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- Tasks: Manage purchase ledger, process invoices, and ensure timely payments.
- Company: Join a dynamic finance team in a supportive environment.
- Benefits: Competitive salary, flexible hours, and opportunities for growth.
- Other info: Great chance to develop your finance career with hands-on experience.
- Why this job: Be a key player in financial operations and supplier relationships.
- Qualifications: Attention to detail and strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
The Purchase Ledger Controller is responsible for the effective administration of the Purchase Ledger, ensuring accurate and timely processing of invoices and payments in accordance with company policies and procedures. The role supports cash flow management, maintains strong supplier relationships, and provides reliable financial information to management and external stakeholders where required.
Key Objectives:
- Administer the Purchase Ledger with accurate and timely ERP postings in line with company policy.
- Ensure effective communication with suppliers and internal stakeholders regarding invoices, queries, and payments.
- Work closely with the AP & AR Supervisor to deliver consistently high-quality outputs and strong service levels.
- Contribute to continuous improvement initiatives within the Finance function.
Key Duties & Responsibilities:
- Purchase Ledger & Payments: Process purchase orders, manual invoices and credit notes, obtaining appropriate authorisation in line with company policy. Prepare weekly and ad-hoc payment runs in line with supplier terms and cash flow forecasts. Process payment runs through the ERP system and banking platform, and distribute remittance advice. Ensure all bank statement payments are accurately posted and reconciled. Maintain a high level of on-time payments and retain records for payment practices reporting.
- Supplier & Internal Liaison: Work closely with the Purchasing team to resolve invoice and pricing queries. Manage supplier correspondence and complete supplier statement reconciliations. Handle pro forma invoices, unallocated payments, and supplier returns. Manage aged GRNI balances, deferment statements, and petty cash where applicable.
- Forecasting, Reporting & Compliance: Forecast monthly payments in line with operating cashflow targets, providing weekly updates. Provide accurate information to management and external stakeholders when required. Support internal and external audits by providing documentation and explanations. Maintain accurate filing and scanning of all purchase ledger documentation.
- Process Improvement & Team Support: Maintain up-to-date process documentation for the role. Support cross-training within the Finance team to ensure resilience. Assist the AP & AR Supervisor with business improvement initiatives, ad-hoc analysis, and projects.
General Responsibilities:
- Contribute to the overall effectiveness and reputation of the Finance function.
- Ensure effective communication at all levels of the business.
- Adhere to all company policies, procedures, and internal controls.
- Maintain a safe, compliant, and efficient working environment.
- Ensure optimal use of systems, equipment, and resources.
- Demonstrate flexibility, including working longer hours during peak periods where necessary.
- Participate in project teams and cross-functional initiatives as required.
Purchase Ledger Controller in Manchester employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger Controller in Manchester
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world, especially those who might know about Purchase Ledger roles. A friendly chat can lead to insider info or even a referral!
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of ERP systems and cash flow management. We want you to shine when discussing how you can contribute to maintaining strong supplier relationships!
✨Tip Number 3
Don’t just wait for job alerts! Actively search for Purchase Ledger Controller positions on our website. The more you apply, the better your chances of landing that dream job!
✨Tip Number 4
Follow up after interviews with a thank-you email. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect fit!
We think you need these skills to ace Purchase Ledger Controller in Manchester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Purchase Ledger Controller role. Highlight your experience with ERP systems, invoice processing, and supplier communication to show us you're the right fit!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about finance and how your background aligns with our company values. Keep it concise but engaging – we want to know what makes you tick!
Showcase Your Attention to Detail: In finance, accuracy is key! When filling out your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure their submissions are polished and professional.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to track your application status. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at Hays
✨Know Your Numbers
As a Purchase Ledger Controller, you'll be dealing with invoices and payments all day long. Brush up on your financial terminology and be ready to discuss how you've managed cash flow or resolved discrepancies in the past. This shows you’re not just familiar with the role but have practical experience too.
✨Showcase Your Communication Skills
Effective communication is key in this role, especially when liaising with suppliers and internal teams. Prepare examples of how you've successfully handled invoice queries or built strong relationships with suppliers. This will demonstrate your ability to maintain those crucial connections.
✨Be Ready for Process Improvement Discussions
The job description mentions contributing to continuous improvement initiatives. Think about times you've identified inefficiencies in processes and how you addressed them. Be prepared to share these insights during your interview to show that you're proactive and solution-oriented.
✨Understand the ERP System
Since you'll be processing payments through an ERP system, it’s beneficial to have a basic understanding of how these systems work. If you’ve used any specific software before, mention it! If not, do a bit of research on common ERP systems to show your willingness to learn and adapt.