At a Glance
- Tasks: Support training programmes and manage compliance reporting in a dynamic environment.
- Company: Join a leading automotive brand with modern facilities and a collaborative culture.
- Benefits: Competitive pay, hybrid working, free parking, and your own laptop.
- Other info: Enjoy a vibrant workplace with opportunities for personal and professional growth.
- Why this job: Gain valuable experience while balancing work and study in a supportive team.
- Qualifications: Strong communication, organisational skills, and basic IT knowledge required.
The predicted salary is between 30000 - 40000 £ per year.
Role: Training & Development Coordinator
Department: Sales & Marketing
Location: Tongwell, Milton Keynes - 3 days in the office, 2 days from home
Hours: 37.5 hours per week - 09:00 - 17:00 with a 1-hour lunch
Start: 25th May
Duration: 12 months initially
Basic Rate: £14.77 per hour
Your New Role: In this role, you will provide administrative Training & Development support across all sectors. This role also includes mandatory reporting as part of FCA requirements to ensure Compliance of all internal staff.
Responsibilities:
- Co-ordinate internal and network training programmes, including the admin relating to the set-up, pre-course work on our LMS and post-course coordination.
- Support the team and manage the co-ordination of course setup, management and reporting on GTLS.
- Monitor the Training & Development budget to ensure that constraints are adhered to. All invoices should be reconciled, and new business should have pre-approval from the T&D Manager.
- Maintain accurate training records and course feedback across a variety of systems and collate, compile and cascade all reporting data on a regular basis.
- Ongoing management of our T&D Power BI reporting dashboard, which includes weekly reporting on all mandatory courses and SAF Expert to ensure compliance, including escalation where appropriate.
- Awareness of eLearn schedules, deadlines and annual FLA/SAF reporting structures is also necessary.
- Process T&D supplier set-up, invoicing, ensuring that invoices are accurate, are received on time and are in line with procurement procedures.
- Manage the regular review and update of existing e-learning programmes in our LMS system. Liaising with the e-learn owner to ensure that training content is fit for purpose, amendments are progressed with the eLearn partner and owner approval is obtained.
- Manage the documentation of T&D Processes and Procedures. Ensure they are stored centrally, reviewed regularly and updated as necessary.
What You’ll Need to Succeed:
- Strong influencing and communication skills - both written and verbal.
- Strong organisational skills and must be self-motivated.
- Ability to work under pressure, whilst maintaining a high level of professionalism and accuracy.
- Strong administration, organisational and IT skills (basic Excel skills preferable).
- Ability to work on your own initiative as well as within a team structure.
- Customer focused with willingness to own issues to resolution.
- Desirable - excellent knowledge of product portfolio, procedures, systems, relevant regulations, and legalisation.
- GCSE or equivalent English Language and Mathematics.
What You’ll Receive in Return:
- Opportunity: Work with a leading automotive brand.
- Modern Facilities: The recently refurbished headquarters in Tongwell, Milton Keynes, offer amenities such as an on-site cafe, hot desks, and free parking.
- Technology: Contingent workers receive their own laptop.
- Hybrid Working: Enjoy a balance of working from home (3 days a week) and office-based work (2 days a week, Monday to Friday).
- Silent Room: A dedicated space in the Tongwell office for prayer or reflection.
Office Admin (Part-Time) in Milton Keynes employer: Hays
Join a leading automotive brand in Milton Keynes, where we prioritise employee growth and well-being. Our modern facilities, including an on-site café and hybrid working options, create a supportive work culture that fosters collaboration and innovation. With opportunities for professional development and a commitment to compliance, this role offers a meaningful and rewarding experience for those looking to make an impact.
StudySmarter Expert Advice🤫
We think this is how you could land Office Admin (Part-Time) in Milton Keynes
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their values and how you can contribute. We want to see you shine, so practice common interview questions with a mate!
✨Tip Number 3
Follow up after interviews! A quick thank-you email shows your enthusiasm and keeps you fresh in their minds. It’s a simple way to stand out from the crowd.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and it’s the best way to ensure your application gets noticed.
We think you need these skills to ace Office Admin (Part-Time) in Milton Keynes
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Admin role. Highlight your organisational skills and any relevant experience in training and development support. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Be sure to mention your strong communication skills and how you can contribute to our Training & Development efforts.
Showcase Your IT Skills:Since the role requires strong IT skills, don’t forget to mention your proficiency with tools like Excel and any experience with LMS systems. We love tech-savvy candidates who can hit the ground running!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get you one step closer to joining our awesome team!
How to prepare for a job interview at Hays
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the responsibilities and required skills, especially around training coordination and compliance reporting. This will help you tailor your answers to show how your experience aligns with what they’re looking for.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained accuracy under pressure.
✨Brush Up on Your Communication Skills
Effective communication is key in this role. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few scenarios where you influenced others or resolved issues, as these will demonstrate your ability to communicate effectively both verbally and in writing.
✨Familiarise Yourself with Relevant Tools
Get comfortable with tools mentioned in the job description, like Power BI and LMS systems. If you have experience with similar software, be prepared to discuss it. If not, do a bit of research to show your willingness to learn and adapt to new technologies.
