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- Tasks: Manage facilities operations, ensuring safety and efficiency across the site.
- Company: Dynamic charity organisation focused on impactful facilities management.
- Benefits: Competitive salary, professional development, and a supportive work environment.
- Why this job: Be the backbone of our operations and make a difference in a meaningful setting.
- Qualifications: Experience in facilities management, especially in scientific or chemical environments.
- Other info: Join a team that values safety, compliance, and continuous improvement.
The predicted salary is between 42000 - 58000 £ per year.
As the Site & Facilities Manager, you will be the operational backbone of our client's UK site. You will oversee the seamless integration of offices, chemical laboratories, and warehouse/distribution hub. This role demands a proactive person capable of managing complex building systems, ensuring rigorous safety compliance, and driving efficiency across all site infrastructure.
Core Responsibilities
- Facilities & Asset Management
- Manage day-to-day operations for the entire estate, ensuring the facility is open, secure (keyholder), and fully functional for production and lab teams.
- Maintenance Strategy: Lead both Planned Preventative Maintenance (PPM) and reactive repairs for all plant, equipment, and building fabric using SFG20 maintenance standards where applicable.
- Utilities & Infrastructure: Maintain reliability and compliance for critical site services, including HVAC, Local Exhaust Ventilation (LEV) for chemical safety, compressed air, power, and water.
- Projects & Space Planning: Lead refurbishments, site improvement projects, and strategic space planning to accommodate business growth and operational shifts.
- Supply Chain: Source, appoint, and monitor external service providers, negotiating high-value contracts and Service Level Agreements (SLAs).
- Supervision: Ensure all contractor work is executed safely, on time, and strictly to specification, managing the Permit to Work system.
- Financial Control: Oversee the facilities budget, identifying cost-saving opportunities and ensuring commercial efficiency in all procurement.
- Risk & Audit: Conduct regular site inspections, statutory inspections, and risk assessments to maintain a "Safety First" culture.
- Regulatory Documentation: Manage all permits, contractor RAMS, external risk assessments and remedial actions and all related safety documentation to ensure the site is audit-ready at all times.
- Waste: Ensure waste is effectively managed, and is removed from site regularly, using certified contractors.
- Serve as the primary contact for facilities-related emergencies and safety matters, including out-of-hours support when required.
- Procedures: Develop and maintain Standard Operating Procedures (SOPs) and provide facilities-related training to the wider workforce.
- Promote a rigorous safety culture by reporting all near misses and preventing accidents through proactive site management.
- Ensure the correct use of PPE and mechanical lifting equipment across the warehouse and production zones.
- Uphold the company’s Health & Safety Policy as the site's primary safety champion.
Experience
- Ideally proven track record in Facilities Management, specifically within scientific, laboratory, or chemical distribution environments.
- Technical Knowledge: Deep understanding of UK building systems and H&S legislation (COSHH, DSEAR, and General Health & Safety at Work).
- Leadership: Experience in line management of internal staff and the robust management of external technical contractors, as well as leading post-audit remedial actions.
- Qualifications: A relevant professional qualification such as IWFM Level 4/5 or a NEBOSH General Certificate.
- Communication: Strong IT literacy (Office 365) with the ability to present complex facilities' data to the leadership team clearly.
Charity Facilities Administrator in Manchester employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Charity Facilities Administrator in Manchester
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management sector. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Create a portfolio that highlights your experience in managing facilities, especially in scientific or chemical environments. Use visuals and data to demonstrate your impact – it’s a great way to stand out during interviews.
✨Tip Number 3
Prepare for the interview like it’s a big project! Research the company’s facilities and think about how you can contribute to their operations. Be ready to discuss specific examples of how you’ve improved safety compliance or managed complex building systems.
✨Tip Number 4
Apply through our website! We make it easy for you to find roles that match your skills. Plus, it shows you’re genuinely interested in joining our team. Don’t miss out on the chance to land that dream job!
We think you need these skills to ace Charity Facilities Administrator in Manchester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Charity Facilities Administrator. Highlight your experience in facilities management, especially in scientific or laboratory settings, and don’t forget to mention any relevant qualifications like IWFM or NEBOSH.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention specific examples from your past that demonstrate your ability to manage complex building systems and ensure safety compliance.
Show Off Your Technical Knowledge: Don’t shy away from showcasing your technical knowledge in your application. Mention your understanding of UK building systems and health & safety legislation, as these are crucial for the role. We love candidates who know their stuff!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team!
How to prepare for a job interview at Hays
✨Know Your Facilities Management Basics
Brush up on your knowledge of UK building systems and health & safety legislation. Be ready to discuss how you’ve applied this knowledge in previous roles, especially in scientific or laboratory environments.
✨Showcase Your Proactive Approach
Prepare examples that demonstrate your proactive management style. Think about times when you’ve led maintenance strategies or improved operational efficiency, and be ready to share these stories during the interview.
✨Understand the Company’s Safety Culture
Familiarise yourself with the company’s health and safety policies. Be prepared to discuss how you would promote a 'Safety First' culture and manage compliance, as this is crucial for the role.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills in real-life scenarios. Practice articulating how you would handle facilities-related emergencies or contractor management issues, showcasing your leadership and decision-making abilities.
