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- Tasks: Support daily office operations and manage a variety of administrative tasks.
- Company: Join a dynamic team in a busy Manchester City Centre office.
- Benefits: Enjoy a competitive salary and great benefits in a permanent role.
- Why this job: Be the first point of contact and make a real difference in the workplace.
- Qualifications: Previous office experience and strong computer skills are essential.
- Other info: Opportunity for training in Health & Safety and career growth.
The predicted salary is between 26000 - 28000 £ per year.
Your new company Hays are seeking a proactive and organised Permanent Office Assistant to support the day-to-day running of our client's busy Manchester City Centre office. This role is ideal for someone who thrives in a varied administrative position, enjoys being the first point of contact for staff and visitors, and is confident about managing a wide range of operational and clerical tasks.
You will contribute to the smooth running of the workplace by supporting the admin function, maintaining office processes, coordinating communications, and assisting with general office duties:
- Handle incoming calls and manage general office communications.
- Perform general administrative and clerical duties, including filing, updating documents and maintaining accurate records.
- Manage incoming and outgoing mail, deliveries, and international shipping coordination.
- Monitor and replenish office supplies and oversee office equipment.
- Support booking travel, accommodation, and reservations when required.
- Assist with event organisation and ad-hoc administrative projects.
- Support basic bookkeeping tasks and assist with processing expense claims.
- Help resolve facilities-related issues where necessary.
- Follow organisational policies relating to confidentiality, data protection, health & safety, and general office procedures.
- Confident using computers and office software.
- Previous experience in an office assistant or similar administrative role.
- Willingness to undertake Health & Safety, first aid or fire marshal training.
This role is a permanent position at an excellent business, salary is £26,000–28,000 depending on experience. Competitive benefits, this is an office-based role.
Administrator / Office Clerk Administration in Manchester employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator / Office Clerk Administration in Manchester
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Office Assistant role, and who knows? They might just have the perfect lead for you.
✨Tip Number 2
Prepare for interviews by practising common questions. Think about how your previous experience aligns with the tasks mentioned in the job description. We want you to shine when discussing your skills in managing office communications and supporting admin functions!
✨Tip Number 3
Show off your organisational skills! When you get the chance to meet potential employers, bring along a portfolio showcasing your past work, like documents you've managed or events you've organised. It’s a great way to demonstrate your proactive nature.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be just what you’re looking for. Plus, it’s a straightforward way to get your application noticed by the right people.
We think you need these skills to ace Administrator / Office Clerk Administration in Manchester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Assistant role. Highlight your organisational skills and any previous admin experience to show us you’re the perfect fit!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about the role and how your proactive nature will contribute to our busy office environment.
Show Off Your Tech Skills: Since we’re looking for someone confident with computers and office software, don’t forget to mention any relevant tech skills in your application. We love seeing candidates who are tech-savvy!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Hays
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like managing communications and handling office supplies. This will help you demonstrate how your skills align perfectly with what they’re looking for.
✨Show Off Your Organisational Skills
As an Office Assistant, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or improved office processes. This will show them that you can handle the varied administrative duties they need.
✨Practice Your Communication Skills
Since you'll be the first point of contact for staff and visitors, practice clear and confident communication. You might want to role-play common scenarios, like answering phone calls or greeting visitors, to showcase your interpersonal skills during the interview.
✨Be Ready for Practical Questions
Expect questions about how you would handle specific office situations, such as managing incoming mail or resolving facilities-related issues. Think through these scenarios beforehand so you can provide thoughtful, practical solutions that highlight your problem-solving abilities.
