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For Companies At a Glance
- Tasks: Support our housing department by managing diaries, preparing documents, and liaising with clients.
- Company: Join a dynamic legal team in the heart of Newcastle city centre.
- Benefits: Enjoy a professional work environment with opportunities for growth and development.
- Why this job: Be part of a crucial role that ensures smooth operations and enhances your legal skills.
- Qualifications: Must be organised, detail-oriented, and proficient in Microsoft Office; legal experience is a plus.
- Other info: Great opportunity for high school and college students looking to kickstart their career in law.
Legal Secretary Required
Are you an organised and detail-oriented individual with a passion for working in a professional services environment? Located in the heart of Newcastle city centre, seeking a dedicated Legal Secretary to support our dynamic team. In this role, you will play a crucial part in ensuring the smooth operation of our housing department, working closely with partners and fee earners. If you have excellent communication skills, proficiency in legal documentation, and a proactive attitude, we would love to hear from you!
KEY RESPONSIBILITIESWorking within the housing department, key responsibilities include:
- Organising and prioritising workloads in collaboration with fee earners.
- Managing the fee earner’s diary and being aware of their daily commitments.
- Preparing incoming and outgoing correspondence.
- Notifying and coordinating with fee earners about any changes in workload priorities.
- Opening and closing files, ensuring compliance with money laundering documentation and firm policies.
- Liaising with clients and taking instructions under the supervision of fee earners.
- Preparing, submitting, and downloading property searches.
- Drafting, amending, and finalising legal documents and reports as directed.
- Preparing and collating engrossments for execution and completion.
- Submitting Stamp Duty Land Tax forms via the SDLT website.
- Interfacing with the Land Registry.
- Assisting with the preparation of monthly bills.
- E-filing all documents and correspondence.
- Using precedents to draft documents as directed.
- Coordinating with the Housing Department Administrator for room bookings, accommodation, and travel arrangements.
- Setting out-of-office greetings and managing email messages when fee earners are unavailable.
KEY ATTRIBUTES/SKILLS
- Highly organised with strong attention to detail and a positive attitude.
- Advanced proficiency in Microsoft Office Suite.
- Experience with Searches, Land Registry, and Stamp Duty Land Tax interfaces.
- Excellent IT skills, including document management systems.
- Fast and accurate typing skills.
- Proficient in document preparation, including formatting, table of contents, formulas, track changes, and document comparison.
- Self-motivated and able to work independently.
- Strong organisational skills.
- Excellent communication and interpersonal skills.
- Ability to prioritise tasks and meet deadlines.
- Professional and efficient telephone manner.
What you need to do now
If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.
If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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Legal Secretary X2 employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary X2
✨Tip Number 1
Familiarize yourself with the specific legal terminology and documentation relevant to the housing department. This will not only boost your confidence but also demonstrate your commitment and understanding of the role during any discussions.
✨Tip Number 2
Practice your typing skills to ensure you can type quickly and accurately, as this is crucial for a Legal Secretary. Consider using online typing tests to improve your speed and precision before the interview.
✨Tip Number 3
Showcase your proficiency in Microsoft Office Suite by preparing examples of documents you've created or managed. Being able to discuss your experience with document management systems will set you apart from other candidates.
✨Tip Number 4
Prepare to discuss how you prioritize tasks and manage workloads effectively. Think of specific examples from your past experiences where you successfully handled multiple responsibilities under tight deadlines.
We think you need these skills to ace Legal Secretary X2
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational skills, attention to detail, and experience in legal documentation. Use specific examples that demonstrate your proficiency in managing workloads and supporting fee earners.
Craft a Strong Cover Letter: Write a cover letter that reflects your passion for the role and the legal sector. Mention your communication skills and how you can contribute to the smooth operation of the housing department.
Highlight Relevant Experience: In your application, emphasize any previous experience with document management systems, property searches, and liaising with clients. This will show that you are well-prepared for the responsibilities outlined in the job description.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is crucial for a Legal Secretary role.
How to prepare for a job interview at Hays
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've successfully managed workloads and prioritised tasks in previous roles. Highlight your ability to keep things running smoothly, especially in a fast-paced environment.
✨Demonstrate Proficiency in Legal Documentation
Make sure to mention your experience with legal documents, including drafting, amending, and finalising them. If you have familiarity with processes like Stamp Duty Land Tax submissions or interfacing with the Land Registry, bring that up!
✨Communicate Effectively
Since excellent communication skills are key for this role, practice articulating your thoughts clearly and confidently. Be ready to discuss how you've liaised with clients and fee earners in the past, showcasing your interpersonal skills.
✨Highlight Your IT Proficiency
Be prepared to talk about your advanced skills in Microsoft Office Suite and any experience with document management systems. If you can demonstrate your fast and accurate typing skills, it will definitely set you apart from other candidates.
