Secretary – Employment Commercial
Secretary – Legal
Leeds City Centre
£28,000 – £30,000
Hybrid Working
Your new company
Hays are delighted to be working with a well known law firm in Leeds City Centre.
Your new role
Coordinating administration of the Employment Commercial team including:
- Diary management / arranging meetings
- Coordinating team diaries and arranging travel
- Opening of client files
- Ensuring regular and efficient billing and monitoring retainer arrangements
Carry out copying, archiving, organisation of client files and filing systems, including electronic filing
Make and receive telephone calls, ensuring all calls are managed
Arrange couriers/deliveries
Dealing with invoices
Prepare monthly client billing, expense claims and general finance tasks
Maintain database with client and contact details
Organisation of meetings, domestic and international travel, accommodation and attendance at external events and conferences
Developing good working relationships with both internal colleagues and external clients and contacts as required, promoting a positive working culture and environment
Working with teams, including in particular business development, in promoting the interests of business
Draft correspondence and prepare standard documentation from audio/copy
Developing industry knowledge and attending training as may be necessary or desirable to assist in performance of the role
What you’ll need to succeed
Previous experience working in a legal environment
Willingness to travel and support at external events when required
Fast and accurate typing speeds
Previous experience using a case management system
Conversant in document formatting including track changes, auto-numbering and creating table of contents
Conversant in document version control
Proficient in Word, Excel, Outlook, PowerPoint, Digital dictation and any other in-house systems in use throughout the firm
Proficient in diary management; meeting arrangements, telephone and email communication
What you’ll get in return
25 days’ annual leave
Birthday privilege day and Christmas shutdown
Holiday buy, sell and carryover scheme
BUPA
Homeworking equipment
Flexible pension scheme
Enhanced family leave policies
Annual travel season ticket loan
Hybrid working and dress for your daily policy
Bespoke training and development opportunities
What you need to do now
If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.
If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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