At a Glance
- Tasks: Coordinate maintenance activities and manage work orders in a dynamic construction environment.
- Company: Established construction business with a strong Facilities Management division.
- Benefits: Competitive salary, full-time role, and career development opportunities.
- Other info: Fast-paced environment with opportunities for growth and development.
- Why this job: Join a supportive team and make a real impact in facilities management.
- Qualifications: 3 years' experience in a similar role and strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
Your new company is an established and growing construction business with a dedicated Facilities Management division seeking a Contracts Administrator to join its Head Office team in Omagh. The company delivers both planned and reactive maintenance works across Northern Ireland, operating within live environments such as public-sector facilities. With a strong reputation for delivering projects efficiently and safely, the organisation places high importance on health and safety compliance, excellent client communication, and minimising disruption to building users.
Your new role as Contracts Administrator will play a key role in supporting the Facilities Management service delivery team. Reporting to the Contracts Manager, you will be responsible for coordinating maintenance activities, managing work orders, and ensuring service delivery aligns with contractual obligations.
Your duties will include:
- Managing the Facilities Management switchboard and acting as a key point of contact
- Receiving and processing work orders from client portals and internal systems
- Allocating jobs to contractors and monitoring progress
- Updating job statuses daily and maintaining accurate records
- Managing invoices, accounts, and supporting financial processes
- Ensuring KPIs are achieved across all contracts
- Producing weekly and monthly performance reports
- Collating job information from site operatives and supply chain partners
- Submitting monthly assessments to clients on time
- Supporting general administrative and operational tasks as required
This role requires the ability to manage both reactive and planned works simultaneously while maintaining a high level of accuracy and organisation.
What you'll need to succeed:
- A minimum of 3 years' experience in a similar role, ideally within Facilities Management or construction
- Strong organisational skills and excellent attention to detail
- Proven ability to manage multiple priorities in a fast-paced environment
- Experience working with client portals and job management systems
- Excellent communication skills, both written and verbal
- A proactive, adaptable, and positive attitude
- Competency in coordinating contractors and maintaining strong stakeholder relationships
- Minimum of 5 GCSEs (A-C) including Maths and English
What you'll get in return:
- Competitive salary depending on experience
- Full-time, permanent position (working hours: 8am-5pm)
- Opportunity to join a supportive and dynamic team
- Career development within a growing organisation
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
FM Contracts Administrator - Omagh employer: Hays
Join a reputable and expanding construction business in Omagh, where you will be part of a dedicated Facilities Management team that values health and safety, client communication, and operational excellence. With a competitive salary, full-time permanent position, and opportunities for career development, this company fosters a supportive and dynamic work culture that encourages employee growth and collaboration.
StudySmarter Expert Advice🤫
We think this is how you could land FM Contracts Administrator - Omagh
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and facilities management sectors. Attend local events or join online forums to meet people who might know about job openings. Remember, sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their values, especially around health and safety compliance and client communication. This will help you tailor your answers and show that you’re genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. Focus on showcasing your organisational skills and ability to manage multiple priorities, as these are key for the Contracts Administrator role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us. So, go ahead and hit that apply button!
We think you need these skills to ace FM Contracts Administrator - Omagh
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Contracts Administrator role. Highlight your experience in Facilities Management and construction, and don’t forget to showcase your organisational skills and attention to detail!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific experiences that relate to managing work orders and coordinating contractors.
Showcase Your Communication Skills:Since excellent communication is key in this role, make sure your written application reflects that. Keep your language clear and professional, and double-check for any typos or errors before hitting send!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Hays
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Contracts Administrator. Familiarise yourself with the key tasks mentioned in the job description, like managing work orders and coordinating maintenance activities. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Given the fast-paced environment of Facilities Management, it's crucial to highlight your organisational skills. Prepare examples from your past experience where you've successfully managed multiple priorities or maintained accurate records. This will reassure the interviewer that you can handle the demands of the job.
✨Communicate Clearly and Confidently
Excellent communication is key in this role, so practice articulating your thoughts clearly. During the interview, be prepared to discuss how you've effectively communicated with clients and contractors in the past. This will showcase your ability to maintain strong stakeholder relationships, which is vital for success.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the company and the role. Ask about their approach to health and safety compliance or how they measure KPIs across contracts. This not only shows your interest but also helps you gauge if the company is the right fit for you.
