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For Companies At a Glance
- Tasks: Manage diaries, coordinate meetings, and organise travel for a senior leader.
- Company: Join AstraZeneca, a rapidly growing global business in the healthcare sector.
- Benefits: Enjoy hybrid working, competitive pay, and opportunities for professional growth.
- Why this job: Make a real impact by supporting a high-performing team in delivering medicines.
- Qualifications: Prior PA experience with senior leaders and strong organisational skills required.
- Other info: Be part of a vibrant team culture and lead local engagement events.
The predicted salary is between 30000 - 40000 £ per year.
Role Type: Temporary – 8 Months
Location: Cambridge – Hybrid working, x3 days per week on-site / x2 remote
Your New Company
As a Personal Assistant at AstraZeneca, you will be the trusted point of coordination and clarity—connecting people, information, and priorities to accelerate work that ultimately helps deliver medicines to patients. You will shape the daily cadence for a senior leader and their team, owning complex diaries, mission-critical meetings, and global travel, while ensuring documentation and systems stay current. Your work will power effective communication and learning initiatives, support onboarding, and create engaging site experiences.
Your New Role
- Diary and Meeting Orchestration: Drive proactive, end-to-end diary management; coordinate internal, external, and virtual meetings; prepare materials that enable decisive, high-quality discussions; prioritize to protect time for the biggest impact.
- Travel and Logistics Mastery: Plan and manage complex international travel, including visa arrangements and risk mitigation; optimize itineraries to keep leaders moving seamlessly. This will include completing accurate monthly expenses reports for timely submission using internal expense's system, following due diligence and in line with corporate guidelines and deadlines.
- Financial and Vendor Stewardship: Prepare and create purchase orders using Coupa and ePay; complete accurate monthly expense reports aligned to corporate guidelines and deadlines; uphold diligence and compliance.
- Information and Systems Governance: Act as an expert user of MS Teams and SharePoint; keep documentation structured and current; maintain team distribution lists and organization charts; track emerging tools and build expertise to enhance administrative effectiveness.
- Team Enablement & Onboarding: Support the onboarding of new team members. Enable central communications, events, and learning initiatives. Collaborate with the administration team to share methods and resolve issues. Respond to complex enquiries and provide vacation cover to maintain continuity.
- Site Culture and Engagement: Lead local engagement as the Cambridge Great Place to Work lead; design and run events that increase site vibrancy and connection.
Essential Skills
- Prior PA experience working with senior leaders in a global team to include extensive/pro-active diary management, complex travel including visa arrangements, as well as organising and preparing material for key meetings.
- You will support Global Procurement central support to regular communication, events and learning initiatives.
- Be proficient in the basics of AI utilizing prompts and agents to increase personal productivity.
- You will be a key team member of the Global Procurement administration team responding to complex or advanced enquiries providing temporary vacation admin support while the wider team is on vacation working together to share standards, support and resolving problems.
- As Cambridge Great Place to Work lead you will run local events to increase site vibrancy and engagement.
Desirable Skills
- Ability to operate with autonomy and accountability while collaborating across diverse, global stakeholders.
- High learning agility and curiosity to explore new systems and improve processes.
- Experience coordinating site engagement events and internal communications.
- Confidence handling sensitive information and complex, escalated enquiries with discretion and sound judgment.
- Comfort navigating multiple time zones and fast-paced, international environments.
WHY ASTRAZENECA?
It’s an exciting time to join AstraZeneca, a global business that’s rapidly growing - there’s a lot happening and even more to come. And we are a valued part of this journey. Respected partners across the business, we provide the platform that’s going to power us to achieve more.
So, what’s next?
Are you ready to bring new insights and fresh thinking to the table? Brilliant! We have one seat available, and we hope it’s yours. Please apply with a copy of your CV.
Personal Assistant in Milton Keynes employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in Milton Keynes
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Personal Assistant role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for those interviews! Research AstraZeneca and understand their culture and values. Think about how your skills in diary management and travel logistics can make a real difference to their team. Show them you’re not just another candidate!
✨Tip Number 3
Practice your pitch! Be ready to explain how your previous experience aligns with the role. Highlight your ability to handle complex enquiries and manage multiple priorities. Confidence is key, so rehearse until it feels natural!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Personal Assistant in Milton Keynes
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Personal Assistant role. Highlight your diary management and travel coordination skills, as these are key to the job.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for this role. Share specific examples of how you've supported senior leaders and managed complex tasks in the past.
Showcase Your Tech Savvy: Mention your proficiency with tools like MS Teams and SharePoint. If you’ve used AI to boost productivity, let us know! We love tech-savvy candidates who can enhance our administrative effectiveness.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team!
How to prepare for a job interview at Hays
✨Master the Diary Management Game
Showcase your skills in diary management by preparing examples of how you've successfully coordinated complex schedules in the past. Be ready to discuss specific tools or methods you used to keep everything organised and efficient.
✨Travel Planning Proficiency
Prepare to talk about your experience with international travel arrangements. Highlight any challenges you've faced, such as visa issues, and how you overcame them. This will demonstrate your ability to handle logistics under pressure.
✨Communication is Key
Since you'll be the point of coordination, think of ways you've facilitated effective communication in previous roles. Bring examples of how you’ve managed team dynamics or resolved conflicts to ensure smooth operations.
✨Engagement Event Ideas
As the Cambridge Great Place to Work lead, be ready to pitch some creative ideas for site engagement events. Think about what has worked well in the past and how you can bring vibrancy to the workplace while fostering connections among team members.