At a Glance
- Tasks: Support property management with admin, finance, and coordination tasks.
- Company: Join a dynamic organisation in Lichfield with a focus on community values.
- Benefits: Gain valuable experience while working part-time with flexible hours.
- Other info: Opportunity to work in a supportive environment with career growth potential.
- Why this job: Make a difference in property management and develop essential skills.
- Qualifications: 5 years of admin experience and strong Microsoft Office skills required.
The predicted salary is between 20000 - 25000 € per year.
Your new company Hays are working on an exciting new role for an organisation in Lichfield working as a Property Administrator. This role plays a key role in providing comprehensive administrative, financial, and coordination support across the Projects and Property function. This position supports a range of workstreams including asset management, capital projects, facilities management, and temporary accommodation. The role ensures accurate financial administration, effective reporting, and consistent support to managers across the service.
Your new role Duties would include:
- Maintain and update the Tenancy Schedule, and associated records.
- Provide ongoing support to the Estates Senior Surveyor and Estates Technical Officer.
- Attend meetings (in person and via Microsoft Teams) and provide administrative support as required.
- Monitor and respond to enquiries via the shared property inbox.
- Raise purchase orders.
- Conduct monthly rent checks and ensure accuracy of records.
- Manage Estates credit card statements and associated processes.
- Liaise with utility providers on behalf of council properties.
- Support the Facilities team with workload tracking and reporting (e.g. spreadsheets).
- Provide general support across workplace and property-related functions as needed.
- Build and maintain effective relationships with internal stakeholders, external partners, contractors, and tenants.
Compliance, Values & Governance.
- Promote and uphold organisational values, maintaining high standards of conduct and behaviour in line with the Code of Conduct.
- Contribute to safeguarding practices, ensuring the protection of vulnerable individuals.
- Deliver services that reflect the diverse needs of the local community and support equality and inclusion policies.
- Adopt a proactive approach to health and safety across all areas of responsibility.
- Work effectively within a political or public sector environment, demonstrating adaptability and professionalism.
What you'll need to succeed:
- Minimum of 5 years' experience in an administrative or support role.
- Strong working knowledge of Microsoft Office (Word, Excel, Outlook).
- Experience retrieving, analysing, and presenting data.
- Experience within a commercial or corporate property environment.
- Understanding of property plans.
- Excellent organisational and prioritisation skills.
- Ability to manage multiple tasks and work to deadlines.
- Strong attention to detail, particularly in financial and data-related tasks.
- Ability to interpret contractor or tenant reports and prioritise workloads accordingly.
- Proactive approach with the confidence to suggest improvements or new ways of working.
- Ability to work effectively in a politically sensitive environment.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Part-time Property Administrator in Lichfield employer: Hays
Hays is an exceptional employer located in Lichfield, offering a dynamic work environment that fosters professional growth and development. As a Property Administrator, you will benefit from a supportive culture that values collaboration and inclusivity, while also enjoying flexible working arrangements and opportunities to engage with diverse projects. With a commitment to employee well-being and a focus on maintaining high standards of conduct, Hays provides a rewarding workplace for those seeking meaningful contributions in the property sector.
StudySmarter Expert Advice🤫
We think this is how you could land Part-time Property Administrator in Lichfield
✨Tip Number 1
Network like a pro! Reach out to your connections in the property sector and let them know you're on the hunt for a part-time Property Administrator role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and showcases your skills in administration and property management. Join relevant groups and engage with posts to get noticed by potential employers.
✨Tip Number 3
Prepare for interviews by practising common questions related to property administration. Think about how your experience aligns with the duties mentioned in the job description, and be ready to share specific examples that highlight your skills.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Part-time Property Administrator in Lichfield
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Property Administrator role. Highlight your relevant experience, especially in administrative support and property management. We want to see how your skills match what we're looking for!
Showcase Your Skills:Don’t forget to showcase your strong organisational and prioritisation skills. Mention any experience you have with Microsoft Office and data analysis, as these are key for the role. We love seeing how you can bring value to our team!
Be Professional:When writing your cover letter, keep it professional but let your personality shine through. We appreciate a friendly tone that reflects your enthusiasm for the role. Remember, we’re looking for someone who fits well with our team culture!
Apply Through Our Website:Finally, make sure to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Hays
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Property Administrator. Familiarise yourself with tasks like maintaining the Tenancy Schedule and managing financial records. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured accuracy in your work, especially in financial administration.
✨Brush Up on Microsoft Office
Given the emphasis on Microsoft Office skills, particularly Excel, make sure you're comfortable with these tools. Consider practising creating spreadsheets or reports that could be relevant to property management. This will not only boost your confidence but also allow you to impress during practical assessments.
✨Prepare for Scenario Questions
Expect questions that assess your ability to handle real-life situations, such as dealing with tenant enquiries or liaising with utility providers. Think of specific scenarios where you’ve had to problem-solve or communicate effectively, and be ready to share those stories to highlight your proactive approach.
