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For Companies At a Glance
- Tasks: Support senior leaders with admin tasks, project coordination, and presentation preparation.
- Company: Dynamic Nottingham-based company with a focus on high standards and collaboration.
- Benefits: Competitive salary, professional growth opportunities, and a supportive work environment.
- Why this job: Make a real impact by working closely with senior leadership in a fast-paced setting.
- Qualifications: Experience in administration, strong presentation skills, and excellent communication abilities.
- Other info: Engaging role with varied tasks and the chance to influence key outcomes.
The predicted salary is between 22400 - 25200 £ per year.
My Nottingham-based client is seeking to appoint an administrator to support senior leadership and play a pivotal role in ensuring communications, priorities and projects are delivered to a consistently high standard.
This is a high-impact role for someone who combines strong organisational capability with outstanding presentation preparation skills, attention to detail and the confidence to work closely with senior stakeholders.
Your new role
Key Responsibilities:
- Administrative Assistant Support
- Provide proactive, trusted support to senior leaders, managing diaries, travel, meetings and correspondence.
- Prepare briefing packs, agendas, minutes and follow-ups for leadership and project meetings.
- Act as a central point of coordination between stakeholders, ensuring clear communication and timely responses.
- Project Control & Coordination
- Track progress across multiple projects, maintaining plans, milestones, actions and dependencies.
- Collate updates from contributors and ensure accurate reporting on status, risks and issues.
- Support the delivery of key initiatives by maintaining structure, governance and momentum.
- Presentation Preparation & Communications (Core Requirement)
- Produce high-quality presentation materials for internal and external audiences, including board-level and client-facing decks.
- Translate complex information into clear, concise and visually compelling presentations.
- Ensure consistency of messaging, tone and visual standards across all materials.
- Work closely with senior leaders to refine narratives, key messages and storytelling for presentations.
What you’ll need to succeed
Skills & Experience
- Essential
- Proven experience as a Senior Administrator, Executive Assistant, Project Controller, or similar role.
- Exceptional presentation preparation skills, with advanced PowerPoint (or equivalent) capability.
- Strong written and visual communication skills with a meticulous eye for detail.
- Ability to manage multiple priorities, deadlines and stakeholders with confidence.
- High levels of discretion, professionalism and emotional intelligence.
- Desirable
- Experience supporting senior leaders in a fast-paced or complex environment.
- Familiarity with project management tools and basic project reporting.
- Confidence working with senior stakeholders and challenging constructively where needed.
What We’re Looking For
- You will be:
- Highly organised, proactive and dependable.
- Comfortable working at pace while maintaining quality.
- Confident turning rough inputs into polished, executive-ready outputs.
- Calm, solutions-focused and able to anticipate what’s needed before being asked.
What you’ll get in return
- A key role working closely with senior leadership.
- Varied and engaging work with real influence on outcomes.
- A supportive, professional environment with opportunities to grow and develop.
Salary Circa £28-30k
If you’re interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Office Administrator in Nottingham employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Nottingham
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Know their values, recent projects, and how you can contribute. This will help you stand out and show you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Office Administrator in Nottingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV speaks directly to the role of Office Administrator. Highlight your experience with senior leaders, project coordination, and presentation preparation. We want to see how your skills match what we're looking for!
Showcase Your Presentation Skills: Since this role requires exceptional presentation preparation skills, include examples of presentations you've created. If you’ve used PowerPoint or similar tools, let us know! We love seeing clear, concise, and visually appealing work.
Be Clear and Concise: When writing your application, keep it straightforward. Use bullet points where possible to make your achievements stand out. We appreciate a well-structured application that’s easy to read and gets straight to the point.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss any important updates. Plus, it’s super easy to do!
How to prepare for a job interview at Hays
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around presentation preparation and project coordination. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Presentation Skills
Since this role heavily involves creating high-quality presentations, be ready to discuss your experience with tools like PowerPoint. Bring examples of past presentations you've created, and if possible, prepare a mini-presentation on a relevant topic to demonstrate your skills during the interview.
✨Demonstrate Your Organisational Skills
Be prepared to talk about how you manage multiple priorities and deadlines. Share specific examples of how you've successfully coordinated projects or supported senior leaders in the past. Highlight your attention to detail and how it has positively impacted your previous roles.
✨Engage with Confidence
During the interview, engage confidently with your interviewers. Show that you can communicate clearly and effectively, especially when discussing complex information. Remember, they’re looking for someone who can work closely with senior stakeholders, so don’t hesitate to ask insightful questions that demonstrate your interest in the role and the company.
