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For Companies At a Glance
- Tasks: Support daily office operations and be the first point of contact for visitors.
- Company: Dynamic company in Manchester City Centre with a vibrant work culture.
- Benefits: Competitive salary, permanent position, and great office-based perks.
- Why this job: Join a busy team and develop your organisational skills in a supportive environment.
- Qualifications: Strong communication skills and previous admin experience preferred.
- Other info: Opportunity for professional growth and training in health & safety.
The predicted salary is between 26000 - 28000 £ per year.
Your new company Hays are seeking a proactive and organised Permanent Office Assistant to support the day-to-day running of our client's busy Manchester City Centre office. This role is ideal for someone who thrives in a varied administrative position, enjoys being the first point of contact for staff and visitors, and is confident about managing a wide range of operational and clerical tasks.
You will contribute to the smooth running of the workplace by supporting the admin function, maintaining office processes, coordinating communications, and assisting with general office duties. The role requires excellent communication, strong organisation, and the ability to manage multiple tasks efficiently.
Key Responsibilities
- Greet clients, visitors, and colleagues in a professional manner.
- Handle incoming calls and manage general office communications.
- Perform general administrative and clerical duties, including filing, updating documents and maintaining accurate records.
- Manage incoming and outgoing mail, deliveries, and international shipping coordination.
- Assist in organising meetings, tidying meeting rooms, and ensuring shared spaces are well maintained.
- Monitor and replenish office supplies and oversee office equipment.
- Support booking travel, accommodation, and reservations when required.
- Assist with event organisation and ad-hoc administrative projects.
- Support basic bookkeeping tasks and assist with processing expense claims.
- Maintain transactional admin processes within the department.
- Help resolve facilities-related issues where necessary.
- Follow organisational policies relating to confidentiality, data protection, health & safety, and general office procedures.
What you'll need to succeed
- Strong verbal and written communication skills.
- Excellent organisation, time-management, and prioritisation abilities.
- High level of attention to detail.
- Confident using computers and office software.
- Ability to remain calm and effective under pressure.
- Professional, reliable, and discreet.
- Previous experience in an office assistant or similar administrative role.
- Experience working with both internal and external stakeholders.
- Relevant administrative or IT qualifications (e.g., NVQ, BTEC).
- Willingness to undertake Health & Safety, first aid or fire marshal training.
What you'll get in return
This role is a permanent position at an excellent business, salary is £26,000–28,000 depending on experience. Competitive benefits, this is an office-based role.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.
Office Administrator in Manchester employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Manchester
✨Tip Number 1
Make sure to research the company before your interview. Knowing their values and recent projects can help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice common interview questions with a friend or in front of a mirror. This will help you articulate your thoughts clearly and boost your confidence when it’s time to shine.
✨Tip Number 3
Dress appropriately for the interview. First impressions matter, so make sure you look professional and polished to convey that you take the opportunity seriously.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can set you apart from other candidates and shows your enthusiasm for the role. And remember, apply through our website for the best chance!
We think you need these skills to ace Office Administrator in Manchester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Administrator role. Highlight your organisational skills, communication abilities, and any relevant administrative experience to catch our eye!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific examples of how you've handled similar tasks in the past and show us your enthusiasm for joining our team.
Be Professional Yet Personable: When writing your application, strike a balance between professionalism and a friendly tone. We want to see your personality shine through while still maintaining a level of formality that suits the workplace.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at Hays
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, such as communication and organisation. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Show Off Your Communication Skills
As an Office Administrator, strong communication is key. During the interview, practice clear and concise responses. You might even want to prepare a few examples of how you've effectively communicated in previous roles, whether it’s handling calls or coordinating with colleagues.
✨Demonstrate Your Organisational Prowess
Be ready to discuss how you manage multiple tasks efficiently. Think of specific instances where your organisational skills made a difference, like managing office supplies or coordinating meetings. This will showcase your ability to thrive in a busy environment.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, or specific office processes. This not only shows your interest but also helps you determine if the role is the right fit for you.
