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For Companies At a Glance
- Tasks: Manage schedules, travel, meetings, and contracts for the CEO.
- Company: Join a dynamic team focused on efficient office management.
- Benefits: Enjoy flexible hours, a competitive salary, and an attractive benefits package.
- Why this job: Perfect for detail-oriented individuals seeking to support leadership in a vibrant environment.
- Qualifications: Previous admin experience and strong MS Office skills required.
- Other info: Permanent position with 30 hours per week, Monday to Friday.
The predicted salary is between 27000 - 37800 £ per year.
Your new role
You will be responsible for general management administration for the CEO including arranging daily schedules, travel arrangements and itineraries for business trips, organising agendas for regular board of management meetings, taking minutes and following up on actions and deadlines, drafting legal documents, reviewing new contracts, maintenance of the contract database, raising purchase orders and processing invoices, managing and maintaining all current and future contracts directly relating to the facilities of premises including general buildings, cleaning and any additional services. It is working 30 hours per week in total, Monday to Friday.
What you’ll need to succeed
You will need to have previous administration experience in supporting a senior leadership team, attention to detail and experience of working on complex topics and a high level of skills and knowledge in the use of MS Office applications.
What you’ll get in return
You will have a permanent position paying an annual salary of £27,000 for 30 hours. Flexibility on start time and finish time. An attractive benefits package.
What you need to do now
If you’re interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Office and Facilities Manager employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office and Facilities Manager
✨Tip Number 1
Network with professionals in the facilities management field. Attend industry events or join relevant online forums to connect with people who can provide insights about the role and potentially refer you to opportunities.
✨Tip Number 2
Familiarise yourself with the latest trends and technologies in office management and facilities services. Being knowledgeable about current best practices can set you apart during interviews and discussions.
✨Tip Number 3
Prepare for potential interview questions by practising your responses to common scenarios faced by Office and Facilities Managers. This will help you demonstrate your problem-solving skills and experience effectively.
✨Tip Number 4
Showcase your proficiency in MS Office applications through practical examples. Be ready to discuss how you've used these tools to enhance efficiency in previous roles, as this is a key requirement for the position.
We think you need these skills to ace Office and Facilities Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous administration experience, especially in supporting senior leadership teams. Emphasise your attention to detail and any relevant skills in managing complex topics.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Mention your experience with MS Office applications and how it relates to the tasks of an Office and Facilities Manager.
Highlight Relevant Experience: In your application, provide examples of your past roles where you managed schedules, organised meetings, or handled contracts. This will demonstrate your capability to perform the duties required for this position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is crucial for the role.
How to prepare for a job interview at Hays
✨Showcase Your Administration Skills
Make sure to highlight your previous experience in administration, especially any roles where you supported senior leadership. Be prepared to discuss specific examples of how you've managed schedules, organised meetings, or handled complex topics.
✨Demonstrate Attention to Detail
Since the role requires a high level of attention to detail, be ready to provide examples of how you've ensured accuracy in your work. This could include managing contracts, taking minutes, or processing invoices without errors.
✨Familiarise Yourself with MS Office Applications
As proficiency in MS Office is essential, brush up on your skills before the interview. Be prepared to discuss how you've used these applications in past roles, particularly for drafting documents and managing data.
✨Prepare Questions for the Interviewer
Think of insightful questions to ask about the company culture, team dynamics, and expectations for the role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
