At a Glance
- Tasks: Support a busy maintenance team with essential administrative tasks.
- Company: Join HMP Morton Hall, a dynamic and supportive work environment.
- Benefits: Weekly pay, sociable hours, and potential for permanent placement.
- Other info: Opportunity for career growth and development in a stable role.
- Why this job: Gain valuable experience while making a difference in a unique setting.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 27000 - 30000 £ per year.
An administrator is required at HMP Morton Hall to support a busy maintenance team.
Your New Company: We are recruiting an Administrator to work at HMP Morton Hall, expected to be ongoing for the next 3 months at least. This is a long-term temporary contract offering sociable, full-time hours with the likelihood of temp to perm placement.
Your new role: As an Administrator, you'll be involved in a wide range of tasks crucial to our daily operations. Your responsibilities will typically include:
- Office Management: Managing general office duties such as handling incoming calls, managing correspondence (emails and post), and maintaining office supplies and equipment.
- Data & Record Keeping: Accurately inputting, updating, and maintaining various databases, records, and filing systems (both digital and physical).
- Document Preparation: Creating, formatting, and editing a variety of documents, reports, presentations, and spreadsheets using Microsoft Office Suite.
- Scheduling & Coordination: Managing diaries, scheduling appointments, coordinating meetings, and arranging travel logistics as required.
- Communication: Acting as a primary point of contact, professionally liaising with clients, suppliers, and internal staff.
- Support & Assistance: Providing direct administrative support to specific departments or team members, assisting with projects, and undertaking other ad-hoc duties as needed.
- Financial Administration (Optional, depending on role): Processing invoices, managing petty cash, or assisting with basic financial record-keeping.
Details:
- Pay Frequency: Weekly
- Standard Hourly Rate: £13.05
- Working Days: Monday to Friday
- Working Hours: 39 hours per week
What you'll need to succeed: All applicants who are interested in the position must pass Prison Clearance, which can take up to 8 weeks or more. You will need a passport or photo driving licence to apply for clearance. Once passed, this is valid for 5 years and can be transferred to any other prisons of a similar category.
To excel in this role, you'll need a strong combination of organisational prowess, communication abilities, and technical skills:
- Exceptional Organisation: Ability to manage multiple tasks, prioritise effectively, and maintain systematic records.
- Time Management: Efficiently manage your workload, meet deadlines, and adapt to changing priorities.
- Attention to Detail: Meticulous accuracy in all administrative tasks, data entry, and document preparation.
- Clear Communication: Excellent verbal and written communication skills for interacting with diverse individuals professionally.
- Microsoft Office Suite: Strong command of Word, Excel, Outlook, and PowerPoint for various administrative tasks.
- Data Entry & Database Management: Experience with entering data accurately and maintaining information systems.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Locations
Administration Assistant in Lincoln, Lincolnshire employer: Hays
HMP Morton Hall offers a supportive and dynamic work environment for its Administration Assistants, providing sociable full-time hours and the potential for long-term employment. With a focus on employee growth and development, staff are encouraged to enhance their skills while contributing to meaningful operations within the prison system. The unique setting fosters a collaborative culture where every team member plays a vital role in maintaining efficient administrative processes.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Assistant in Lincoln, Lincolnshire
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even former colleagues who might have connections in the admin world. A personal recommendation can go a long way in landing that interview.
✨Tip Number 2
Prepare for the interview by researching the company and the role. Understand what HMP Morton Hall is all about and think of examples from your past experiences that showcase your organisational and communication skills.
✨Tip Number 3
Practice common interview questions with a mate. This will help you articulate your thoughts clearly and boost your confidence. Remember, it’s all about showing how you can be the perfect fit for their team!
✨Tip Number 4
Don’t forget to apply through our website! It’s super easy and ensures your application gets seen. Plus, we’re always on the lookout for talented individuals like you to join our community.
We think you need these skills to ace Administration Assistant in Lincoln, Lincolnshire
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administration Assistant role. Highlight relevant experience and skills that match the job description, like your organisational prowess and Microsoft Office skills. We want to see how you fit into our team!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role at HMP Morton Hall. Be sure to mention your attention to detail and communication skills, as these are key for us.
Show Off Your Skills:In your application, don’t just list your skills—show us how you've used them in past roles. Whether it's managing diaries or preparing documents, give us examples that demonstrate your capabilities and how they relate to the job.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you get all the updates directly from us. Plus, it’s super easy!
How to prepare for a job interview at Hays
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administration Assistant. Familiarise yourself with tasks like office management, data entry, and document preparation. This will help you confidently discuss how your skills align with what they need.
✨Show Off Your Organisation Skills
During the interview, be ready to share examples of how you've managed multiple tasks or projects in the past. Highlight your ability to prioritise effectively and maintain systematic records, as these are crucial for the role.
✨Brush Up on Microsoft Office
Since you'll be using Microsoft Office Suite regularly, it’s a good idea to review your skills in Word, Excel, and PowerPoint. Be prepared to discuss specific tasks you've completed using these tools, as this will demonstrate your technical proficiency.
✨Practice Clear Communication
As communication is key in this role, practice articulating your thoughts clearly and professionally. You might even want to prepare answers to common interview questions, focusing on how you can liaise effectively with clients and colleagues.
