
✨Tip Number 3
Prepare specific examples of how you've successfully managed multiple priorities in previous roles. Being able to articulate these experiences will showcase your organisational skills and ability to thrive in a busy environment.
✨Tip Number 4
Brush up on your Microsoft Office skills, especially Excel and PowerPoint. Consider creating a sample presentation or spreadsheet that demonstrates your proficiency, as this could be a great talking point during your interview.
We think you need these skills to ace Part Time Team Administrator (Cambridge)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant administrative experience, particularly in managing multiple priorities and supporting senior management. Use specific examples that demonstrate your organisational skills and proficiency in Microsoft Office.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention your ability to work independently and as part of a team, and how your skills align with the responsibilities outlined in the job description.
Highlight Relevant Skills: In your application, emphasise your strong IT skills, especially in Microsoft Office applications. If you have experience in event coordination or managing office supplies, be sure to include that as well.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Hays
✨Showcase Your Organisational Skills
As a Part Time Team Administrator, your ability to manage multiple tasks is crucial. Prepare examples of how you've successfully organised events or managed schedules in the past. This will demonstrate your capability to handle the responsibilities outlined in the job description.
✨Familiarise Yourself with Microsoft Office
Strong IT skills are essential for this role. Brush up on your knowledge of Microsoft Word, Excel, PowerPoint, and Teams. Be ready to discuss how you've used these tools in previous roles, especially in managing documents and presentations.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think about scenarios where you had to coordinate events or handle unexpected challenges. Practising your responses will help you convey your proactive approach effectively.
✨Emphasise Team Collaboration
This role involves working closely with various departments and senior management. Be prepared to discuss your experience in collaborative environments and how you contribute to a positive team dynamic. Highlight any specific instances where teamwork led to successful outcomes.
