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For Companies At a Glance
- Tasks: Manage finances, chase payments, and maintain accurate records in a supportive environment.
- Company: Established organisation with a focus on financial administration and member support.
- Benefits: Competitive salary, flexible hours, and full training provided.
- Why this job: Gain hands-on experience in finance while making a real impact in a growing business.
- Qualifications: Experience in debtor management and bookkeeping, plus strong Excel skills.
- Other info: Part-time role with flexible working patterns and opportunities for growth.
Location: South West Cheshire
Job Type: Part-time, 20 hours (Office-based, min 3 days on-site)
Salary: £35,000 FTE
Role Overview
We are delighted to be working together with a well‑established organisation to recruit an experienced and confident Bookkeeper, with an initial and primary focus on debtor management and debt collection. Alongside the core bookkeeping function, the successful candidate will also support the financial administration of several membership‑based financial groups. This aspect of the role will involve maintaining accurate financial records for members and managing associated income and expenditure. Full training will be provided in relation to the structures and regulatory requirements of these groups. This position would suit a highly organised, numerate individual who enjoys structured financial work, takes ownership of processes, and is comfortable managing detailed records.
Key Responsibilities
- Proactive management of the sales ledger and aged debtors
- Chasing overdue payments via telephone, email, and written correspondence
- Negotiating payment plans and resolving payment disputes
- Maintaining accurate debtor records and reporting on outstanding balances
- Raising monthly sales invoices
- Purchase ledger management
- Bank reconciliations
- Preparation and processing of wages
- Assisting with month-end processes
- Supporting the accountant with financial reporting as required
Additional Function – Specialist Financial Administration
- Maintaining accurate financial records for individual groups
- Managing income and expenditure using Excel
- Requesting funds from members and recording payments
- Monitoring outstanding balances and reconciling accounts
- Maintaining up-to-date records of member shareholdings/interests
- Preparing clear internal financial summaries
- Assisting with regulatory and administrative documentation (training provided)
- Responding to routine finance-related queries from members
Skills & Experience Required
- Proven experience in debtor management and debt collection (essential)
- Strong bookkeeping background with hands-on experience
- Experience using SAGE Line 50 (essential)
- Strong working knowledge of Microsoft Excel, including extensive use of formulae
- High level of numerical accuracy and attention to detail
- Confident communicator, comfortable handling firm but professional payment conversations
- Ability to manage multiple financial records simultaneously
- Ability to work independently and prioritise workload effectively
Previous experience in a membership-based or multi-stakeholder environment is beneficial but not essential.
Working Arrangements
Office-based in South West Cheshire. Flexibility required during peak workload periods. This role is approximately 20 hours per week, with two possible working patterns:
- 4 hours per day across 5 days (Monday–Friday) or
- 6–7 hours per day across 3 days
The successful candidate must be onsite at least 3 days per week, and these days cannot be three consecutive days.
What’s on offer
- A stable, hands-on role with responsibility and ownership
- Opportunity to broaden experience into a specialist sector
- Full training in the relevant administrative processes
- Supportive working environment within a growing business
Part-Time Bookkeeper & Specialist Finance Administrator employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part-Time Bookkeeper & Specialist Finance Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world, especially those who might know about opportunities in bookkeeping. A friendly chat can sometimes lead to job openings that aren't even advertised.
✨Tip Number 2
Prepare for interviews by practising common questions related to debtor management and financial administration. We recommend role-playing with a friend or using online resources to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your skills! Bring along examples of your previous work, like reports or spreadsheets, to demonstrate your expertise in bookkeeping and Excel during interviews. This will help you stand out as a candidate who takes ownership of their processes.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged with our platform.
We think you need these skills to ace Part-Time Bookkeeper & Specialist Finance Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your bookkeeping experience and any relevant skills, especially in debtor management and using SAGE Line 50. We want to see how your background fits the role, so don’t be shy about showcasing your strengths!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this part-time role. Mention your organisational skills and how you handle financial records, as these are key for us.
Showcase Your Communication Skills: Since the role involves chasing overdue payments, it’s important to demonstrate your confident communication style. In your application, give examples of how you’ve successfully managed similar situations in the past.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at Hays
✨Know Your Numbers
As a Bookkeeper, you'll need to demonstrate your numerical accuracy and attention to detail. Brush up on key bookkeeping concepts and be ready to discuss your experience with debtor management and debt collection. Prepare examples of how you've successfully managed sales ledgers or resolved payment disputes.
✨Familiarise Yourself with SAGE Line 50
Since experience with SAGE Line 50 is essential for this role, make sure you’re comfortable discussing how you've used it in previous positions. If you can, practice navigating the software beforehand so you can confidently answer any technical questions during the interview.
✨Excel Skills are Key
This role requires strong Excel skills, especially with formulae. Be prepared to talk about specific functions you've used in past roles and how they helped you manage financial records. You might even want to bring a few examples of spreadsheets you've created to showcase your abilities.
✨Communicate Confidently
You'll need to handle firm but professional conversations regarding payments. Practice articulating your approach to negotiating payment plans or chasing overdue payments. Show that you can maintain professionalism while being assertive, as this will be crucial in your role.
