At a Glance
- Tasks: Support the Independent Schools leadership team with diary management, meetings, and event coordination.
- Company: Respected organisation focused on independent schools with a collaborative culture.
- Benefits: Term-time only working, hybrid flexibility, and a permanent position.
- Other info: Join a supportive team and thrive in a dynamic environment.
- Why this job: Make a meaningful impact while enjoying a varied and fast-paced role.
- Qualifications: Experience as a senior-level Executive Assistant with strong organisational skills.
The predicted salary is between 40000 - 45000 £ per year.
Executive Assistant to the Independent Schools Team (Term-Time Only)
Location: London Bridge (Hybrid Working)
Salary: £34,515.38 - £38,829.81 per annum (£40,000 - £45,000 FTE)
Contract: Permanent
Hours: 37.5 hours per week (09:00 - 17:30)
Working Pattern: Term-Time Only
Hybrid: Monday is a core office day, with 2-3 office days per week to mirror Executive Team attendance.
About the Role
This is an exciting opportunity for a skilled Executive Assistant to provide high-level support to the Director of Independent Schools, Deputy Director of Independent Schools, and the wider Independent Schools team. You'll play a crucial role in ensuring the smooth running of the leadership function, managing complex diaries, coordinating meetings and events, organising travel, preparing presentations and reports, and acting as a key point of contact for senior stakeholders. The successful candidate will be adaptable, calm under pressure, and able to confidently manage changing priorities and last-minute requests while maintaining exceptional attention to detail.
What You’ll Be Doing
- Providing executive support including diary, email, travel and meeting management.
- Coordinating meetings with senior leaders, Headteachers, Local Governing Body Chairs and external stakeholders.
- Preparing presentations, reports, correspondence and briefing materials.
- Organising events, venues, invitations and attendee communications.
- Managing meeting agendas, recording minutes and tracking actions.
- Supporting invoice approvals and supplier administration.
- Assisting with the day-to-day operation of the London office when required.
- Building strong working relationships across the organisation and with external partners.
About You
We’re looking for someone with:
- Significant experience working as a senior-level Executive Assistant.
- Outstanding organisational and administrative skills.
- Strong written and verbal communication abilities.
- Experience managing complex diaries and coordinating multiple priorities.
- Excellent MS Office skills.
- The confidence to work with senior stakeholders, including Directors and Headteachers.
- Strong judgement, discretion and professionalism.
- A proactive, solutions-focused approach.
- The ability to remain calm and adaptable when plans change.
- Experience using AI tools to improve administrative efficiency (desirable).
You’ll thrive in this role if you’re:
- Friendly, approachable and personable
- Positive and professional
- Quick-thinking and resourceful
- Calm under pressure
- Comfortable handling last-minute changes and competing priorities
- A collaborative team player who enjoys building relationships
Why Apply?
This role offers the ideal opportunity for an experienced Executive Assistant seeking:
- Term-time only working
- A permanent position with a respected organisation
- Hybrid working flexibility
- A varied and fast-paced role supporting senior leaders
- A collaborative and supportive team environment
- Meaningful work that contributes to the success of independent schools
Recruitment Process
Closing Date: 23rd June
Shortlisting: 25th June
EA to Independent Team in London employer: Hays
Join a respected organisation as an Executive Assistant to the Independent Schools Team in London, where you will enjoy a term-time only role that offers flexibility and a supportive work culture. With opportunities for professional growth and a collaborative environment, this position allows you to contribute meaningfully to the success of independent schools while balancing your personal commitments. Experience the benefits of hybrid working and be part of a team that values your skills and dedication.
