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- Tasks: Support property management with admin, finance, and coordination tasks across various projects.
- Company: Join a dynamic organisation in Lichfield focused on property administration.
- Benefits: Gain valuable experience in a supportive environment with opportunities for growth.
- Other info: Work in a politically sensitive environment with a focus on community values.
- Why this job: Make a real impact in property management while developing essential skills.
- Qualifications: 5 years in admin roles, strong Microsoft Office skills, and property knowledge required.
The predicted salary is between 30000 - 40000 £ per year.
Your new company Hays are working on an exciting new role for an organisation in Lichfield working as a Property Administrator. This role plays a key role in providing comprehensive administrative, financial, and coordination support across the Projects and Property function. This position supports a range of workstreams including asset management, capital projects, facilities management, and temporary accommodation. The role ensures accurate financial administration, effective reporting, and consistent support to managers across the service.
Your new role Duties would include:
- Maintain and update the Tenancy Schedule, and associated records.
- Provide ongoing support to the Estates Senior Surveyor and Estates Technical Officer.
- Attend meetings (in person and via Microsoft Teams) and provide administrative support as required.
- Monitor and respond to enquiries via the shared property inbox.
- Raise purchase orders.
- Conduct monthly rent checks and ensure accuracy of records.
- Manage Estates credit card statements and associated processes.
- Liaise with utility providers on behalf of council properties.
- Support the Facilities team with workload tracking and reporting (e.g. spreadsheets).
- Provide general support across workplace and property-related functions as needed.
- Build and maintain effective relationships with internal stakeholders, external partners, contractors, and tenants.
Compliance, Values & Governance:
- Promote and uphold organisational values, maintaining high standards of conduct and behaviour in line with the Code of Conduct.
- Contribute to safeguarding practices, ensuring the protection of vulnerable individuals.
- Deliver services that reflect the diverse needs of the local community and support equality and inclusion policies.
- Adopt a proactive approach to health and safety across all areas of responsibility.
- Work effectively within a political or public sector environment, demonstrating adaptability and professionalism.
What you'll need to succeed:
- Minimum of 5 years' experience in an administrative or support role.
- Strong working knowledge of Microsoft Office (Word, Excel, Outlook).
- Experience retrieving, analysing, and presenting data.
- Experience within a commercial or corporate property environment.
- Understanding of property plans.
- Excellent organisational and prioritisation skills.
- Ability to manage multiple tasks and work to deadlines.
- Strong attention to detail, particularly in financial and data-related tasks.
- Ability to interpret contractor or tenant reports and prioritise workloads accordingly.
- Proactive approach with the confidence to suggest improvements or new ways of working.
- Ability to work effectively in a politically sensitive environment.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Property Administrator in Lichfield employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Property Administrator in Lichfield
✨Tip Number 1
Network like a pro! Reach out to your connections in the property sector and let them know you're on the hunt for a Property Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and showcases your skills in administration and property management. Join relevant groups and engage with posts to get noticed by potential employers.
✨Tip Number 3
Prepare for interviews by practising common questions related to property administration. Think about how your experience aligns with the duties mentioned in the job description, and be ready to share specific examples that highlight your skills.
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Property Administrator in Lichfield
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Property Administrator role. Highlight your relevant experience, especially in administrative support and property management. We want to see how your skills match what we're looking for!
Showcase Your Skills: Don’t forget to showcase your strong working knowledge of Microsoft Office and any experience with financial administration. We love seeing candidates who can handle data and reports like a pro!
Be Clear and Concise: When writing your application, keep it clear and concise. Use bullet points where possible to make it easy for us to read. We appreciate straightforward communication that gets to the point!
Apply Through Our Website: Remember to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Hays
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Property Administrator role. Familiarise yourself with the key responsibilities like maintaining the Tenancy Schedule and supporting the Estates team. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational and prioritisation skills, prepare examples from your past experience where you've successfully managed multiple tasks or projects. Be ready to discuss how you keep track of deadlines and ensure accuracy in financial records.
✨Brush Up on Microsoft Office
As strong knowledge of Microsoft Office is essential, especially Excel, make sure you're comfortable discussing how you've used these tools in previous roles. You might even want to bring a few examples of reports or spreadsheets you've created to demonstrate your proficiency.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your ability to handle enquiries, manage relationships, and work in a politically sensitive environment. Think about how you would approach these situations and be ready to share your thought process during the interview.