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- Tasks: Provide high-level support to senior leaders in a dynamic environment.
- Company: Key client based in Speke, valuing autonomy and trust.
- Benefits: Part-time hours with flexibility and opportunities for involvement in projects.
- Why this job: Be the go-to person for executives and make a real impact.
- Qualifications: Experience as an EA or PA, highly organised and proactive.
- Other info: Great chance to develop skills in a supportive team.
The predicted salary is between 1300 - 1600 £ per month.
Your new company is seeking an exceptional Executive Assistant to provide high-level, proactive support within a busy and varied operational environment.
Your new role is part-time (25 hours per week), ideally working over 5 days to ensure consistency and presence on site. The Executive Assistant will support senior leaders, including the Managing Director and a member of the Executive Committee, who each require varied support, some of which are classed as high priority and must be actioned promptly.
This is a varied, hands-on position that requires someone who is:
- Comfortable interacting at all levels, from making refreshments to supporting executive-level activity
- Flexible, with a willingness to adjust hours for occasional global visits or business needs
- A true all-round EA who enjoys a mix of administrative and operational tasks
The organisation places high value on its Executive Assistants and the role offers a culture of autonomy, trust, and the opportunity to get involved in projects and site-wide communication initiatives.
Key responsibilities include:
- Complex diary management for senior leaders
- Coordinating domestic and international travel
- Managing expenses and producing meeting packs
- Acting as first point of contact for internal and external stakeholders
- Preparing reports and supporting other management teams as required
- Being the visible, go-to presence for staff across the site
- Managing visitor processes including accommodation, travel, and onsite logistics
- Organising catering, maintaining records of suppliers, and ordering stationery
- Providing ad-hoc support during global visits and leadership events
- Leading communication output across the site
- Drafting internal messages and cascading important updates
- Liaising with external travel booking providers (training provided)
- Ensuring smooth running of offices across the site
- Supporting with minute-taking, scheduling, and day-to-day administrative duties
- Maintaining a flexible approach to support peaks and troughs in workload
What you’ll need to succeed:
- An experienced EA or PA
- Highly organised and proactive, with excellent attention to detail
- Confident and personable, able to build rapport across all levels of the business
- Flexible and collaborative, with a 'give and take' mindset
- Calm under pressure, adaptable, and solution-focused
- Experience with travel booking systems is helpful but not essential; training will be provided.
Personal Assistant - Part Time in Liverpool employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant - Part Time in Liverpool
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand what they value in an Executive Assistant and be ready to showcase how your skills align with their needs. We want you to shine!
✨Tip Number 3
Practice your elevator pitch! You should be able to confidently explain who you are, what you do, and why you're the perfect fit for the role in just a couple of minutes. Keep it engaging and memorable!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing familiar faces from our community. Let's get you that Personal Assistant gig!
We think you need these skills to ace Personal Assistant - Part Time in Liverpool
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the role of a Personal Assistant. Highlight your organisational skills, attention to detail, and any relevant experience in supporting senior leaders.
Craft a Compelling Cover Letter: Use your cover letter to showcase your personality and explain why you’re the perfect fit for this role. Mention specific examples of how you've successfully managed complex tasks or supported executives in the past.
Showcase Your Flexibility: Since the role requires flexibility, be sure to mention your willingness to adjust your hours for global visits or business needs. This shows that you’re adaptable and ready to meet the demands of the job.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother application process. It’s the best way to ensure your application gets the attention it deserves!
How to prepare for a job interview at Hays
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant. Familiarise yourself with tasks like diary management, travel coordination, and stakeholder communication. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously. Highlight your attention to detail and ability to prioritise effectively, as these are crucial for supporting senior leaders in a busy environment.
✨Demonstrate Flexibility and Adaptability
Since the role requires a flexible approach, think of instances where you've successfully adapted to changing circumstances. Share stories that illustrate your calmness under pressure and your willingness to adjust your schedule to meet business needs.
✨Build Rapport with Confidence
As a Personal Assistant, you'll need to interact with various stakeholders. Practice your interpersonal skills by preparing to engage confidently with the interviewers. Show that you can build rapport easily, which is essential for a role that involves liaising with both internal and external contacts.