At a Glance
- Tasks: Coordinate maintenance activities and manage work orders in a dynamic environment.
- Company: Established construction business with a strong Facilities Management division.
- Benefits: Competitive salary, full-time position, and career development opportunities.
- Other info: Fast-paced environment with opportunities for growth and development.
- Why this job: Join a supportive team and make a real impact in facilities management.
- Qualifications: 3 years' experience in a similar role and strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
An established and growing construction business with a dedicated Facilities Management division is seeking a Contracts Administrator to join its Head Office team in Omagh. The company delivers both planned and reactive maintenance works across Northern Ireland, operating within live environments such as public-sector facilities. With a strong reputation for delivering projects efficiently and safely, the organisation places high importance on health and safety compliance, excellent client communication, and minimising disruption to building users.
As Contracts Administrator, you will play a key role in supporting the Facilities Management service delivery team. Reporting to the Contracts Manager, you will be responsible for coordinating maintenance activities, managing work orders, and ensuring service delivery aligns with contractual obligations.
Your duties will include:
- Managing the Facilities Management switchboard and acting as a key point of contact
- Receiving and processing work orders from client portals and internal systems
- Allocating jobs to contractors and monitoring progress
- Updating job statuses daily and maintaining accurate records
- Managing invoices, accounts, and supporting financial processes
- Ensuring KPIs are achieved across all contracts
- Producing weekly and monthly performance reports
- Collating job information from site operatives and supply chain partners
- Submitting monthly assessments to clients on time
- Supporting general administrative and operational tasks as required
This role requires the ability to manage both reactive and planned works simultaneously while maintaining a high level of accuracy and organisation.
What you'll need to succeed:
- A minimum of 3 years’ experience in a similar role, ideally within Facilities Management or construction
- Strong organisational skills and excellent attention to detail
- Proven ability to manage multiple priorities in a fast-paced environment
- Experience working with client portals and job management systems
- Excellent communication skills, both written and verbal
- A proactive, adaptable, and positive attitude
- Competency in coordinating contractors and maintaining strong stakeholder relationships
- Minimum of 5 GCSEs (A-C) including Maths and English
What you'll get in return:
- Competitive salary depending on experience
- Full-time, permanent position (working hours: 8am-5pm)
- Opportunity to join a supportive and dynamic team
- Career development within a growing organisation
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
FM Contracts Administrator in Omagh employer: Hays
Join a reputable and expanding construction business in Omagh, where your role as a Contracts Administrator will be pivotal in supporting our Facilities Management division. We pride ourselves on fostering a collaborative work culture that prioritises health and safety, client satisfaction, and employee development, offering competitive salaries and opportunities for career advancement within a dynamic team environment.
StudySmarter Expert Advice🤫
We think this is how you could land FM Contracts Administrator in Omagh
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and facilities management sectors. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re not just another candidate; demonstrate your knowledge about their work and how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! As a Contracts Administrator, you'll need to convey information clearly. Try mock interviews with friends or family to boost your confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace FM Contracts Administrator in Omagh
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in Facilities Management or construction. We want to see how your skills match the role of Contracts Administrator, so don’t be shy about showcasing relevant achievements!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention your organisational skills and how you’ve successfully managed multiple priorities in the past.
Showcase Your Communication Skills:Since excellent communication is key for this role, make sure your written application reflects that. Keep it clear, concise, and professional. We love a good story, so feel free to share examples of how you’ve communicated effectively with clients or contractors.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Hays
✨Know Your Stuff
Make sure you understand the role of a Contracts Administrator in Facilities Management. Brush up on your knowledge of maintenance processes, client portals, and job management systems. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Prepare examples from your past experience where you've successfully managed multiple priorities or coordinated contractors. Use the STAR method (Situation, Task, Action, Result) to structure your responses. This will demonstrate your ability to handle the fast-paced environment mentioned in the job description.
✨Communicate Clearly
Since excellent communication skills are crucial for this role, practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask the interviewer about their team dynamics or how they measure success in the role. This shows you're engaged and ready to contribute.
✨Be Proactive and Positive
During the interview, convey your proactive attitude and adaptability. Share instances where you've taken the initiative to solve problems or improve processes. A positive mindset can set you apart from other candidates, so let your enthusiasm for the role shine through!
