At a Glance
- Tasks: Support a positive workplace by managing facilities and ensuring a welcoming environment.
- Company: Join a purpose-driven organisation focused on social and environmental impact.
- Benefits: Competitive pay, potential for long-term work, and a supportive team culture.
- Other info: Dynamic role with opportunities for personal and professional growth.
- Why this job: Make a real difference in a role that values sustainability and collaboration.
- Qualifications: Experience in facilities management or office administration is preferred.
The predicted salary is between 15.07 - 15.07 £ per hour.
Your new company is currently recruiting for a Facilities Assistant to join a purpose-driven organisation committed to creating positive social, environmental and cultural impact. This is an excellent opportunity to contribute to a workplace that values sustainability, collaboration and responsible business practices while providing essential facilities support within a professional office environment.
Your new role involves playing an important role in creating a welcoming, well-organised, and smoothly run environment for co-workers, visitors, and partners. Through your day-to-day support, you will help ensure our workplace reflects values of care, collaboration, and sustainability. This role is based at our Bristol head office.
Key Responsibilities:- Maintain and clean coffee machines, replenish kitchen supplies, and manage accurate inventory records with regular stock checks.
- Process and record all stock movements promptly, ensure timely replenishment, and support cost control by reducing waste.
- Oversee mail and courier services, including tracking deliveries, maintaining confidentiality, and arranging outgoing shipments.
- Set up meeting rooms according to bookings, reset spaces after use, and ensure shared areas remain clean and functional.
- Provide reception cover, issue access passes, and support visitor management in line with security procedures.
- Coordinate cleaning activities, conduct audits, and ensure high standards of hygiene and compliance are maintained.
- Liaise with contractors, monitor their work, and ensure adherence to health and safety regulations and site protocols.
- Maintain accurate records and generate reports for inventory, mail, cleaning, and contractor activities to support compliance and operational oversight.
This is a full-time position, Monday to Friday: 8-5pm, with a pay rate of £15.07 per hour inclusive of holiday.
What you'll need to succeed:You will have experience in facilities management, office administration, or workplace services, gained in roles such as reception, mail room coordination, cleaning supervision, contractor liaison, inventory control, or basic maintenance. Ideally, your background will include exposure to office, retail, or hospitality environments. You will demonstrate strong organisational and multitasking skills, the ability to manage contractors and service providers, and a commitment to health, safety, and data protection protocols (including GDPR). Excellent communication and interpersonal abilities, along with basic IT skills (such as MS Office or workplace management software), are essential. Qualifications in Facilities Management, Business Administration, or Health and Safety/First Aid are desirable.
What you'll get in return:A competitive rate of pay and the possibility of longer-term work.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Facilities Assistant in London employer: Hays
Join a vibrant secondary school that prioritises excellence in education and fosters a supportive community for both students and staff. As the Head of Mathematics, you will benefit from a competitive salary, ongoing professional development opportunities, and a collaborative work culture that encourages innovation and growth. This role not only allows you to lead a dedicated team but also to make a significant impact on student achievement in a welcoming environment.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Assistant in London
✨Dive into Environmental Networks
Get involved with sustainability-focused organisations and attend their events. Look for local meetups or conferences in environmental management where you can connect with professionals in the field. This can lead to insider info on job openings at companies like Hays that might not be advertised widely.
✨Show Your Passion with Projects
Consider undertaking personal or community projects that highlight your dedication to sustainability. Whether it's a local clean-up or a carbon footprint assessment, document your findings and results. This not only boosts your portfolio but also shows potential employers like Hays that you're proactive and serious about the field.
✨Seek Out Green Job Boards
Don’t just rely on general job boards. Explore specific platforms that focus on sustainability and environmental management roles. Websites like EnvironmentJobs and Sustainable Business can be goldmines for full-time positions at companies like Hays. Keep an eye out for their aggregation of listings!
✨Let Your Online Presence Shine
Make sure your social media and professional profiles reflect your passion for sustainability. Share articles, engage in discussions, and connect with leaders in the field. Your active presence can make a lasting impression on hiring managers at companies like Hays when they search for candidates.
We think you need these skills to ace Facilities Assistant in London
Some tips for your application 🫡
Show Off Your Passion for Sustainability:In your cover letter, let your enthusiasm for sustainability shine through. Share any relevant experiences, like projects, volunteer work, or events you've participated in that align with Hays's values. This position isn't just about meeting qualifications; it's about genuinely caring for the environment and showing us why you're the right fit for Facilities Assistant.
Highlight Relevant Qualifications and Experience:Make sure to showcase any specific qualifications, such as degrees in environmental science or certifications in sustainability practices in your CV. We want to see how your academic background and practical experiences align with the job you're applying for, so don’t hold back on anything that demonstrates your expertise in environmental management.
Tailor Your CV to the Role:As we're looking for someone to jump into a full-time role, be specific about previous roles or projects that demonstrate your capabilities in sustainability. Use bullet points to make accomplishments clear, and don’t forget to quantify your achievements wherever possible – it’s all about showing us the impact of your work!
Research Hays and Reflect It In Your Application:We love candidates who take the time to understand what we're about. Mention specific initiatives or projects that Hays is known for in your cover letter. This shows us that you’ve done your homework and are genuinely excited about the chance to contribute to our mission in the role of Facilities Assistant.
How to prepare for a job interview at Hays
✨Brush Up on Environmental Legislation
Given that we're diving into sustainability and environmental management, it’s crucial to have a solid understanding of current environmental laws and regulations. Be prepared to discuss how these laws apply to real-world scenarios, as you might face some technical questions about compliance and best practices during your chat with Hays.
✨Showcase Your Experience with Sustainability Projects
When you're discussing your background, highlight specific sustainability initiatives you've been involved in. Whether it’s a project at university or work experience, sharing measurable outcomes and your role will demonstrate your hands-on skills, which is super important for this full-time role at Hays.
✨Familiarity with Tools and Software
Make sure you're familiar with any relevant tools or software commonly used in environmental management, like GIS for mapping or data analysis tools. Bring this up in your interview as it shows you’re not only passionate but also prepared to roll up your sleeves and get to work!
✨Connect Your Values with the Company's Mission
Full-time roles are all about team fit, so it’s important to align your personal values with those of Hays. Be ready to discuss why you're passionate about sustainability and how you can contribute to their mission, as this will really resonate with the interviewers and show that you’re genuinely invested in their goals.
